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Regular Visitor

create event in employee calendar

Hello everyone,

I would like to build a holiday process in Flow.
Employees should add a new entry to a sharepoint list via Powerapp.

This is the trigger for Flow. There are already 3 approval stages in the flow and I would like now still that the planned vacation period is entered automatically into the calendar of the employee - of course only after the vacation was also approved.

Basically I have already managed to create an event. But only in my calendar. Even if I created a new entry in the sharepoint list as another user.

For the entry under the other user I was the approver.
It seems as if the execution of the flow would only work from one account at a time. Can you influence this somehow? Or how can I get that the calendar entry is not entered in my calendar?

Many thanks in advance! Best regards

 

3 REPLIES 3
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Community Support
Community Support

Re: create event in employee calendar

 

Hi @enestrix ,

 

MS Flow currently creates a connection based on a personal account, so you can't add events to other people's calendars in the Flow you create. This is a known limitation.

If you want to achieve your needs, I am afraid that all involved employees need to create a similar Flow. You can use Send a copy to share this flow to them, so they can easily create the same Flow.

https://flow.microsoft.com/en-us/blog/send-a-flow-as-a-copy/

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
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Regular Visitor

Re: create event in employee calendar

Thank you very much for your answer!

Okay, distributing the flow to all users or to a group should not be a problem. I only work with dynamic data from other sources.
But how could I make sure that if a user uses my PowerApp, only the flow sent by me to him is triggered?

In my mind, I am missing a reference created by employee entry in SP list via PowerApp -> to Copied Flow?
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Regular Visitor

Re: create event in employee calendar

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