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Episcopus
Frequent Visitor

Unreliable output creating Excel files from Forms

Hi everybody

 

Just started to use Flow as a customer asked a solution.

What I want is the following:

Data is entered in Forms, Flow picks up a new response is submitted. The new data is to be paste in an Excel template and which creates an advice based on the entered data. The produced email is sent to the right person. Everything works well (Yeehaa! my first FLOW works! Smiley Wink ) but... It doesn't work everytime...

Sometimes, if not most of the times, the produced excel sheet doesn't contain data from Forms, thus nu advice. Flow itself however shows cheerfully green markers, no errors according to Flow.

Somewhere during the proces I use an Excel file to put it all together which I copy to it's final destination when it's all put together. The same file is used the next Flow run. I'm suspecting it had something to do with the file being locked and therefor doesn't allow the next run to run data or copy the file or whatever. Which produces errors like empty Excel file or copied files without content.

 

For starters my question is:

  1. Does Flow lock the files it is working in (Actually I do know it did, but don't know the current status)
  2. If so, what is the time span before it is released?
  3. If not, Why does it say everything is allright while there obviously something goes wrong?

Any help is appriciated.

 

1 ACCEPTED SOLUTION

Accepted Solutions
ScottShearer
Super User
Super User

@Episcopus :

You may have better luck by saving your data to a SharePoint list rather than Excel.

 

Scott

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Scott

View solution in original post

3 REPLIES 3
ScottShearer
Super User
Super User

@Episcopus :

You may have better luck by saving your data to a SharePoint list rather than Excel.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

View solution in original post

Thank you for your reply.

I did save it to a list. Which did work. However, I prefer to save the data to a row in an Exceltemplate. The Excel template will pick the right data and convert it into verb (values). Based on these values the sheet determines whether someones needs training or doesn't. The result is mailed to the organisation and certain persons involved. And my POC did work. Except the fact that it is not reliable. I may enter the answers in the Forms doc and get and get an Excel file with the answers and recommendation in my mailbox. When I fill in with the same answers a minute later I will receive just the template without answers and recommendation in my mailbox.

Not sure if and how I can get the same results with a list. Getting more info about the why and how Flow handles copying and putting data in an excel file could save me a lot of work. Or even tells me if it possible with some predictable restrictions.

@ScottShearer 

I swtched to using a SharePoint list. In some ways more fancy, in other ways a bit more clunky and less flexible. But it is what it and i pressume it's more reliable so I will have to do with it.

 

Thank you.

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