cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
RPNZ
Helper I
Helper I

Using the new "Upload Attachment" in Microsoft Forms

The ability to add an Attachment to a Microsoft Form has hit my tenant - really exciting. I want to be able to attach the uploaded file in an email flow or at least the URL to the target location.

 

I tested adding the uploaded file in a flow but rather than the attachment I get a file with the following data:

 

[{"name":"FILE_NAME","link":"https://MYDOMAIN/personal/myaccount/Documents/Apps/Microsoft%20Forms/FORM_NAME/Question/PICTURE_UPLOADED.jpg","id":"BLAHBLAHBLAH","type":null,"size":YADAYADA,"referenceId":"BLAHBLAHBLAH","driveId":"BLAHBLAHBLAH","status":1,"uploadSessionUrl":null}]

 

-How can I strip this file back to the URL alone or include the actual attachment?

2 ACCEPTED SOLUTIONS

Accepted Solutions

Hi Scott, photo of this part of flow attached

 

This flow is used to create a new computer user so has a couple of approval steps but ends with an email being created and sent to the helpdesk inbox for action. That step below:

 

flow_attachment.jpg

User Photo is the question in the Form used for uploading attachment.

 

Ideally I would like to have the uploaded attachment inserted as an attachment in the email sent to the helpdesk for processing.

View solution in original post

Hi @RPNZ 

 

If you are still hitting a dead end with this, I just published a blog that helps you understand how to access the uploaded files. You can follow it here: 

https://www.bythedevs.com/post/working-with-files-on-ms-forms-in-ms-power-automate

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

View solution in original post

41 REPLIES 41
ScottShearer
Most Valuable Professional
Most Valuable Professional

@RPNZ 

Please post a screen shot of your Flow - that will make it much easier to assist.

What do you want to do with the attachment?  Add it to a library? Add it as an attachment to a SharePoint list?  You need to save it somewhere.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Hi Scott, photo of this part of flow attached

 

This flow is used to create a new computer user so has a couple of approval steps but ends with an email being created and sent to the helpdesk inbox for action. That step below:

 

flow_attachment.jpg

User Photo is the question in the Form used for uploading attachment.

 

Ideally I would like to have the uploaded attachment inserted as an attachment in the email sent to the helpdesk for processing.

ScottShearer
Most Valuable Professional
Most Valuable Professional

@RPNZ 

Unfortunately I can't use this feature as yet so I can't provide screen shots.  However, I do see two potential issues with your Flow.

First, you need to include a file extension with the file name.  I suspect there is a Dynamic property that will give you file name with extension.  In addition, I suspect that you'll see a property that is something like "User Photo Content" - use that for the file content.

As I said, this is not available to me yet but try what I am suggesting.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Thanks Scott, I checked again but the only option I have for Dynamic Content insertion is (in my case) the field User Photo

flow_attachment2.jpg

I did try filename.JPG initially but as mentioned, the file itself contains ONLY the data in my initial post, so no image or even just the direct URL itself. I also tried suffix of URL but still no go.

 

I realise this is early days for this functionality still so will check back from time to time.

Hi @RPNZ 

 

If you are still hitting a dead end with this, I just published a blog that helps you understand how to access the uploaded files. You can follow it here: 

https://www.bythedevs.com/post/working-with-files-on-ms-forms-in-ms-power-automate

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

That's brilliant, worked for me (just note for anyone else, READ THE INSTRUCTIONS CAREFULLY)

Anonymous
Not applicable

Hi @yashag2255 

You are the bizneez boss 🙂

 

I wanted to ask if your solution works for multiple attachments.

 

Say, for example, i want the user to attach 5 documents to the form which is then added to a SharePoint list

 

Can you give a small tip as to how?

 

Thank you

Hi,

 

This just hit my tenant today and we're pretty excited. 

 

Question, how do I identify the attachments that were uploaded on the Form back to the Form Response ID so that we can track the lifecyle of the response.

Thanks!

Hi @Tosyn_88 

 

I have updated my blog post that can help you with multiple attachments: 

 

https://www.bythedevs.com/post/working-with-files-on-ms-forms-in-ms-power-automate 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi @dsiman 

 

Can you share more details? One thing you can do is add a metadata column to the document library if you are creating new files in SP or OneDrive with the uploaded files and then store the response ID over there to later track the files. 

 

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Anonymous
Not applicable

@yashag2255I have attempted to follow your blog post but I do not get the append output to be able to use in my dynamic content. 

 

My Form is a Group Form posting the attachments into a folder within SharePoint - I want to then add the attachments into a document library list as an attachment. So slightly different scenario to emailing them, not sure if that makes a difference. 

Anonymous
Not applicable

Hello Yash, 

 

I am using your method but my flow is giving me an error that the item is not found even when the file is existing in the OneDrive.  Please let me know what you think. 

 

Thanks,

Vaibhav

 Parse.JPGGet the file content.JPGError.JPGOnedrive.JPG

 

 

 
 

Hi @Anonymous 

 

It should work more or less the same way. However, here is a post I published that might help you out in case of group forms. 

https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hey @Anonymous 

 

Can you check if you are using a group form?

 

If so, you can follow this one: https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate

 

Also, you might want to navigate to the individual file that is uploaded to verify that the path is created appropriately. I have this video published here that might help in step by step implementation: https://www.youtube.com/watch?v=Xxad-kSLQ9Y&t=354s. 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Anonymous
Not applicable

Hello Yash, 

Thanks for your reply. The video is really great and very helpful. I designed my flow following your steps.

What I did wrong was- the path. The text that I copied from a code line had '%20' for all the spaces in the path of the folder. 

 

Get_the_file_path.JPG

 

Thanks,

Vaibhav

 

The solution is fantastic Yash! @yashag2255 

 

One last question and do not feel pressured to answer.

 

Do you have any idea how to have the attachment added to a SharePoint list item?

Hey @Tosyn_88 

 

So we cannot pass an array for sharepoint attachments and so will have to create individually. In the place of the append to array variable action, you can add the attachment option to add each file individually as an attachment. 

 

So something like: get response details-> create item -> parse json -> apply to each -> create attachment.

 

Hope this helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Anonymous
Not applicable

Hey Yash, 

 

Thanks for your guidance & links shared. 

 

I also have a group form with attachments going to a sharepoint site, but there are multiple different questions with attachments. Before moving it to a group form, I used the same Parse step and didn't need to specify a path, which worked fine. Is there a way of consolidating all of the upload template inputs from the form into a single sharepoint path? 

 

(nb: there are no circumstances where more than one upload template question is completed)


Thanks! 

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (2,157)