cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Gelegeta86
Helper III
Helper III

Using PowerAutomate to Split and combine an excel file

Hi,

 

I have a .xlsx file which has 3k rows and 12 column headers, one in particular I would like to use is UnitRef where there is a unique reference that appears several times down the list.

 

I would like to split the excel spreadsheet into multiple spreadsheets where the UnitRef is A then all A's appear in one spreadsheet and same for all the B's etc.

 

It would be great if i can have a flow that could split up the excel files while grouping the UnitRef.

 

Kind Regards

19 REPLIES 19
Gelegeta86
Helper III
Helper III

So after some research I was able to find a similar question / solution which helped to some degree HOWEVER the issue I am now having is the formatting.

This is what my xlsx (input file) file looks like:

Gelegeta86_0-1673523771364.png

However when I run the flow i get an outputted file but the column formatting is set to a number as opposed to a date time format. I tried using custom format on that column in the master but to no success, is there anyway to do this; also the background is all white as opposed to individual lines, like an excel spreadsheet would look.

Gelegeta86_1-1673524330508.png

 

Gelegeta86
Helper III
Helper III

OK so actually found a different way to do this thanks to @DamoBird365  where the data is split into multiple worksheets then using Power Automate I am almost able to split those worksheets into multiple Workbooks HOWEVER i am having one issue when following his guide, when i attempt to use the Delete Worksheet script and add a dynamic value from the filter array it creates a new 'Apply to each loop' 

 

Gelegeta86_0-1673590444972.png

 

DamoBird365
Employee
Employee

Hi @Gelegeta86 

 

Remove the 2nd apply to each, re-add the script action, insert the output from the filter array as input to the script action and then double check you are using the id from the create file.  Then when you insert the output from the filter array action, make sure you have pressed the small icon to switch to text mode so it accepts an array (in your case the sheets to delete).


Cheers
Damien

Please take a look and subscribe to my YouTube Channel for more Power Platform ideas and concepts. Thanks

Gelegeta86
Helper III
Helper III

Hiya, Thank you for responding,

 

Just found the weirdest issue, when I reduced the size of the browser it showed 'Body' and 'item' however when i change it to full screen it just shows 'item'.

Gelegeta86_0-1673627256582.png

 

Hi @Gelegeta86 

 

I see exactly what you mean.  Very strange.  It would explain your apply to each though.  As flow will create a loop when item is inserted as it will loop through each item in the body of your array. 

 

Hopefully that is you up and running?


Cheers
Damien

Please take a look and subscribe to my YouTube Channel for more Power Platform ideas and concepts. Thanks

Gelegeta86
Helper III
Helper III

It ran however I have this error when attempting to delete the worksheets, any ideas?

 

Gelegeta86_1-1673627527050.png

 

Hi @Gelegeta86 

 

You'll need to check your filter array - it is empty.

 

Damien

Gelegeta86
Helper III
Helper III

Hiya,

 

So this is the filter array how it's been set up

 

Gelegeta86_0-1673628172573.png

After i ran it i get the following:

Gelegeta86_1-1673628219779.pngGelegeta86_2-1673628242220.png

 

however when I check the delete script it doesn't pull through any worksheets

Gelegeta86_3-1673628307657.png

 

This is the excel script for it 

Gelegeta86_4-1673628344812.png

 

function main(workbook: ExcelScript.Workbook,
  SheetsToDeleteArray<string> = [],
) {
  //for each of the worksheets in the array
  for (let worksheet of SheetsToDelete) {
    //delete the worksheet
    workbook.getWorksheet(worksheet).delete();
  }
  //get current worksheets in workbook
  let sheets = workbook.getWorksheets();
  let names = sheets.map((sheet) => sheet.getName());

 

  //return the number of sheets left
  return (names.length)
}

 

Hi @Gelegeta86 

 

Based on those images, I would guess that the output of the filter array is blank, for each loop (1->5) you should have a filter array output of 4 sheets.  Please check the setup of the condition on your filter array action.

 

Then for your run script, I notice you have an array in an array.  [   []   ].  You will need to make sure you switch the input to entire array (and the add new item button will disappear).

 

DamoBird365_0-1673631223884.png


Cheers
Damien

Please take a look and subscribe to my YouTube Channel for more Power Platform ideas and concepts. Thanks

Gelegeta86
Helper III
Helper III

You're right, i can display an input but no output on my filter array

Gelegeta86_0-1673635912676.pngGelegeta86_1-1673635931196.pngGelegeta86_2-1673635952899.pngGelegeta86_3-1673635982614.png

any advice why this might be happening, 

DamoBird365
Employee
Employee

Hi @Gelegeta86 

 

I've got a blog post about it here Excel File Tricks with PowerAutomate (pnp.github.io)

 

I think you have something like current item equal current item.

 

You need item() is not equal to current item.  We'll get there.

 

Damien 😉 

Gelegeta86
Helper III
Helper III

Hi Damien,

 

Thank you for your reply, I think i spent a day watching your videos and reading your blogs as this is excatly what i'm after.

 

I have item() is not equal to current item:

 

Gelegeta86_0-1673638227061.png

 

I think i've watched your tutorial on Youtube about 10 times so far to see what i missed but can't figure it out.

 

 

@Gelegeta86 

Hover your mouse over the green item pill, I wonder if you’ve got some thing else in there? It should just be item() and nothing else.

 

If it’s correct, try removing and rebuilding the filter array.

 

Damien

Gelegeta86
Helper III
Helper III

Gelegeta86_0-1673639439623.png

 

Hi @Gelegeta86 

 

It needs to be item() and you have items('apply_to_each')

 

DamoBird365_0-1673639923385.png

 

The expression in advanced mode would be @not(equals(item(), items('Apply_to_each'))) you should then start seeing output in the filter array history.

 

Damien

Gelegeta86
Helper III
Helper III

one step closer, this is the error I'm getting 

Gelegeta86_0-1673640935389.png

 

Hi @Gelegeta86 

 

I suspect you still have add new item (bottom left).  You need to remove the value, click on switch to input entire array and then re-insert the dynamic value.

 

DamoBird365_0-1673641050836.png

 


Cheers
Damien

Please take a look and subscribe to my YouTube Channel for more Power Platform ideas and concepts. Thanks

Gelegeta86
Helper III
Helper III

It worked!! Thank you ever so much for your support on this...you're amazing!

Hi @Gelegeta86 

 

Have fun 👍

 

Damien

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (5,149)