cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
erajakhtar
Regular Visitor

Updating Calendar Events By Outlook Task / To-Do

Hi, 

 

I am trying to build a flow that is triggered "When an upcoming event is starting soon" in O365 Calendar. After the event is detected, the flow retrieves "Get task folders in group" or "List all tasks" (ideally based on the corresponding category, ie, Administrative Events pull the Administrative Task List). My flow is successful, but I do not see the output printed anywhere. I would like for the pending tasks to be added to the body of the event. 

4 REPLIES 4
v-alzhan-msft
Community Support
Community Support

Hi @erajakhtar ,

 

Could you please share a screenshot of the configuration of your flow?

Could you please explain more details about your issue?

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Flow Screen Share.jpg

 

What I am effectively trying to accomplish is a 'time-blocked calendar' with X amount of time dedicated to a functional category, i.e., Administration, Operations, Marketing, Development, etc. Those time-blocks are entered into the calendar as events, but I want the notes/body of the event to auto-populate the corresponding task list from To-Do/Task. This way I can have a master template on my calendar for weekly activities during office hours and all I have to do is update my To-Do/Task list with pending items. Ideally, I can just tell Cortana, "Hey Cortana, add send follow-up email to Ross on Administration tasks." 

 

I hope this clarifies the process. My first time using Power Automate, so my flow is obviously lacking. Thanks for your help! 

 

t-tatoku
Community Support
Community Support

Hello @erajakhtar ,

You might have already found a resolution, but do you think this flow might help you?

Calender_Task.png

Please let me know if it helps or if you have any question.

So thank you for that solution, but it creates a task. What I am looking to do is update an event with information pulled from a task group/folder. 

 

For example, I have a time-block set every morning at 9:30am for 'Administration'. My flow will go check my task group/folder titled or categorized as 'Administration', retrieve all pending tasks filed under the same name, and then output the results in the body or notes of my upcoming event. I have included an updated snippet. 

 

Flow Screen Share 2.png

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

New Ideas Forum MPA.jpg

A new place to submit your Ideas for Power Automate

Announcing a new way to share your feedback with the Power Automate Team.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

MPA Licensing.jpg

Ask your licensing questions at the Power Automate AMA!

Join Priya Kodukula and the licensing team, super users and MVPs to find answers to your questions on Power Automate licensing.

Users online (1,626)