Showing results for 
Search instead for 
Did you mean: 
Regular Visitor

data connection refresh excel with flow



I have an excel workbook saved in a document library on sharepoint. The excel file contains a table with data from a .txt file.


every day a new .txt file is emailed, and I have used flow to save the file in sharpoint.


I have the data connection set to refresh in the background, and refresh on opening.


so every day I open excel, allow the table to refresh, save and close.


i'd really like to have flow do this data refresh without opening excel... is this possible?

New Member

Any update here? as I am facing the same issue and the script doesn't refresh the file.

New Member

any update here? as I am facing the same issue and the script doesn't refresh the file's external connections.

New Member

Power Automate doesn't have a feature to allow you to refresh connections or open/close a document. I was also encountering the issue of the document not refreshing on "open" because it was locked by another user (due to using One Drive).

I needed my workflow to add rows to a spreadsheet, update the pivot tables, and then send an email with the results. Here is what I did to get around the pivot tables not updating.

In Excel:

1. Open the pivot table options and select "Refresh data on file open".



2. On the worksheet with your pivot table(s), create a table in a cell that has similar information as below (in the workflow we will update this table so it forces the system to re-open the document and refresh). Once the table is created, select the column and "Hide columns".


3. If you are using One Drive or a shared document like I did, when you have made all the changes you need, you will want to change the session to "viewing", and then close the document. 

*Any time you make changes manually in the document, make sure to "close" the session by changing it to "viewing" or else the workflow will not complete properly due to the doc being locked.


In Power Automate: I have my trigger set to a schedule at the end of the month but your trigger or schedule and parameters can be whatever you set them as. I'm going to show you the steps that are important to the spreadsheet.

*Workflow snapshot:



1. Add a row into a table > Select the file location and the table > Update all the fields from the SharePoint list (Value= outputs('Get_items')?['body/value'].

* I used this step to update the spreadsheet automatically with items added to a SharePoint list (so it can be extracted into a report monthly).


2. Delay 1: 10 minutes. This allows One Drive time to close and end the current session.


3. Update a row: Select the location of the file (this is the table we created and hid earlier).


4. Delay 2: 2 Minutes


5. Get file content (One Drive) > Select the file. I was limited to only being able to see my individual One Drive so make sure your excel workbook is saved in a location you can select in Power Automate.


6. Convert file (One Drive)> Select the file. 


7. Send an email > Attachment Name: (File Name= outputs('Convert_file') > Attachment Content: (Body= outputs('Convert_file'). It may be listed as "File content" in the Converted File section.










Multi Super User
Multi Super User

It will take a bit of set-up, but you can use a CSV Parser template & some Excel List rows/Update row/Create row actions for this:

There are also some Batch templates if you are dealing with a lot of data:

Frequent Visitor

Hey Guys , its my first post so don't be angry when my English isnt the best.

I am a newbe (working 6 months with Powerapps) and now i try to create a flow :

Flow is updating some cells and after updating the flow should copy the file an save this on a dynamic path .. 

I have the same issue, that the excel file has been opened to get the updated cells in the new file in the new sharepoint folder .. 


Now after 3 days i maybe found a workaround which could work, but its sad that the user have to pay extra..

After Updating the cells , i have to Open the filt with a Desktopflow, i built with this tutorial (link below)


After the Desktopflow is finished, which opens the data, refrehes it and save and closes xcel. I can save updated file to the new folder .. 

T he Bad Taste in this Story, The User have to book the Premium Flow License. In Germany it Costs 37,40 €/ per Month. Microsoft gives a 90 Days Trialversion .. I will test it and i hope  this Featuure will give me the Benefits i expect.


But maybe this Workaround can help some people 


Advocate I
Advocate I

Microsoft need to address this.  We should be able to refresh data connections within a flow script, than having to open the Workbook.  Sure you can set it to refresh on open, but sometimes end users don't have access to the raw data and also a pivot refresh is almost always needed for multiple objects.


Feels like o365 is one big beta test at the expense of the users.

Yes it feels like nothing is already finished.. 
My Solution is that i Adress the excel file  then i fill the cells with the new variables . Afteer that i adress the same File . After the second Adress i brought a Delay with 1 Minute .. After the Delay i adress it again. Then are all cells up to date and i can copy the file to a new Folder. 
Its sad that we live in 2023 and me as an User cant get the updated File after updating the cells in the step before. 

Regular Visitor

Seems to me that's this behavior where Microsoft does not support refresh... wish this could be changed eventually..


Troubleshoot Office Scripts running in Power Automate - Office Scripts | Microsoft Learn

Advocate II
Advocate II

I can't believe this is not a standard functionality. I found this idea submitted 3 years ago, can you please vote?

meanwhile, I got this working by setting up a PAD flow on a virtual machine and calling a PAD flow with a cloud flow, a huge pain in the neck, a premium license required.

Helpful resources


Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (3,041)