cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
mtagliaferri
Resolver II
Resolver II

Trigger for SharePoint List When an Item is Modified

I have come to a complete stop trying to figure out my issue, I am trying to avoid triggering a flow unnecessary or this going in a loop when editing a specific column in a SharePoint list, I am looking at the setting option (three dots) on When an item or a file is modified in a SharePoint list, any attempt I have been testing so far has failed on the trigger conditions.

I have various cases as following:

  • If a specific field in Not Empty (changes from blank to a value, this can be a text or a number column in the SharePoint library) when the user edits the list and enter a value that will trigger the flow.
  • As per above but a Date Column (in SP2010 I used filed not equal to 01/01/1900).
  •  If a specific check box it ticked (therefore changes the status to Yes) will trigger the workflow (The column setting is choice/Checkbox and has only one option to check).

Any suggestions?

 

Capture.PNG

1 ACCEPTED SOLUTION

Accepted Solutions
mtagliaferri
Resolver II
Resolver II

I seem to have found the reason why the flow did not trigger, this was due to the fact that the field is not a Yes/No column in the SharePoint library.

@equals(triggerBody()?['CheckField'],true)

View solution in original post

6 REPLIES 6
fchopo
Super User
Super User

Hello @mtagliaferri 

You could use the following expressions:

 

1. Check text field is not empty:

not(empty(triggerBody()?['TextField1']))

2. Check Date field is not empty:

not(empty(triggerBody()?['DateField1']))

3. Check Choice field is checked (true):

equals(triggerBody()?['CheckField'],true)

 

So we can put the all 3 together:

@or(or(not(empty(triggerBody()?['TextField1'])),not(empty(triggerBody()?['DateField1']))),equals(triggerBody()?['CheckField'],true))

 

Hope it helps!

Ferran

Did I answer your question? Please consider to mark my post as a solution to help others.
Proud to be a Flownaut!

Hi @fchopo thanks for getting back, I have applied your suggestion but  it appears that it stops the flow to trigger also when it meets the criteria.

With no settings applied every time I edit any columns in the SharePoint list the flow will trigger, I then applied the setting as following:

@equals(triggerBody()?['RTW Completed'],true) 

 

As soon as this is entered the flow does not trigger not even when the RTW Completed check box is ticked.

Capture.PNG

mtagliaferri
Resolver II
Resolver II

@fchopo I think I am getting somehow closer, or at least I hope:

The above example is using the trigger When an item is created or modified, I have used a different trigger which is When an item or file is modified

I have tested it with :

not(empty(triggerBody()?['TextField1']))

and this works, however does not work with:

not(empty(triggerBody()?['DateField1']))

and 

equals(triggerBody()?['CheckField'],true)

 

Hello @mtagliaferri 

Could you try with the following expression?

@equals(triggerBody()?['RTW Completed']?['Value'],true) 

Regards,

Ferran

Did I answer your question? Please consider to mark my post as a solution to help others.
Proud to be a Flownaut!

@fchopo 

@equals(triggerBody()?['RTW Completed']?['Value'],true) 

does not seem to work, I have also tried 

@equals(triggerBody()?['RTW Completed']?['Yes'],true) 

but neithes this works

mtagliaferri
Resolver II
Resolver II

I seem to have found the reason why the flow did not trigger, this was due to the fact that the field is not a Yes/No column in the SharePoint library.

@equals(triggerBody()?['CheckField'],true)

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,882)