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BBGG
Helper I
Helper I

combine email addresses by company and send single email for each company

I have a list of email addresses and their associated company name.  I want to combine all the emails for each company into a single string, then send an email to each company.  See image with sample list and desired output.

 

I think this would involve two nested "apply to each" actions but not sure how to put it together.

 

8 REPLIES 8
ManishSolanki
Super User
Super User

Hi @BBGG 

 

I have designed a sample flow for you to refer, in this flow I have used separate column for storing Company name but if you are taking Title field for company name then pls replace Company field with Title field:

ManishSolanki_0-1687490008880.png

 

1. Firstly, get the list items from SharePoint list using 'Get items' action:

ManishSolanki_1-1687490113233.png

 

2. Next, we will create an array of company names present in the SharePoint list using 'Select' action:

ManishSolanki_2-1687490211314.png

 

Note: If you are using Title field for company name then replace Company field with Title field:

 

3. Now, we will store the unique company names in an array variable using expression. In the expression, we will use 'Union' formula to get the unique values from the collection of company names:

ManishSolanki_4-1687490428038.png

Expression used to get unique values:

union(body('Select'),body('Select'))

 

4. Next, we will iterate on unique company names using 'Apply to each' action & store the value of each iterated item temporarily in 'Compose' action:

ManishSolanki_5-1687490590094.png

 

5. Continue inside 'Apply to each' action, add 'Filter array' to filter out the list items or records based on the company name from current iteration:

ManishSolanki_6-1687490835151.png

 

6. Next inside the same 'Apply to each' action, add 'Select' action to get only the company email address as a collection from the output of 'Filter array' action:

ManishSolanki_7-1687490980877.png

 

6. Finally, add 'Send an email' action to send email to company email address:

ManishSolanki_8-1687491183985.png

Expression used in this step:

join(union(body('Select_2'),body('Select_2')),';')

Pls add the text in email body as per your need.

 

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

 

Thanks

Thanks
Manish Solanki
View my blog
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Hi @ManishSolanki 

Something is off when we try to duplicate.  Specifically in steps 4-6.  It looks like when we do the "compose" action in step 4 the compose output is coming back as {"PSPL":""}  not simply PSPL .  As a result, step 5 (filter array) and step 6 (select 2 and email) are basically coming back as null.   See our output from Steps 4-6 below.

PA_combine-email-bycompany.png

ManishSolanki
Super User
Super User

Hi @BBGG 

 

I would request you to pls share the screenshots of the entire flow, that will better help in locating the issue.

 

Thanks

Thanks
Manish Solanki
View my blog
Linkedin

Thanks @ManishSolanki - See entire flow with callouts to all the objects.

PA_combine-email-bycompan2y.png

@ManishSolanki .  Image from previous post might be too small.  Here is the full flow in parts:  

 

PA_combine-email-bycompany_1.png

PA_combine-email-bycompany_2.png

PA_combine-email-bycompany_3.png

PA_combine-email-bycompany_4.png

ManishSolanki
Super User
Super User

Hi @BBGG 

 

Thanks for sharing the screenshots of the entire flow 🙂

There is a common issue in both 'Select' actions, the expression needs to be entered after enabling the action in 'text mode' but not directly in 'Key' box.

 

To enable text mode, you need to click on the button present on the extreme right side of the 'Map' property:

ManishSolanki_0-1689173460108.png

 

Next, enter the expression in the textbox:

ManishSolanki_1-1689173578631.png

 

Similarly, do the changes for 'Select 2' action and test the entire flow.

 

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

 

Thanks

Thanks
Manish Solanki
View my blog
Linkedin
akgravesen
New Member

Thanks for this discussion.  How would I go about adding an attachment to the email being sent?  It seems when I follow this structure and try to add an attachment it adds the attachment multiple times.

ManishSolanki
Super User
Super User

Hi @akgravesen 

 

Could you pls provide more details? If possible, pls share the screenshots of the flow in edit mode (mask sensitive info).

 

Thanks

Thanks
Manish Solanki
View my blog
Linkedin

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