Can someone advise if it is possible to update an existing record on a SharePoint list when a user submits a response to MS Forms?
Solved! Go to Solution.
See my example below. The column name in the filter query is the column's internal name which may not be the same as the display name.
Let me know if you have additional questions.
Yes it is but there needs to be a way to link the response from Forms to the list item. Then you would use a filter query to find the related item.
Is there a value that will be returned by Forms that will allow you to uniquely identify a specific row of data in the SharePoint list?
@ScottShearer Thanks for your reply. I've been trying to solve this for a while now.
The SharePoint list contains all the fields that are recorded on the MS Form, plus some more that are entered later.
These include: forename, surname, date of birth, email address and other basic demographics.
Ideally, if I could get the Flow to update once finding a match for the surname and date of birth, or the email address, that would be perfect.
Do you know of any examples that I could try and apply to my own scenario? Thanks very much for your help.
Probably the best way would be to use the email address.
Can you tell me:
Please provide the information above and I'll provide an example.
Thanks for this! Very helpful.
Yes, the Form is anonymous and external users submit the form. The email address is the email of the individual responding and yes, only 1 entry for each email address.
Cheers!
See my example below. The column name in the filter query is the column's internal name which may not be the same as the display name.
Let me know if you have additional questions.
@ScottShearer Thank you for putting this together. I'm going to test it today and see how I get on.
Just a quick question - if a new user submits the form who is not yet on the list, will it just record the form response on the list or do I need to make an amendment for that to work?
If the email does not exist and you want to add it, add a condition per my example below. Bu sure to convert the email to lower case when you add it so that it will match.
Hi @ScottShearer - I've been trying to get this working over the past day or so. When I get to the 'Get Items' part, I select the Email Address field within Filter Query. However, I am unable to do anything further there and can't add the expression to covert to lowercase.
Also, the 'add dynamic content' link doesn't appear for me on the right side.
So, now I am able to see the add dynamic content link and when I select 'Email address' I then am not to sure what to do with the expression.
@ScottShearer So, after a little more work I have managed to create the flow. However, I have just tested it with a dummy form response and the flow has failed with the following error.
Do you have any ideas? Again, thanks for your help here!
Apologies for yet another message, but I've managed to work round the previous error. Forgot the single quotes! The flow is now running successfully but when I look at the SP List, the data isn't importing from Forms.
Again, I'd really appreciate your help here. Feels like I'm so close!
This still does not work. I have also found many inconsistencies with mapping MS Form responses back to already existing items in sharepoint. I have even tried including a "Form ID" field within the MS form. Then in my workflow use a condition to see if the MS Form "Form ID" is equal to the Sharepoint List ID and my condition never finds a true result. It is extremely frustrating and the only way I have ever been able to get MS Form responses into a Sharepoint list is via Create item, never Update Item.
Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Dian Taylor, alongside the latest news, product reviews, and community blogs. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Show schedule in this episode: 0:00 Cold Open 00:30 Show Intro 01:02 Dian Taylor Interview 18:03 Blogs & Articles 26:55 Outro & Bloopers Check out the blogs and articles featured in this week’s episode: https://francomusso.com/create-a-drag-and-drop-experience-to-upload-case-attachments @crmbizcoach https://www.youtube.com/watch?v=G3522H834Ro/ @pranavkhuranauk https://github.com/pnp/powerapps-designtoolkit/tree/main/materialdesign%20components @MMe2K https://2die4it.com/2023/03/27/populate-a-dynamic-microsoft-word-template-in-power-automate-flow/ @StefanS365 https://d365goddess.com/viva-sales-administrator-settings/ @D365Goddess https://marketplace.visualstudio.com/items?itemName=megel.mme2k-powerapps-helper#Visualize_Dataverse_Environments @MMe2K Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse. This episode premiered live on our YouTube at 12pm PST on Thursday 30th March 2023. Video series available at Power Platform Community YouTube channel. Upcoming events: Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas Join our Communities: Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.
Super Users – 2023 Season 1 We are excited to kick off the Power Users Super User Program for 2023 - Season 1. The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts. Super User Season 1 | Contributions July 1, 2022 – December 31, 2022 Super User Season 2 | Contributions January 1, 2023 – June 30, 2023 Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile. Power Apps Power Automate Power Virtual Agents Power Pages Pstork1* Pstork1* Pstork1* OliverRodrigues BCBuizer Expiscornovus* Expiscornovus* ragavanrajan AhmedSalih grantjenkins renatoromao Mira_Ghaly* Mira_Ghaly* Sundeep_Malik* Sundeep_Malik* SudeepGhatakNZ* SudeepGhatakNZ* StretchFredrik* StretchFredrik* 365-Assist* 365-Assist* cha_cha ekarim2020 timl Hardesh15 iAm_ManCat annajhaveri SebS Rhiassuring LaurensM abm TheRobRush Ankesh_49 WiZey lbendlin Nogueira1306 Kaif_Siddique victorcp RobElliott dpoggemann srduval SBax CFernandes Roverandom schwibach Akser CraigStewart PowerRanger MichaelAnnis subsguts David_MA EricRegnier edgonzales zmansuri GeorgiosG ChrisPiasecki ryule AmDev fchopo phipps0218 tom_riha theapurva takolota Akash17 momlo BCLS776 Shuvam-rpa rampprakash ScottShearer Rusk ChristianAbata cchannon Koen5 a33ik Heartholme AaronKnox okeks Matren David_MA Alex_10 Jeff_Thorpe poweractivate Ramole DianaBirkelbach DavidZoon AJ_Z PriyankaGeethik BrianS StalinPonnusamy HamidBee CNT Anonymous_Hippo Anchov KeithAtherton alaabitar Tolu_Victor KRider sperry1625 IPC_ahaas zuurg rubin_boer cwebb365 Dorrinda G1124 Gabibalaban Manan-Malhotra jcfDaniel WarrenBelz Waegemma drrickryp GuidoPreite If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances. Once they are received the list will be updated.
Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
User | Count |
---|---|
84 | |
31 | |
30 | |
25 | |
24 |
User | Count |
---|---|
115 | |
59 | |
47 | |
44 | |
42 |