Hi there,
I was wondering if you could assist me with a very specific requierement that I currently have. I´ll try to explain the scenario to the best of my abilities.
I have a parent list in a SharePoint´s Project template site that works as the company´s Project Central. Whenever an authorized user creates a new item with some basic information, a Flow that automatically creates a new subsite triggers. This I have managed to get to work perfectly.
This is the structure of the aforementioned Parent List, my apologies since it is in spanish. Although I tried, I wasn´t able to change the display language:
Basically, the code (Código in spanish) column, is a URL type column that automatically writes the URL of the newly created subsite when a new item on this lists is created.
Now, here is the thing, on the subsite I have a list called "Tasks", I want to be able to connect this Parent List (Project Central) to this list in the newly created subsite in order to retrieve the information pertaining to the earliest task´s Start Date, latest task´s EndDate, Overall Status, completed %, budget, along with other columns using as a reference the "Code" column in the Parent List that displays the URL of the new (related) project´s subsite:
Back to Flow, I have managed to get the columns of the Parent List and even call the secondary (Child) list but I have not been able to display the columns on the "tasks" list as a dynamic content and hence, I can´t update the Parent List with the aforementioned data. This is how my Flow looks so far:
You´ll notice that within the "get elements 2" action, I have used the "Code" (código) field from the Parent List, and "Tasks" (Tareas) as the List Name.
Now, even though the columns for the second list (Tasks) within the subsite do not appear listed as dynamic content, I can tell that the Flow it´s been able to read them since they are displayed when I run the Flow, which makes me think I´m on the right path:
Notice how the Title, StartDate and DueDate are the ones shown in the Child List (third image) from top to bottom.
Finally, this is error that it´s been displayed whenever I run the Flow. I´ve not added the Update list action as of yet:
Any and all help you could provide me with in order to get to work will be highly appreciated.
Thanks in advance.
Thanks for your response @efialttes
It is configured to run sequentially as it´s the default setting:
Please notice that the results of the flow clearly show the contents of the Subsite´s child (Tasks) list. I just need to be able to pull those results into the Parent List so I can update it.
I´ll be looking forward to your next recommendations.
Muchas gracias.
Alex.
Hi @efialttes, @v-bacao-msft and team,
As per your recommendation I have added the compose action as the first action within the apply to all container. Furthermore, in order to facilitate the troubleshooting process, I have deleted all but the first 2 items from the parent list and made sure the URL on the "code" (código) column is correct:
Apparently this was part of the reason for the multiple errors since it seems that some of the URLs on the other items code´s columns were incorrect. No errors are shown when the flow was ran this time:
Now, regarding the remaining items, this is the Output from both, the compose and the Get elements 2 actions:
Please note that I have added some caption to the pictures above.
As you can see the "get elements 2" action is indeed pulling the data from the task lists within each subsite. No errors are shown this time around:
Now I just need to be able to pull that information into the parent list in order to populate and update its items. An example just for the sake of transparency would be:
Update the first item on the parent list called "Portafolio de Proyectos" (Project portfolio) (first picture above) with the information shown in the last picture. The trick here is that "Fecha de inicio" (start date) has to be updated with the FIRST task´s start date, and "Fecha de finalización" (End date) has to be updated with the LAST task´s end date, both from the child (Subsite´s task list).
I just don´t know how to do this.
I hope I was able to explain myself, my apologies if I haven´t.
I´ll be looking forward to your suggestions.
Thanks in advance.
Alex.
Hello again,
As per your second suggestion "one possible way to proceed for troubleshooting is by adding 8 "Get items" action blocks, one per subsite, and select the target subsite from the dropdown menu instead of using the dynamic input". I´ve added a get items to manually get the first subsite´s tasks list at the begging of the Flow:
And then at the end, I´ve added a Update Parent List action as follows:
I´m NOW able to select the Task (child) list data from the dynamic content dropdown list:
Thanks! 🙂
The Flow now runs successfully BUT it updates BOTH items in the Parent List with the last item´s dates from the subsite Task list:
Subsite A - Child List Items:
Questions remain:
- How to pull each subsite´s task list data dynamically using the parent list´s code column that contains each subsite´s URL and...
- How to get just the first task´s start date and the last task´s end date from each subsite´s Tasks List (i.e. Project´s start and end date respectivilly).
Please advise.
Thanks.
Thanks for the follow-up @efialttes
Don´t worry about the accent, I´ve just changed the column name to "Codigo" so it doesn´t have it anymore.
In regards to your question, no, I´m still not able to retrieve the task list values using the dynamic approach. I´m only able to view that information by either running the flow (as part of the flow resutls) or entering the Task list URL statically into the "Get elements" action.
I was trying to follow your steps but I don´t see any output if I use an "Apply to all" action right after the "Get Parent List items" action at the beggining of the Flow:
Do you mean "value" as output?
Please clarify.
Thanks.
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