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CP153319
Level 8

Which Approval Should I use?

I haven't built a new approval in a few months but now I must create a new one. I noticed today that there are now 4 different approval types to choose from. I went through them and read their description but I'm still not sure which one I should pick for my application. What I'm doing basically is adding an item to a list and having that item approved by one approver-at-a-time in a hierarchy. If it makes it past the first approveer it goes on to the next and so on...

 

I'd love to see something from Microsoft like this:

- If you need your approval to do this then pick Approval Type 1

- If you need your approval to do that then pick Approval Type 2

-If you need your approval to create this and that pick Approval Type 3

 

If anyone has any links to resources describing these 4 approval types or just some general advice I'd appreciate it.

 

Thank you

1 ACCEPTED SOLUTION

Accepted Solutions
Community Support Team
Community Support Team

Re: Which Approval Should I use?

Hi @CP153319 ,

 

There is currently no specific documentation for new Approval action to illustrate it, but the previous logic still works, and it extends some features to cover more scenarios.

Please refer to this blog for a new feature on the Approval action.

https://flow.microsoft.com/en-us/blog/introducing-custom-response-options-for-approvals/

 

Basically, Create an approval (V2) action and Wait for an approval (V2) action split Create approval and wait for response in Start and wait for an approval (V2) action.

The commonly used ones are Start and wait for an approval action and Start and wait for an approval (V2) action.

If your plan supports you using Premium feature, you could also customize Response, which is no longer limited to Approve and Reject.

 

Let us focus on Approval Flow you want to create.

  • If Approver does not have a sequence of approvals, but only need all Approvers approve, you could use Start and wait for an approval action directly.

Approval type is set to Everyone must approve, and then the process of configuration is no different from the previous Approval action.

 

  • If Approver does not have a sequence of approvals, it need to perform the next approval process after the previous approver approval is completed, then you could refer to Sequential approvals.

Only the Approval type needs to be set to First to respond, and the other steps are still similar.

 

To sum up, the new feature has no other effect on configuring Approval action. If you don't want to use the new feature, you could ignore them. Start and wait for an approval action is the closest to the previous Start an approval action and is recommended.

 

If you have any questions, please feel free let me know.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
Community Support Team
Community Support Team

Re: Which Approval Should I use?

Hi @CP153319 ,

 

There is currently no specific documentation for new Approval action to illustrate it, but the previous logic still works, and it extends some features to cover more scenarios.

Please refer to this blog for a new feature on the Approval action.

https://flow.microsoft.com/en-us/blog/introducing-custom-response-options-for-approvals/

 

Basically, Create an approval (V2) action and Wait for an approval (V2) action split Create approval and wait for response in Start and wait for an approval (V2) action.

The commonly used ones are Start and wait for an approval action and Start and wait for an approval (V2) action.

If your plan supports you using Premium feature, you could also customize Response, which is no longer limited to Approve and Reject.

 

Let us focus on Approval Flow you want to create.

  • If Approver does not have a sequence of approvals, but only need all Approvers approve, you could use Start and wait for an approval action directly.

Approval type is set to Everyone must approve, and then the process of configuration is no different from the previous Approval action.

 

  • If Approver does not have a sequence of approvals, it need to perform the next approval process after the previous approver approval is completed, then you could refer to Sequential approvals.

Only the Approval type needs to be set to First to respond, and the other steps are still similar.

 

To sum up, the new feature has no other effect on configuring Approval action. If you don't want to use the new feature, you could ignore them. Start and wait for an approval action is the closest to the previous Start an approval action and is recommended.

 

If you have any questions, please feel free let me know.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

ck25415
Level 8

Re: Which Approval Should I use?

@v-bacao-msft ,

 

Could you please let me know if we need flow plan1 or plan 2?. Also does everyone need premium license or just the flow creator ?

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