I've got a flow set-up which acts on editing a document stored in SharePoint. The content type has a boolean yes/no field which needs to be set to yes (true) in order to perform the flow (send an e-mail). I'm struggling with finding the correct way to do this.
I have two questions:
1) Do I need to perform an additional "fetch the metadata" step or are the custom fields already present in the trigger (and how can I check which fields are in the trigger in the first place??)
2) What's the syntax for the expression? Things I've tried include:
@contains(trigger()['Ready']['Value'], 'Yes')
@contains(trigger()['Ready'], 'Yes')
@contains(body('De_metagegevens_van_het_bestand_ophalen_via_het_pad')?['Ready']['Value'], 'Yes')
And I've tried several different values (yes, true, 1). Nothing does the trick so far. I'd love some more background info on how to properly take on debugging these things. Checking the values, testing the expressions, that kind of stuff.
Solved! Go to Solution.
Sorry, you are right. There isn't a great way to do this. We need to add support for returning the list item id as a field as soon as possible. I have talked to our developers about this, and added it to the backlog. I don't have an ETA yet, but it is a priority.
Hi @jsiegmund,
The best way to do this today is to use the "when an existing item is modified" trigger. This will not show your document library under the List name dropdown since we are not fully supporting it yet, but if you type in the name of your library, it will work. It is not perfect today, and doesn't surface all the properties we would like to surface, but boolean fields should work fine.
Hope this helps.
Hi @KeremY,
Tried it but it doesn't seem to work. I can see in the trigger the value is coming in as "true", but when I then create a condition that checks Ready equals "true", it always seems to end up in the "if no" section.
Found out how to do it: @equals(triggerBody()?['Ready'], bool(1))
Problem now is that due to the "item modified" trigger, I have zero information about the file that was modified. Best case scenario I'd like to send it as an attachment, otherwise a link is ok too. I tried doing a REST query to get more details, but that ends up in a 403 Unauthenticated. Any suggestions?
Yes, this is clearly a limitation we have at the moment, and why we don't fully support document libraries yet. We need to make sure we bring back the relative path to the item as part of the item modified trigger, so that it can be used as input to the "get file content" action. The support for this is not yet there, but it will be coming early next year.
Not perfect, but there may be a workaround by using
1. A file modified trigger
2. Do a get file metadata on the triggered item using the file identifier to obtain the item ID
3. Do a get items on the library to enumerate all the items.
4. Write a condition that checks for the id of the triggered item obtained in step (2) with the items in step (3), and then AND that with checking for the boolean field. Something like this:
@and(equals(item()?['ID'], body('Get_file_metadata')?['Id']), equals(triggerBody()?['Ready'], bool(1)))
5. In the Yes branch of the condition, send the mail, using File Content and File Name from step (1) as an attachment.
One caveat is that if your library has a large number of items, you will probably not get all of them using GetItems.
Hope this works as a workaround while we add proper support for document libraries.Thank you for sharing your scenarios with us.
I tried, but doesn't work unfortunately. The Id returned in the "get file metadata" step is:
Id
%252fDeclarations%252fBook3.xlsx
Which of course does not match with the numeric ID's returned from the get items step. I checked to see whether there's any other field that I could match on, there's not. By the way unless the above result is really what it should be I think this might be a bug? I would have expected a numeric Id (in which case your answer would work :))
Sorry, you are right. There isn't a great way to do this. We need to add support for returning the list item id as a field as soon as possible. I have talked to our developers about this, and added it to the backlog. I don't have an ETA yet, but it is a priority.
Ok, I'll wait for that than. Thanks for the update!
Hi @KeremY, any news on this one? Still have a couple of flows standing by waiting on this to be implemented. Just checked, situation is still the same as far as I can see.
Hello, I used modified time to compare, items vs files in SHP list
when item is created
list folder (root folder of document library)
for each (list folder - body)
condition - if modified time is equal
then upload to dropbox (for example)
this does not solve the use case when file is created in subfolder 😞
and the limit for file size is 50mb (which is dissapointing 🙂 )
+1 From me. it is very annoying that ID (and pretty much any other field in the 'When a file is modified' (and related) triggers contains the path while the 'Get Item' activity needs the actual numerical File ID.
We have the same limitation the other way around, when using the 'When an existing item is modified' trigger we get the numerical ID, but there is no way to map that to a path to get the associated file name from 'Get file metadata using path'.
It is like SharePoint integration was never really tested, or at least not using real-world scenarios.
Logged under Flow Ideas, please upvote: https://powerusers.microsoft.com/t5/Flow-Ideas/SharePoint-File-triggers-need-to-return-numerical-ID/...
Is this still an issue because I am currently facing the same issue in not being able to evaluate a Y/N
If you need to evaluate Yes/No SHP collumn try this:
@equals(triggerBody()?['Get_x0020_Approval'], bool(1))
Episode Six of Power Platform Connections sees David Warner and Hugo Bernier talk to talk to Business Applications MVP Shane Young, alongside the latest news, product updates, and community blogs. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Show schedule in this episode: 0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References 28:04 Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams 30:36 Outro & Bloopers Check out the blogs and articles featured in this week’s episode: https://francomusso.com/integrate-fullcalendar-io-with-power-pages-from-json-basics-to-advanced-outp... @crmbizcoach https://yerawizardcat.com/text/ @YerAWizardCat www.fromzerotoheroes.com/mentorship @thevictordantas https://www.expiscornovus.com/2023/03/16/parent-hub-association/ @Expiscornovus https://lindsaytshelton.com/2023/03/15/the-painful-process-of-custom-values-for-onenote-power-automa... @lshelton_Tech https://never-stop-learning.de/create-beautiful-canvas-apps-in-dataverse-for-teams/ @MMe2K Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse. This episode premiered live on our YouTube at 12pm PST on Thursday 23rd March 2023. Video series available at Power Platform Community YouTube channel. Upcoming events: Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas Join our Communities: Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.
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Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
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