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how to send excel table into mail using flow , without using attachment ?

Akashdeep_0-1633418486931.png

like this .

1 ACCEPTED SOLUTION

Accepted Solutions

We can read an Excel table, select the columns to display in the table, then use the Create Table action along with some table formatting to send an email like this:

2021-10-05_20-10-12.jpg

This is the sample Excel file:

ekarim2020_1-1633460940807.png

Here is a demo flow:

2021-10-05_20-06-51.jpg

 

2021-10-05_20-14-35.jpg

This is the table formatting style code. I have provided the code below which you can copy-and-paste into your flow.

2021-10-05_19-58-34.jpg

The send mail action:

2021-10-05_19-55-14.jpg

Here is the code you can copy-and-paste for the Compose Table Formatting Style action:

 

<style>
table {
  border: 1px solid #1C6EA4;
  background-color: #EEEEEE;
  width: 100%;
  text-align: left;
  border-collapse: collapse;
  table-layout: auto;
}
table td, table th {
  border: 1px solid #AAAAAA;
  padding: 10px;
}
table tbody td {
  font-size: 13px;
}
table thead {
  background: #1C6EA4;
  border-bottom: 2px solid #444444;
}
table thead th {
  font-size: 15px;
  font-weight: bold;
  text-align: left;
  color: #FFFFFF;
  border-left: 2px solid #D0E4F5;
}
table thead th:first-child {
  border-left: none;
}
</style>

 

And here is a more detailed view of the Send mail action:

2021-10-05_19-55-14.jpg

 

See also: Video: Power Automate flow HTML Table Formatting in Email | Flows & SharePoint by @RezaDorrani 

 

Hope this helps.


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
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View solution in original post

12 REPLIES 12

We can read an Excel table, select the columns to display in the table, then use the Create Table action along with some table formatting to send an email like this:

2021-10-05_20-10-12.jpg

This is the sample Excel file:

ekarim2020_1-1633460940807.png

Here is a demo flow:

2021-10-05_20-06-51.jpg

 

2021-10-05_20-14-35.jpg

This is the table formatting style code. I have provided the code below which you can copy-and-paste into your flow.

2021-10-05_19-58-34.jpg

The send mail action:

2021-10-05_19-55-14.jpg

Here is the code you can copy-and-paste for the Compose Table Formatting Style action:

 

<style>
table {
  border: 1px solid #1C6EA4;
  background-color: #EEEEEE;
  width: 100%;
  text-align: left;
  border-collapse: collapse;
  table-layout: auto;
}
table td, table th {
  border: 1px solid #AAAAAA;
  padding: 10px;
}
table tbody td {
  font-size: 13px;
}
table thead {
  background: #1C6EA4;
  border-bottom: 2px solid #444444;
}
table thead th {
  font-size: 15px;
  font-weight: bold;
  text-align: left;
  color: #FFFFFF;
  border-left: 2px solid #D0E4F5;
}
table thead th:first-child {
  border-left: none;
}
</style>

 

And here is a more detailed view of the Send mail action:

2021-10-05_19-55-14.jpg

 

See also: Video: Power Automate flow HTML Table Formatting in Email | Flows & SharePoint by @RezaDorrani 

 

Hope this helps.


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

@ekarim2020 Great answer thank you. 

Because the rows are read / copied as CSV data, all the data formatting is what you would see in Excel as "Genral" or "Text" format. My guess is that if you want a specific format to show you'd need it to look correct in Excel when the formatting view is set to General or Text before reading using list rows in table from Power Automate.

Have you found a way to read the data and Excel formatting using Power Automate?

A alternative to do this is make your date format on Excel as ISO 8601.

 

Then on list rows click 'show advanced options' and select ISO 8601 again. Isn't a perfect mode, but works.

 

I wanna try date format to bring date as mm/dd/yy only.

This is an excellent answer to the question; laid out very clearly too. May I add a further question (I couldn't find this answer online)?

How would one enhance this in order to filter the table rows that are sent in the email; for example, if I wanted to send only the rows relating to the East Region?

Thanks, Simon

Create a script on Excel Online to do this.

 

Select 'Automate' and 'Record Action'.

@ekarim2020  For same question, how to sent data as attachments.

Please see: How to export data in Power Automate to an Excel File (tachytelic.net)

 

"In this post I will show you how to export data from Power Automate, to an Excel file. This would seem to be a straightforward requirement, but until recently has required the use of apply to each loops which are slow and can potentially use many API actions." 

 


Ellis
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If I have answered your question, please mark the post as ☑️ Solved.
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My Blog Site

Kamran1
Regular Visitor

Hello @ekarim2020 

 

Many thanks for this, works perfectly. However, I have a few rows highlighted in my excel table. How can I send it the same way as highlighted over email?

 

Many thanks in advance.

This worked for me to figure out my own problem - now I cannot figure out how to format the date as a date instead of a number. Any help is appreciated.

Hi @bsprakermg ,

 

Try setting the DateTime Format to ISO 8601:

ekarim2020_0-1693949009382.png

 


Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site

 

Thank you! Now - is there any way to only show yyyy-mm-dd, rather than with the time?

Hi @bsprakermg ,

 

You can use the formatDateTime function to format the dates:

 

Snag_a49d6c1.png

 

Snag_a4a2399.png

Here is the sample runtime output:

ekarim2020_0-1694032201966.png

 


Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site

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