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lucilu
Regular Visitor

Upload attachments from MS Forms to Azure DevOps Board work item

Incomplete answer here: https://powerusers.microsoft.com/t5/Using-Connectors/Upload-attachments-from-MS-Forms-to-Azure-DevOp...

 

Would anyone know how to pass MS Forms uploads/attachments to Azure Devops work items?

1 ACCEPTED SOLUTION

Accepted Solutions
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous,

 

Apologies, it looks like I forgot to share one expression, for the Get File Content

 

first(json(outputs('Get_response_details')?['body/r6ff33aa925254525b65ffc955d132e5b']))['id']

 

 

getfilecontent_expression.png

 

In that expression the json function converts the upload answer string value to an array. With a first I am retrieving the first item of that array. With the ['id'] I am referencing to the file id value which you can use in the Get File Content.

 

The same approach is used for the ['name'] field of the within the Send an HTTP request to Azure DevOps - Attachment action.

 

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

6 REPLIES 6
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @lucilu,

 

@abm has created a nice video about using a couple of Send an HTTP request to Azure DevOps actions for this. Have a look at his video: https://www.youtube.com/watch?v=Ivdj6Gf_K-M

 

Below is an example how that could work with a Microsoft Forms form.

In this example I only retrieved the first attachment. If you have multiple you would need to change this setup.

 

1. Create attachment

 

2. Add attachment to existing work item

 

Expression to retrieve the first filename of the upload question:

 

first(json(outputs('Get_response_details')?['body/r6ff33aa925254525b65ffc955d132e5b']))['name']

 

 

Base64 content of Get File Content action

 

outputs('Get_file_content')?['body']['$content']

 

 

Body of PATCH request

 

 

[
  {
    "op": "add",
    "path": "/relations/-",
    "value": {
      "rel": "AttachedFile",
      "url": "@{outputs('Send_an_HTTP_request_to_Azure_DevOps_-_Attachment')?['body']['url']}",
      "attributes": {
        "comment": "Bug upload details",
        "name":"@{first(json(outputs('Get_response_details')?['body/r6ff33aa925254525b65ffc955d132e5b']))['name']}"
      }
    }
  }
]

 

 

buguploads_attachments.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Anonymous
Not applicable

Hello @Expiscornovus, peer of @lucilu here... thanks for the wonderful instructions. They're totally excellent!

 

We followed your setup above, and I suspect we're almost there with adding the attachment.

 

I'm curious about the expression: 

 

first(json(outputs('Get_response_details')?['body/r6ff33aa925254525b65ffc955d132e5b']))['name']

 

 

We are indeed getting the shape of the image object posted, however the result from `outputs('Get_response_details')?['body/r6ff33aa925254525b65ffc955d132e5b'])` appears to be stringified, and inside an array, so we're not able to grab onto the name property.

As an example, this is what we're posting in the request body:

 

"body": {
"responder": "my cool email",
"submitDate": "3/7/2023 2:59:39 PM",
...
"r447a988e76e84b9e8102e49fefa55f6a": "[{
                        \"name\":\"jen-test-2_Jen Chan.jpg\",
                        \"link\":\"share-point-file-path-to-my-image.jpg\", 
                        \"id\":\"secretidfjdksagjlfkdf\",
                        \"type\":null,
                        \"size\":8383,
                        \"referenceId\":\"fjdksfjkdslfdI\",
                        \"driveId\":\"b!dfsdfsdfdasgdfsfW\",
                        \"status\":1,\"uploadSessionUrl\":null
                     }]",
...

 

 

Is there a JSON.parse expression or something else we could use in order to grab onto that name value?

I might add that the values we're referencing are coming from responses saved from table rows in a `.xls` excel sheet. 
 
Thanks again, our team is singing your praises!

 
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous,

 

Apologies, it looks like I forgot to share one expression, for the Get File Content

 

first(json(outputs('Get_response_details')?['body/r6ff33aa925254525b65ffc955d132e5b']))['id']

 

 

getfilecontent_expression.png

 

In that expression the json function converts the upload answer string value to an array. With a first I am retrieving the first item of that array. With the ['id'] I am referencing to the file id value which you can use in the Get File Content.

