cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Weekly summary email of all new and modified list items from previous 7 days only

I need to be able to have a summary email automatically send every Monday morning at 8am that contains a table of all list items that have either been created or modified in the past seven days.  I have set up a flow that I believe would work if the "Apply to Each" wasn't automatically added if I try to customize the table columns.  Since it is added when I try to create a table using custom column layout, I get an email for every line item instead of one combined table.  If I change the HTML table columns to be automatic instead of custom, it works (sends summary of all list items in one email) but is unreadable because of all of the extra info that is added in.  Is there another way to do this since I can't stop "Apply to Each" from adding itself?

 

flow.png

 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-yuazh-msft
Community Support
Community Support

Hi @Anonymous,

 

Could you please share more details about the User column and Status column in the sharepoint list?

 

I have made a test on my side to create a User column with Single line of text type, and a Status column with Choice type in a list.

 

You could refer to screenshot below to create the flow:

Capture.PNG

 

The expression of the Status in the "Create HTML table" as below:

item()?['User_x0020_DisplayName']

 

The expression of the User in the "Create HTML table" as below:

item()?['Status']?['Value']

 

The flow would run successfully as below:

Capture.PNG

 

Best regards,

Alice

View solution in original post

7 REPLIES 7
v-yuazh-msft
Community Support
Community Support

Hi @Anonymous,

 

Could you please share more details about the User column and Status column in the sharepoint list?

 

I have made a test on my side to create a User column with Single line of text type, and a Status column with Choice type in a list.

 

You could refer to screenshot below to create the flow:

Capture.PNG

 

The expression of the Status in the "Create HTML table" as below:

item()?['User_x0020_DisplayName']

 

The expression of the User in the "Create HTML table" as below:

item()?['Status']?['Value']

 

The flow would run successfully as below:

Capture.PNG

 

Best regards,

Alice

Anonymous
Not applicable

It works!  Well, I believe your solution works but something is weird on my end.  The User column in the email table is blank but I can see how the solution you gave makes sense and should work.  It's a person lookup field so it's probably on our end.  

 

Where can I learn how these expressions work? I'm not sure what to search for or what they would be called - SharePoint expressions?  It seems like a lot of the solutions on here have to do with those so I'd like to become familiar.  I've tried searching before but I haven't been able to find these specifically, always ODATA specifics instead. 

 

Thank you!!

Anonymous
Not applicable

Hi,

 

Would you mind sharing the line you used in the filter array from? I'm trying to come up with the same filtered list from items modified within the past 7 days and can't get the coding to work.

 

Thanks,

Riley

Anonymous
Not applicable

This is what I used to filter the items from the list being pulled:

 

@and(not(equals(item()?['Status']?['Value'], 'Current')), or(greaterOrEquals(formatDateTime(item()?['Created'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), -7), 'MM/dd/yyyy')), greaterOrEquals(formatDateTime(item()?['Modified'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), -7), 'MM/dd/yyyy'))))

This will grab both modified and new items from the last seven days.  

Anonymous
Not applicable

Thanks!

I get emails if no new items were added - what can be added to not send the email if there are no items? 

HI could You kindly share the get Items action. I am entirely new to creating flows, I am trying to Automate an email for my Manager as it has become tedious to count all new entries in the list just to send her an email

Helpful resources

Announcements

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Power Platform Connections - Episode 5 | March 16, 2023

Episode Five of Power Platform Connections sees David Warner and Hugo Bernier talk to Vice President of Power Automate, Stephen Siciliano, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!      Show schedule in this episode:  0:00 Cold Open  0:34 Show Intro  01:09 Stephen Siciliano Interview  30:42 Blogs & Articles  31:06 PnP Weekly Ep 200  32:51 SharePoint Custom Form Backup  33:38 Power Apps Extreme Makeover  34:56 ChatGPT Control  35:35 Color Data  37:17 Top 7 Features on Dynamics 365 2023 Release Wave 1  38:30 Outro & Bloopers  Check out the blogs and articles featured in this week’s episode:    https://pnp.github.io/blog/microsoft-365-pnp-weekly/episode-200/​ (no tags)   https://grazfuchs.net/post/sharepoint-customform-backup/ @Maximilian Müllerhttps://www.fromzerotoheroes.com/ @Kristine Kolodziejski​ https://github.com/Power-Maverick/PCF-Controls/tree/master/ChatGPTControl @DanzMaverick https://yerawizardcat.com/color/ ​ @CatSchneider https://events.powercommunity.com/dynamics-power-israel/ @VictorDantas  Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiered live on our YouTube at 12pm PST on Thursday, 16th March 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.     

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218   tom_riha      theapurva        Akash17        BCLS776        rampprakash        Rusk        cchannon        a33ik        AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas        If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Top Solution Authors
Users online (4,341)