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Calheiro
Helper I
Helper I

UPDATING A SHAREPOINT LIST

Hello everyone.

 

I'm new to Power Automate and can't seem to find much help online.

 

I've been trying to create a flow that updates a Sharepoint List with data of an Excel File stored at the Site Assets Folder of the Site. I've already tried some tutorials but I can't seem to make it work. The List has the same columns as the Excel File: Models, Order, Activities and Closure Date. The goal is to whenever the Excel File gets updated it also refreshes the List and whenever a new row is created on the file it also creates a new entry on the List. It seems so simple but I'm struggling. Pls, HELP.

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-qiaqi-msft
Community Support
Community Support

Hi @Calheiro,

Do you want to Synchronize SP list based on excel updates?

Could you please share a bit more about your scenario?

 

vqiaqimsft_0-1639468630034.pngvqiaqimsft_1-1639468687905.png

Write the following expression for the condition:

length(outputs('Get_items')?['body/value'])

vqiaqimsft_2-1639468894573.png

 

 

Best Regards,
Qi

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10 REPLIES 10
fchopo
Super User
Super User

Hi @Calheiro 

Could you share your workflow so far, so we can recommend next actions or improvements?

Regards,

Ferran

Did I answer your question? Please consider to mark my post as a solution to help others.
Proud to be a Flownaut!
v-qiaqi-msft
Community Support
Community Support

Hi @Calheiro,

Do you want to Synchronize SP list based on excel updates?

Could you please share a bit more about your scenario?

 

vqiaqimsft_0-1639468630034.pngvqiaqimsft_1-1639468687905.png

Write the following expression for the condition:

length(outputs('Get_items')?['body/value'])

vqiaqimsft_2-1639468894573.png

 

 

Best Regards,
Qi

First of all, thanks for replying.

That's it, that's the whole scenario: All I want is a flow that updates a SP List whenever a Excel Document gets updated on the same SP Site. I've been using this guide below to try and make it right:
Use Power Automate to Update Large SharePoint Lists — Welcome to techresa

I can't actually show my flow because it would be much work to translate everything, but I guarantee it's identical to the one the guide linked above is trying to teach. But anyways,
I've also tried your method, but I got an error message similar to the one flow I created using the guide I mentioned: "Folder Not Found" at the Get Items Actions inside the first Apply to Each. I can't figure out what I've been doing wrong. I starting to think that for the same error to occur it must be a problem stored within the List, but I really don't know. If you have any hints, I would thank you very much.

Hey there! Thank you so much for replying.

Sorry I took so long to check. I couldn't see the notification in my emails, but anyways,

I can't actually show you my flow because it would be much work to translate everything, but it's identical to the one this guide is teaching to create:
Use Power Automate to Update Large SharePoint Lists — Welcome to techresa

Also, there are more details in the reply to @v-qiaqi-msft.

fchopo
Super User
Super User

"Folder not found" means that you're referencing an incorrect path, I guess when you're getting the excel rows?... But anyway, really difficult to help you with that information. I would follow the steps done by @v-qiaqi-msft or the blog itself.

Regards,
Ferran

Did I answer your question? Please consider to mark my post as a solution to help others.
Proud to be a Flownaut!

Hey, I was in a rush so I made a few mistakes at some fields in the Get Items Actions.

Cutting to the chase, I was referencing the column the wrong way. I just watched a few tutorials and got it right.

Your answer worked as a charm. Thank you very much!

JoJM
Regular Visitor

Ok, I have done this exact thing, step by step for more than a few hours now and multiple ways still not getting anywhere trying to update a Sharepoint List from and Excel via PowerAutomate. Can anyone please help before I throw this PC out.

Having this exact same issue how do you fix this... Its driving me nuts.

takolota
Multi Super User
Multi Super User

If anyone wants to sync a lot of data to a SharePoint List, you can also try this template:
https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/Batch-Update-Create-and-Upsert-SharePoin...

takolota
Multi Super User
Multi Super User

And for closer to real-time updates from Excel, you can use this workaround to replicate a When a Excel row is created, modified or deleted trigger:

https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/When-an-Excel-row-is-created-modified-or...

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