 

The same approach is used for the ['name'] field of the within the Send an HTTP request to Azure DevOps - Attachment action.

 

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Sanna2499
New Member

Hi,

Has anyone able to resolve this problem?

I am following the above-mentioned solution.

Great work. Thank you to @abm and @Expiscornovus.
But I am getting an error in the Get file content step.

Any help would be appreciated.

 

 

 

Great tutorial! But I am having the same issue as above.  Any possible solution?

NiclasWJ
Regular Visitor

EDIT:
Below only worked if an attachment was actually uploaded but failed if no upload was made.
To fix this, we add a condition based on length on the actual form output that we are using and put the "Parse JSON" and "For Each Attachment" within that "If yes".

 

The condition should be " "0" is not equal to "length(body('Get_response_details')?['the_form_question'])" "

 

NiclasWJ_0-1698997766900.png

 

 

 

Edit: Adding @Expiscornovus since he is an expert. 

Hi @raposoa and @Sanna2499 

I was in the same position as you and searched heavily for a solution, and did not get above to work.
Recently I managed to get this working and since I do not see this "solution" elsewhere in the community I thought of posting it.
This solution adds ALL attachments for me.

 

I am no Power Automate veteran so have that in mind, and sorry in advance for the mix of Swedish and English in the samples below.

NiclasWJ_1-1698656751139.png

 

 

NiclasWJ_2-1698656751140.png

NiclasWJ_3-1698656751140.png

 

 

Explanation:

1. "Parse the JSON" with the question including the upload attachment from the MS Forms "Get Response Details"

Scheme:

 

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "name": {
                "type": "string"
            },
            "link": {
                "type": "string"
            },
            "id": {
                "type": "string"
            },
            "type": {},
            "size": {
                "type": "integer"
            },
            "referenceId": {
                "type": "string"
            },
            "driveId": {
                "type": "string"
            },
            "status": {
                "type": "integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}

 

2. "For Each" I then:

3. "OneDrive for Business - Get File Content by Path" where the content is the path such as apps/Microsoft Forms/{form name}/{question}/@{items('For_Each_Attachment')['name']} - This to get the content of all files as Base64, Name is from the first Parse JSON

4. "Compose" with the expression below - This is to retrieve only the Base64 content from the Get File Content which contains other information as well.

 

outputs('Get_File_Content_by_Path')?['body/$content']

 


5. "Send a HTTP request to Azure DevOps - Send Attachment to DevOps" with:

POST

URL = {project}/_apis/wit/attachments?filename=@{items('For_Each_Attachment')['name']}&api-version=7.1

Content-Type = application/octet-stream

Body = Output of "Compose"

Set body as Base64

This is to send the attachment into DevOps, this does not link it to any workitem. Name is from the first Parse JSON.

6. "Parse JSON" with the output from "Send Attachment to DevOps" as content and the following scheme:

 

{
    "type": "object",
    "properties": {
        "id": {
            "type": "string"
        },
        "url": {
            "type": "string"
        }
    }
}

 

This is so we can know what the URL is of the attachment we want to attach later on.

 

7. "Send a HTTP request to Azure DevOps - Add attachment" with:

PATCH

URL = {project}/_apis/wit/workitems/@{outputs('Create_change_request')?['body/id']}/?api-version=7.2-preview

@{outputs('Create_change_request')?['body/id']} is the ID of your workitem which is created before in the flow

Content-Type = application/json-patch+json

Body = ( url = "url" from lst Parse JSON ) ( name = name from first Parse JSON )

 

[
{
"op": "add",
"path": "/relations/-",
"value":
{
"rel": "AttachedFile",
"url": "@{body('Parsa_JSON_2')?['url']}",
"attributes": 
{
"comment": "Automatic attachment upload",
"name":"@{items('For_Each_Attachment')['name']}"
}
}
}
]

 

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