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smsmc
Frequent Visitor

Update sharepoint list row, with a second microsoft form.

I have one Microsoft form that when submitted creates a row on a SharePoint list.

An email with a link to a second Microsoft form.

The email includes reference to a unique id number that is created using power automated flow.

 

I need to set up a flow that when the second Microsoft form is summitted, looks for the unique id on the Sharepoint list, and updates that specific row.

 

I've tried different solutions found online but without success.

Any help is highly appreciated.

Thank you.

 

1 ACCEPTED SOLUTION

Accepted Solutions
creativeopinion
Super User
Super User

@smsmc To look for the unique ID on your SP list, you will need to use a Filter Query.

 

You will need to use the internal column name of your unique ID column. Keep in mind that the internal column name may not always match the name displayed in your Sharepoint list. If you aren't sure how to get the Internal Column name, you can refer to this section of one of my YT Tutorials.

 

If your unique ID column is storing a text value, you'll need to ensure that your dynamic content from your form (that is storing the unique id) is inserted between single quotes.

creativeopinion_1-1712325180281.png

 

If your unique ID column is storing a number value, you'll need to use an expression to convert your unique id value from your MS Form into a number.

 

Use the int() function.

creativeopinion_2-1712325202224.png

 

Click on the dynamic content tab to insert the dynamic content from your MS form that is holding your unique ID. 

creativeopinion_3-1712325222999.png

 

Ensure that your expression isn't wrapped with single quotes. Single quotes are only required if the value is a string.

 

creativeopinion_4-1712325231815.png

 

In the meantime, you might find these YT Tutorials helpful: 

 

How to Get a Microsoft Form RSVP Response into a SharePoint List

 

IN THIS VIDEO:

 How to get a Microsoft Form Response into SharePoint

 How to get a Microsoft Form ID

 How to get a Microsoft Form response

 How to Build a Microsoft Form with Conditional Fields

 How to used Branching in Microsoft Forms

 How to format Microsoft Form multiple choice responses for a SharePoint multi-choice column

 How to parse a Microsoft Form multiple choice response as string of text

 How to convert a text response to a number

 How to use the Switch action

 How to create a custom email confirmation for a Microsoft Form submission

 How to Create a Custom View in a SharePoint list

 How to use the Compose Action

 How to write Power Automate Expressions

 

----

 

How to Get Microsoft Form File Uploads Attached to an Email 📧

 

In this Microsoft Power Automate Tutorial I’m going to cover where file uploads from your Microsoft Forms are saved. I’ll also show you how attach the uploaded files to an email and how to dynamically name the files and customize the recipient of the email based on the selections made in your Microsoft Form. I will also cover how to handle responses that don’t include any file uploads.

 

IN THIS VIDEO:

‌ Two types of MS Forms

‌ Where Microsoft Personal (OneDrive) Form File Uploads are Saved

‌ Where Microsoft Group Form File Uploads are Saved

‌ How to Add a File Upload Question to an MS Form

‌ How to get a Microsoft Form ID

‌ How to get a Microsoft Form Response

‌ How to Get the Dynamic Content Microsoft Form File Upload Content

‌ How to handle Single and Multiple Microsoft Form File Uploads

‌ How to use a Scope action to Organize and Group Your Flow Actions

‌ How to Get the File Content from an MS Form File Upload

‌ How to Collect All Files Uploaded to a MS Form and Attach to an Email

‌ How to Handle MS Form Response When a File Isn’t Uploaded

‌ How to Create an Email Key

‌ How to Send an Email to a Specific Recipient Based on Form Selection

‌ How to Create a Dynamic Output Based on Form Selection

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

 

View solution in original post

3 REPLIES 3
creativeopinion
Super User
Super User

@smsmc To look for the unique ID on your SP list, you will need to use a Filter Query.

 

You will need to use the internal column name of your unique ID column. Keep in mind that the internal column name may not always match the name displayed in your Sharepoint list. If you aren't sure how to get the Internal Column name, you can refer to this section of one of my YT Tutorials.

 

If your unique ID column is storing a text value, you'll need to ensure that your dynamic content from your form (that is storing the unique id) is inserted between single quotes.

creativeopinion_1-1712325180281.png

 

If your unique ID column is storing a number value, you'll need to use an expression to convert your unique id value from your MS Form into a number.

 

Use the int() function.

creativeopinion_2-1712325202224.png

 

Click on the dynamic content tab to insert the dynamic content from your MS form that is holding your unique ID. 

creativeopinion_3-1712325222999.png

 

Ensure that your expression isn't wrapped with single quotes. Single quotes are only required if the value is a string.

 

creativeopinion_4-1712325231815.png

 

In the meantime, you might find these YT Tutorials helpful: 

 

How to Get a Microsoft Form RSVP Response into a SharePoint List

 

IN THIS VIDEO:

 How to get a Microsoft Form Response into SharePoint

 How to get a Microsoft Form ID

 How to get a Microsoft Form response

 How to Build a Microsoft Form with Conditional Fields

 How to used Branching in Microsoft Forms

 How to format Microsoft Form multiple choice responses for a SharePoint multi-choice column

 How to parse a Microsoft Form multiple choice response as string of text

 How to convert a text response to a number

 How to use the Switch action

 How to create a custom email confirmation for a Microsoft Form submission

 How to Create a Custom View in a SharePoint list

 How to use the Compose Action

 How to write Power Automate Expressions

 

----

 

How to Get Microsoft Form File Uploads Attached to an Email 📧

 

In this Microsoft Power Automate Tutorial I’m going to cover where file uploads from your Microsoft Forms are saved. I’ll also show you how attach the uploaded files to an email and how to dynamically name the files and customize the recipient of the email based on the selections made in your Microsoft Form. I will also cover how to handle responses that don’t include any file uploads.

 

IN THIS VIDEO:

‌ Two types of MS Forms

‌ Where Microsoft Personal (OneDrive) Form File Uploads are Saved

‌ Where Microsoft Group Form File Uploads are Saved

‌ How to Add a File Upload Question to an MS Form

‌ How to get a Microsoft Form ID

‌ How to get a Microsoft Form Response

‌ How to Get the Dynamic Content Microsoft Form File Upload Content

‌ How to handle Single and Multiple Microsoft Form File Uploads

‌ How to use a Scope action to Organize and Group Your Flow Actions

‌ How to Get the File Content from an MS Form File Upload

‌ How to Collect All Files Uploaded to a MS Form and Attach to an Email

‌ How to Handle MS Form Response When a File Isn’t Uploaded

‌ How to Create an Email Key

‌ How to Send an Email to a Specific Recipient Based on Form Selection

‌ How to Create a Dynamic Output Based on Form Selection

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

 

smsmc
Frequent Visitor

@creativeopinion Thank you for your help.

smsmc
Frequent Visitor

I've succeeded in updating the sharepoint list, using the unique id.

But now to avoid that an already updated item is overwritten, I would like to add a condition that checks, if the row has already been updated.

In case it already has been updated then will not re-update.

Any idea how this could be done?

Thank you

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