Two Different Microsoft Forms Flow to One SP List Item

[draymond11]

Hello,

I am trying to use two Microsoft Forms to populate data in one SharePoint List item. I'm having difficulty capturing responses from the two separate forms in one item. 

Flow 1

Send Form 1, create an item when a submission is recorded. No problems here.

Next, the item created in the previous step initiates an approval. The outcome of the approval dictates the email the requester receives. No problems here:

Here's where the challenge arises. The requester (different from the requester who submits form 1) submits form 2. I try to use 'Get Items' as a way to link answers from Form 1 and the already created SP List Item to answers from Form 2.

I then try to join answers from Form 1 and Form 2 to SP List item. Does not work.

I realize I am doing something incorrectly. Just need some guidance.

Thanks,

Drew

[ScottShearer · Accepted solution]

@draymond11 

When the second form is submitted, what information can you use to find the correct record to update?  To find the correct record, you'll want to use a Get Items action with a filter query (OData filter).  This means that you need to to do something like this in the filter:  MyColumn eq 'field from form response'

What info in the second form that is submitted can be used to find a record?  This must be a unquire value.

[RobElliott]

Why not have 2 flows both of which populate the SharePoint list, one flow for each Microsoft Form?

Rob
Los Gallardos
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[draymond11]

I have two different flows. The challenge is finding a way to link Form 1 <-->SP List Item <--> Form 2

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@RobElliott wrote:

Why not have 2 flows both of which populate the SharePoint list, one flow for each Microsoft Form?

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

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[draymond11]

Thanks, Scott.

The 'connecting mechanism' I ultimately used was the SP List Item 'ID'. 

Users are sent an email with their ID after completing Form 1. They enter ID into Form 2, which tells SP which existing item to update after Form 2 submission. 

All is well.

Drew