Hi guys,
Have a question,
Scenario: User 1 creates a folder in the documents library on sharepoint for a new employee named Jane, they then go into Jane's folder and have to create 3 sub folders.
Everytime a new employee joins the same process needs to be repeated.
Is there a way where you can create a flow that by everytime a new folder is created in a document library that within that folder 3 sub folders are copied into it or created.
I have setup a flow to copy folders from a library to another library when a new item is created but I need it to reside WITHIN the new folder and not just create 3 more folders on the home directory.
Is there a way to do this?
Hi @jhalk123
Thank you for posting.
According to your description, you would like to copy folder to another library and create several subfolders inside. If any misunderstanding, please kindly let me know.
If that’s the case, please refer below flow steps.
Once tested, the created folder(Folder name equals to John here) will be copied to another library and three new subfolders created as well.
Hope the content above may help you.
Best regards,
Anna
Hi Anna,
Thanks for this, so kind of...
Basically we want a flow of the following scenario
I go create a new folder in location TEST\DOC
I call that folder Samantha
In that new folder Samantha it would then automatically create 3 sub folders called test1 test2 test3
the next day i would create another folder called Brett in the location TEST\DOC
it would then automatically create 3 subfolders within BRETT called test1 test2 test3
Am i making sense? haha
Hi @jhalk123
Thank you for your update.
So based on your explanation, the test1/test2/test3 folders are located in the same folder and they are in parallel.
Please pay attention to folder location here. The subfolders can't be created under 'TEST\DOC'. Otherwise, it will cause infinite looping issue. Thus, I add a 'copy folder' action to copy the original folder to another location and then create subfolders under new location.
If that’s the case, we can modify flow as below:
In yes branch:
After testing, I’m able to get the three subfolders.
Hope it helps.
Best regards,
Anna
Ok,
But if the document library structure is such of
H1\Clients
and then everytime we create a new folder in clients - eg: John
In John those 3 subfolders will be automatically created?
or is that going to cause an infinite loop? Also...do you have to edit the flow of the name every single time or does the Name field just generate from whatever is created folder wise?
Hi @jhalk123
In John those 3 subfolders will be automatically created?
Yes, if we configure flow like that, the three subfolders will be generated automatically. You can configure to check result.
or is that going to cause an infinite loop?
If we set up to make subfolders created under 'H1\Clients\username', it will cause looping issue. Because this location is still within the trigger scope.
For example, If we first manually create a folder called 'Brett' under 'H1\Clients'. So the folder path will be like 'H1\Clients\Brett'. Then flow goes and create subfolder test1/2/3. When flow creates test1, The flow detect a new folder created under 'H1\Clients' and it starts again for folder test1, That's why I recommend we can change to another folder path as destination.
do you have to edit the flow of the name every single time or does the Name field just generate from whatever is created folder wise?
The main folder is created by user manually. What we need to do is just replace the site address/ folder location and the subfolder name in the flow.
If this solution can't achieve your purpose, I'm afraid it's impossible to do that using flow.
Best regards,
Anna
or is that going to cause an infinite loop?
If we set up to make subfolders created under 'H1\Clients\username', it will cause looping issue. Because this location is still within the trigger scope.
For example, If we first manually create a folder called 'Brett' under 'H1\Clients'. So the folder path will be like 'H1\Clients\Brett'. Then flow goes and create subfolder test1/2/3. When flow creates test1, The flow detect a new folder created under 'H1\Clients' and it starts again for folder test1, That's why I recommend we can change to another folder path as destination.
---
So would this only work in a hierachy in a document library eg: Clients (Document Library)
and not H1\Clients
In other words the document library must not sit within a current folder structure but must be the top of the structure yes?
Hi Anna,
Having an issue with creating this, it didnt seem to work and not sure where i went wrong
attached are screenshots of my setup, the only difference i can see in my setup vs yours is that on the first step i have clients as the folder and its not blank like yours? would that make the difference?
The "Clients" folder is located on the root of the shared documents library, the idea as mentioned is a person creates a folder within clients and that subsequently creates 3 sub folders within it.
Thanks in advance
Hi @jhalk123
Thank you for your attempts.
Based on your flow, here is how your flow goes:
1.Seems you would like to trigger when new file created in 'Clients' folder only;
2.Then, you copy this folder in 'Clients' folder again with a new name;
3.After that, you create another two folders at the same folder level as 'Clients'.
The step 2 may cause looping issue. Because when we copy file again in the 'Clients', the flow will go again forever.
Best regards,
Anna
Any help regarding this would be appreciated...running out of time now to get this sorted.
Thanks in advance!!
This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! Have you ever wondered how your fellow community members earn the different ranks available? What is the difference between an Advocate and a Helper, a Solution Sage and a Community Champion? In today's #TuesdayTip, we share the secrets and tips to help YOU keep your ranking growing--and why it's so important to our communities. What are community ranks? - Power Platform Community (microsoft.com) Get the details in this Knowledge Base article that shows you what ranks are, how they are achieved, and what they mean to you as you engage with other community members on a regular basis. Once you start your journey in the community, ranking up, you'll find the benefits. So get busy with those kudos, solutions, and more! We can't wait to see how you rank!That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we continue to get "Back to Basics."
After all the planning and preparing, the annual Microsoft Power Platform Conference is finally here! We are excited to see so many of our community in Las Vegas this week. To help make sure you don't miss any of the workshops, sessions, and events we have planned, make sure to check out this handy Community One-Sheet, and download the pdf today! Make sure to stop by the Community Lounge to meet @hugobernier, @EricArcher, @heaher_italent, and @AshleyFelts from our team!
Join us for the first-ever the Biz Apps Community User Group meeting live from the Power Platform Conference! This one hour user group meeting is all about discovering the value and benefits of User Groups! Discover how you can find a group in your local area or about specific topics where you can learn new skills and meet like-minded people as a user group member. Hear from User Group leaders about why they do what they do and what resources they receive to help them succeed as community ambassadors. If you have never attended a User Group meeting before, this will be a great introduction! We hope you are inspired to find a group that meets your unique interests! October 5th at 2:15 pm Pacific time If you're attending #MPPC23 in Las Vegas, join us in person! Find out more here: https://powerplatformconf.com/#!/session/Biz%20Apps%20Community%20User%20Group%20Meeting%20-%20Live%20from%20MPPC/6172 Not at MPPC23? Attend vvirtually by registering here: https://aka.ms/MPPCusergroupmeeting2023 If you can't attend this meeting live, don't worry! We will record this meeting and share it with the Community at powerusers.microsoft.com
We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com) All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com) Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com) That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."
Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show! Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before. We're casting a wider net with three captivating categories: Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine! Got That Special Spark? A Story That Demands to Be Heard? Your moment is now! Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp Deadline for submissions: Thursday, Sept 28th How It Works: Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp We'll contact you if you're selected. Get ready to be onstage! The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark. Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes. Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes. Event Details: Date and Time: Wed Oct 4th, 6:30-9:00PM Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA
The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members! The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza. The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups. Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings. The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community. One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals. With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.
User | Count |
---|---|
68 | |
35 | |
34 | |
34 | |
32 |
User | Count |
---|---|
79 | |
72 | |
68 | |
51 | |
51 |