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Post Prodigy
Post Prodigy

flow unable to send email more than one assigned to people for a task assigned

Hi,

 

I have a flow setup on a SharePoint OOTB Task list (not a custom list) which lists tasks assigned to different users. The flow runs every monday and sends one email/consolidated email out to Assigned to user listing all tasks (not separate email for each task). Below is the list screenshot.

 

listscr.PNGThe flow screenshots are below with formulas n all, I have added them in the order.

 

flow1.PNGflow2.PNGflow3.PNGflow4.PNG

For some reason, let's say for a task Assigned TO (people picker) column has two users listed for example, User A; UserB then the email only goes out to USER A but not User B so basically second user in assigned to column gets ignored for sending email out, I believe it has to do something in my flow variable formulas, can someone please review my flow and help with a solution. I just want to make sure that all users listed in AssignedTo column get emails for task they are responsible of.

 

Thanks in advance.

3 REPLIES 3
Community Support
Community Support

Hi @dmistry ,

 

I am afraid I didn't understand the purpose of using first() function and Do until these actions.

Could you provide more explanation about Flow configuration and your needs?

I assume that you want to send only one email to the Assigned to user involved in the list every day. The email contains information about all the tasks in the list.

I did a test on my side to configure the Flow that can implement my guess. Please use it as a reference:

4.PNG5.PNG

Please take a try.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-bacao-msft  thanks for the solution, appreciate it.

 

Well I had taken the solution from one of the solution provided on community, the goal is to send one email to user listed in Assigned to column informing about all tasks he is responsible for, initially I only had one user listed in Assignedto column but now I have to list more than one user in Assigned to column.

 

So the situation created was, since first is used in expression, second user in assigned to column was not getting email prompt for the particular task but first user was getting it so basically it was ignoring second user. 

Hi @dmistry ,

 

I am wondering if the workaround I am currently offering is useful to you.

It seems that a screenshot does not display properly.

4.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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