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Motisko
Frequent Visitor

What Changed Exactly, from - to, by whom?

Hello All,

 

I've tried a search engine with the right combination of keywords for the last 2 hours along with toying on my own.  I'm surprised no one has asked or documented this before, so if there is a link for how to do this, apologies and thanks for sending me in the right direction.

 

I'm dangerous when it comes to flows.  I've got a background in coding but I'm in the dark side now of working in the PMO now.

 

I've got a sharepoint list, and its for resource acquisitions.  You need an iOS Developer, you fill in the form.  It triggers flow workflows, parallel to the approvers.  The form captures the key information needed by the X approvers, and they approve or reject based on the responses.  Works great.

 

However, they mentioned that during the parallel approval period, the status "In Review" - if the requestor asks for additional information from the submitter, OR the submitter (author) changes resource attributes, the reviewers should be told about it as it may impact their decision since they last viewed.

 

To accomplish this, I wanted what anyone would want - to be told, something has changed since the request was originally submitted, what was the change, by whom, and what changed?

 

I have versioning on already and I plan to use the trigger "When an item or file is modified".  I get a return object from the previous doc version.  It has the labels and true, false flags since the last version.  But now I'd like to take that farther...

 

I'd like to list which item(s) dynamically changed, from the previous version, to the current version.  Most google results show how to filter by a single column but since I may add more attributes in the future, I'd rather not code checking individually. I just want to loop through all items, check if they changed from the previous version, list the item, what they were in the previous version, and current version.

 

Something that can summarize in an email body:  "Mary Johnson made changes to iOSDeveloper request.  The Experience changed from Level III, to Level IV.  The fund status changed from Unfunded, to Funded." etc.  For all items that changed.

 

Maybe I just don't know how to loop through the "Has Column Changed:" object well enough to only record what changed, fetch the previous version value, and list the current version value, and the item name from the object?

 

I understand the version history shows this, but the approvers aren't going to check version history too often.  They like to be told the cliff's notes version - just the mods, from and to, for X item by Y person.  I can filter out the items like modified, etc that are obvious.

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