cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Akashdeep
Helper II
Helper II

how to send excel table into mail using flow , without using attachment ?

Akashdeep_0-1633418486931.png

like this .

1 ACCEPTED SOLUTION

Accepted Solutions
ekarim2020
Super User
Super User

We can read an Excel table, select the columns to display in the table, then use the Create Table action along with some table formatting to send an email like this:

2021-10-05_20-10-12.jpg

This is the sample Excel file:

ekarim2020_1-1633460940807.png

Here is a demo flow:

2021-10-05_20-06-51.jpg

 

2021-10-05_20-14-35.jpg

This is the table formatting style code. I have provided the code below which you can copy-and-paste into your flow.

2021-10-05_19-58-34.jpg

The send mail action:

2021-10-05_19-55-14.jpg

Here is the code you can copy-and-paste for the Compose Table Formatting Style action:

 

<style>
table {
  border: 1px solid #1C6EA4;
  background-color: #EEEEEE;
  width: 100%;
  text-align: left;
  border-collapse: collapse;
  table-layout: auto;
}
table td, table th {
  border: 1px solid #AAAAAA;
  padding: 10px;
}
table tbody td {
  font-size: 13px;
}
table thead {
  background: #1C6EA4;
  border-bottom: 2px solid #444444;
}
table thead th {
  font-size: 15px;
  font-weight: bold;
  text-align: left;
  color: #FFFFFF;
  border-left: 2px solid #D0E4F5;
}
table thead th:first-child {
  border-left: none;
}
</style>

 

And here is a more detailed view of the Send mail action:

2021-10-05_19-55-14.jpg

 

See also: Video: Power Automate flow HTML Table Formatting in Email | Flows & SharePoint by @RezaDorrani 

 

Hope this helps.


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

View solution in original post

12 REPLIES 12
ekarim2020
Super User
Super User

We can read an Excel table, select the columns to display in the table, then use the Create Table action along with some table formatting to send an email like this:

2021-10-05_20-10-12.jpg

This is the sample Excel file:

ekarim2020_1-1633460940807.png

Here is a demo flow:

2021-10-05_20-06-51.jpg

 

2021-10-05_20-14-35.jpg

This is the table formatting style code. I have provided the code below which you can copy-and-paste into your flow.

2021-10-05_19-58-34.jpg

The send mail action:

2021-10-05_19-55-14.jpg

Here is the code you can copy-and-paste for the Compose Table Formatting Style action:

 

<style>
table {
  border: 1px solid #1C6EA4;
  background-color: #EEEEEE;
  width: 100%;
  text-align: left;
  border-collapse: collapse;
  table-layout: auto;
}
table td, table th {
  border: 1px solid #AAAAAA;
  padding: 10px;
}
table tbody td {
  font-size: 13px;
}
table thead {
  background: #1C6EA4;
  border-bottom: 2px solid #444444;
}
table thead th {
  font-size: 15px;
  font-weight: bold;
  text-align: left;
  color: #FFFFFF;
  border-left: 2px solid #D0E4F5;
}
table thead th:first-child {
  border-left: none;
}
</style>

 

And here is a more detailed view of the Send mail action:

2021-10-05_19-55-14.jpg

 

See also: Video: Power Automate flow HTML Table Formatting in Email | Flows & SharePoint by @RezaDorrani 

 

Hope this helps.


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

@ekarim2020 Great answer thank you. 

Because the rows are read / copied as CSV data, all the data formatting is what you would see in Excel as "Genral" or "Text" format. My guess is that if you want a specific format to show you'd need it to look correct in Excel when the formatting view is set to General or Text before reading using list rows in table from Power Automate.

Have you found a way to read the data and Excel formatting using Power Automate?

A alternative to do this is make your date format on Excel as ISO 8601.

 

Then on list rows click 'show advanced options' and select ISO 8601 again. Isn't a perfect mode, but works.

 

I wanna try date format to bring date as mm/dd/yy only.

This is an excellent answer to the question; laid out very clearly too. May I add a further question (I couldn't find this answer online)?

How would one enhance this in order to filter the table rows that are sent in the email; for example, if I wanted to send only the rows relating to the East Region?

Thanks, Simon

Create a script on Excel Online to do this.

 

Select 'Automate' and 'Record Action'.

Yallaling
Helper III
Helper III

@ekarim2020  For same question, how to sent data as attachments.

Please see: How to export data in Power Automate to an Excel File (tachytelic.net)

 

"In this post I will show you how to export data from Power Automate, to an Excel file. This would seem to be a straightforward requirement, but until recently has required the use of apply to each loops which are slow and can potentially use many API actions." 

 


Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site

Kamran1
Regular Visitor

Hello @ekarim2020 

 

Many thanks for this, works perfectly. However, I have a few rows highlighted in my excel table. How can I send it the same way as highlighted over email?

 

Many thanks in advance.

This worked for me to figure out my own problem - now I cannot figure out how to format the date as a date instead of a number. Any help is appreciated.

Hi @bsprakermg ,

 

Try setting the DateTime Format to ISO 8601:

ekarim2020_0-1693949009382.png

 


Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site

 

Thank you! Now - is there any way to only show yyyy-mm-dd, rather than with the time?

Hi @bsprakermg ,

 

You can use the formatDateTime function to format the dates:

 

Snag_a49d6c1.png

 

Snag_a4a2399.png

Here is the sample runtime output:

ekarim2020_0-1694032201966.png

 


Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,972)