cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Ruenells
Helper II
Helper II

Using Flow to update from one SharePoint List to another SharePoint list with matching fields

I have searched and seen that this question has been asked before, however I am new at using Flow and need some help.

 

I have a list called CounterMeasures that the following columns:

  • Segment
  • Modality
  • KPI
  • Actual
  • Target

I have another list called Heatmap which has the same fields, where I am having the issue is that I need to have the first three columns match exactly in both lists before you update the Actual and Target to the Heatmap list.

 

So they basically update/create an item and if the Segment, Modality and KPI match in the Heatmap list it copies over the content in the Actual and Target to the Heatmap.

 

I dont know how to ensure that match works and i need to figure out what I am missing.  I would really appreciate someones help.

 

Thank you in advance.

 

Dorinda

2 ACCEPTED SOLUTIONS

Accepted Solutions

@Ruenells   as we saw together we had some troubles with the OData , because the column have some spaces, and i don't know why it isn't working, but we had workaround this by using an condiction inside apply to each to ensure that the values will be the same.

Can you please mark the thread as solutioned?


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


View solution in original post

Thank you so much for taking the time to work through this. It really will be a time saver and I have learned a lot. If you ever need SharePoint help I am your girl!!

View solution in original post

31 REPLIES 31
Brad_Groux
Community Champion
Community Champion

You would Add a condition to a flow, specifically an and condition with multiple lines. See the Use expressions in conditions to check multiple values documentation, and this example: MultipleAndConditions.PNG

Be sure that both of the SharePoint Lists have the desired columns in both of them added to their default List views. In the Update item step, you'd pass the non-matching columns.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

I did exactly that and it still isn’t working

If you could provide an expanded screenshot of your Flow and steps, and of any detailed error messages you're receiving we could likely better assist you.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

gamoraes
Memorable Member
Memorable Member

Hi @Ruenells 

 

The flow that you need must follow this steps:

 

1 - Trigger when the List 1 item was modifiedFlow 1.jpg

 

2 - Get itens from list 2 filtering by the fields of list 1(with OData), if the columns has the names that you post paste the expression below inside Filter Query

Flow 2.jpg

((Modality eq '@{triggerBody()?['Modality']}') and ((KPI eq '@{triggerBody()?['KPI']}') and (Segment eq '@{triggerBody()?['Segment']}')))

 

3 - Update all itens foundFlow 4.jpg

 

See the magic 😄

Flow 3.jpg

If you have any doubts feel free to post here

 


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


Flow1.pngflow2.pngflow3.png

Hi @Ruenells 

 

You use the OData filter?

 

If yes, you don't need the condition, otherside your 'Get Itens' will bring all itens of Heatmap list, this will undermine your performance and you will have troubles when your list has more than 5k itens, but works too


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


In your screen shot your Get Items is taking from List 1 is that correct shouldnt it be taking from List 2?

I am trying but when I use the expression you provided and the Dynamic Content shows up it is only pulling from List 1 and the fields it is showing is saying Modality Value not Modality so it is failing.  However, I know those fields that I put before are correct.  And am I supposed to be pulling the data from List 1 or List 2?

 


@Ruenells wrote:

In your screen shot your Get Items is taking from List 1 is that correct shouldnt it be taking from List 2?


In my case i did a list to test, the correct is get from List2


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!



@Ruenells wrote:

I am trying but when I use the expression you provided and the Dynamic Content shows up it is only pulling from List 1 and the fields it is showing is saying Modality Value not Modality so it is failing.  However, I know those fields that I put before are correct.  And am I supposed to be pulling the data from List 1 or List 2?


You can put the expression I've provided, remove the dynamic fields and put the correct fields, one point of attention is the field names in List2, if they aren't the same as the ones I put you need to change, you could post here a print from the execution history?


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


 

I am getting this error when I run thisflow4.png

The fields in both lists are the same so I dont understand why it is only letting me see the values of the fields from either list rather than the correct field?  I already posted the screenshot of the fail.

Here is a shot of the dynamic information that it is pulling from List one it is not even showing me the fields from list 2

flow5.png

The name of column in Heatmap isn't Modality, open the List Configuration and open the column, in the url you will find the correct name like this:

 

https://quickedit.sharepoint.com/flow/_layouts/15/FldEdit.aspx?List=%7B30B35D40-7EAE-4EB6-8562-D873F...

 


@Ruenells wrote:

 

I am getting this error when I run thisflow4.png


 


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


@Ruenells wrote:

The fields in both lists are the same so I dont understand why it is only letting me see the values of the fields from either list rather than the correct field?  I already posted the screenshot of the fail.

Here is a shot of the dynamic information that it is pulling from List one it is not even showing me the fields from list 2

flow5.png


It's right, you will only see the field from List2 below the action 'Get Itens'


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


Ok fixed that and it ran successfully however it didnt update anything in list 2.


@Ruenells wrote:

Ok fixed that and it ran successfully however it didnt update anything in list 2.


Can you post a result from 'Get Itens' from List 2? Please open the Show More to we see the used OData 


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


Here is the filter query since it didnt show in the screen shot

flow7.png
 
It looks like it only took the Segment not the rest
 
flow6.png


@Ruenells wrote:

Here is the filter query since it didnt show in the screen shot

flow7.png
 
It looks like it only took the Segment not the rest
 
flow6.png

Remove the Segment ant put Segment Value.

 

One thing that can make visualization and change easier is to create the Compose  action and put the value in there, and then at the place of the fields you would put the output of Compose action, like below,:Flow 1.jpg

 


Did I answer your question? Mark my post as a solution!

Gustavo Moraes, o astronauta brasileiro do Flow!


I am confused as to why you want me to replace the field that it pulled correctly it was the KPI and Modality that didnt get queried?

Helpful resources

Announcements

Take a short Community User Survey | Help us make your experience better!

To ensure that we are providing the best possible experience for Community members, we want to hear from you!    We value your feedback! As part of our commitment to enhancing your experience, we invite you to participate in a brief 15-question survey. Your insights will help us improve our services and better serve the community.    👉Community User Survey    Thank you for being an essential part of our community!    Power Platform Engagement Team  

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!    

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS   Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!   Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!       Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!   UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!   European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!     Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!     For more events, click the image below to visit the Microsoft Community Days website.      

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Users online (3,836)