cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
gazzo1967
Impactful Individual
Impactful Individual

populate word template without using the new PREMIUM connector

Hi all

Can some one help with populating a word template with out using the new premium connector?

 

Gary

 

1 ACCEPTED SOLUTION

Accepted Solutions
Pstork1
Most Valuable Professional
Most Valuable Professional

Let me clarify a bit.  

 

If you use a Premium feature in a Flow it depends on how the Flow is used whether all users need to have the premium license or not.  In the case of a Flow that is started from a PowerApp, then the Flow runs in the context of the user who is running the PowerApp.  That user will need to have a Premium license. But that doesn't mean you need to upgrade all your users to a premium license.  Only the users who use the app will need the Premium license. But any user who uses a PowerApp that starts a Flow that uses a Premium feature will need a Premium license.  Users who don't use the App, ie for whom the app has not been shared, will not need a Premium license.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

View solution in original post

28 REPLIES 28
Pstork1
Most Valuable Professional
Most Valuable Professional

Unfortunately, that functionality requries the use of WordOnline and Microsoft has decided that is a premium features.  I am not aware of any way to populate a word template without using a premium feature.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
v-alzhan-msft
Community Support
Community Support

Hi @gazzo1967 ,

 

The action "Populate a Microsoft Word template" is a PREMIUM action and there is no any other action in microsoft could populate word template.

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-alzhan-msft 

is or isnt?

And if i upgrade my licience to include this does it mean all users in my organisation need to be upgraded?

And if i use it in a power app does that mean all users have to have a premium Powerapp licience?

 

Gary

Hi @gazzo1967 ,

 

The action "Populate a Microsoft Word template" is a PREMIUM action and there is no any other action in microsoft could populate word template.

 

And yes, if you upgrade your licience to include this , all users in your organisation need to be upgraded,

if you use it in a power app, all users have to have a premium Powerapp licience.

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-alzhan-msft 

Thank you for the response.

So for clarity.

Using the connector triggered by a Power app means that everyone has to have a premium licience.

If i trigger the connector through sharepoint and not powerapps does that mean veryone still needs a premium powerapp licience?

 

Also if i upgrade my flow licience i can use the connector in my flows but everyone else would need to have the upgraded flow licience too?

 

GAry

 

Pstork1
Most Valuable Professional
Most Valuable Professional

Let me clarify a bit.  

 

If you use a Premium feature in a Flow it depends on how the Flow is used whether all users need to have the premium license or not.  In the case of a Flow that is started from a PowerApp, then the Flow runs in the context of the user who is running the PowerApp.  That user will need to have a Premium license. But that doesn't mean you need to upgrade all your users to a premium license.  Only the users who use the app will need the Premium license. But any user who uses a PowerApp that starts a Flow that uses a Premium feature will need a Premium license.  Users who don't use the App, ie for whom the app has not been shared, will not need a Premium license.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
gazzo1967
Impactful Individual
Impactful Individual

@Pstork1 

Thank you for the response.

Unfortunately most of my organisation (1300 approx) would need to use it which now makes it unaffordable.

i was hoping that a small number of us would have the upgrade (the ones who build the flows) and the rest would use them.. 
its unfortunate its a good connector/trigger but as per usual MS has priced it out of the reach of organisation (public/government).

It would have been useful if it was done on the developer account.

Ah well having to look at another solution to do a workarund using html

 

Again Thank you

Hm...

  1. There are DEFINITELY ways around the Word Premium connectors
    1. Requires Sharepoint
    2. Add .docx file to Sharepoint content types
    3. Add every field in the .docx as a column in the Sharepoint list
    4. Etc.
  2. There are also some low cost options for Flows 
    1. Rather than trigger FROM PowerApps, why not just trigger "When a record is created" in Sharepoint?
    2. Then the Flow runs under a single person's context

Am I mistaken here @Pstork1?

 

Pstork1
Most Valuable Professional
Most Valuable Professional

@ericonline 

 

1) Adding the fields as metadata and then using them as document properties might be possible.   But I'm not sure it will populate correctly in an automated system, because it usually populates when you open the Doc in the client and that would bring us back to the Word online connector again.

 

2) Doing it with a trigger on the List item or document that starts a Flow might also work, at least technically.  The issue is whether it violates the spirit of the licensing. You could still have a problem when true up time comes for the enterprise agreement since its clearly designed to go around the licensing restrictions.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Hi @Pstork1 

 

1. I have old Flows (pre-Premium Word Connector) running that take items from a Sharepoint list and convert to PDF using this method. Maybe I'll post the How-to here.

  - There are limitations (each field in the .docx MUST have a corresponding column in the Document Library)

  - Doesn't work well for variable numbers of items (1 or many images, etc.)

2. I don't think using a Sharepoint list item trigger is against any spirit of licensing. I certainly don't agree with your assertion that its "clearly designed to go around the licensing restrictions". 

  - Its simple and straightforward

  - Its not a hack

  - Its logical

  - Once you exceed thresholds, you're charged accordingly

  - Etc.

If I was suggesting some wild thing that edits a swagger file or in another way obviously skirts licensing thats one thing. If i'm using simple logic to create a solution, thats quite another.

If you have some licensing docs I can review to understand your point of view better, I'd like to see them.

Good discussion!

 

Pstork1
Most Valuable Professional
Most Valuable Professional

1) The How-To would be appreciated.  I would like to play with this a bit more myself since its a common request.

 

2) My point was its clearly designed to provide a way to create PDFs for any individual who adds an item to the list without requireing a license for the premium connector.  When asked about whether premium licensing is required the use case Microsoft normally quotes is that if a user gains an advantage from the connector then they need to be licensed, whether they invoke the connector directly or not.  I'm not saying what you are doing is a hack.  I'm saying its designed to provide a service to users that normally requires a license, without requiring a license.  MS might let it slide.  They also might not.  It would depend a lot on the auditing at the true up.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

@ericonline 

The way that i did it was to produce a html template with assigned variables {fieldname}

the utilised intialising an Array and using a replace expression

replace(body('Get_file_content'),'{TraineeRollNumber}',body('Get_item')['Title'])
Created a file in one drive
coverted then created a sharepoint file
thats a short version 😛
works a dream 🙂

@gazzo1967, that's what I do as well. But I am having a hard time to create stuff like headers and footers in the html file. Did you find a way to get this done?

Hi @gazzo1967 I was wondering if you could please share how the flow was created. I am currently looking for a solution to create a word template without using the new Premium connector. Thank you in advance! 🙂

gazzo1967
Impactful Individual
Impactful Individual

@vsolanon 
The reason behind my original ost was that the 'populate word doc' connector is a very simple way to produce PDFs (which was my goal)>
but i found a different way to do this utilising a HTML template instead. This is alot more work and time intensive but achieves my solution.
Gary

@gazzo1967 

This may be of interest, saves all the hard-work building the HTML and you can update the doc at anytime: Populate a Word or PDF Document using Power Automate 

HTH

Jay

You could use Power Automate per Flow licensing which would only cost $100/mo. for the flow.  I would be careful around using Premium connectors without a license.  You could run into multiplexing issues with the licensing.  If Flow is triggered by any upstream user action, that user would need to be licensed.  i.e. The user writes a record to a SharePoint List and the List update triggers the Flow.  The cheapest Power Automate and Apps licensing for Enterprise level solutions is the Per Flow licensing for Power Automate.

This is also a paid solution.  A quick read of the original post already states that this won't work.
This appears to be a common tidbit of info left out when discussing the mentioned product.
Walking a fine line between helping the community & advertising your product... just sayin

Hey@FraserM 

Where does it state that this wouldn't work? The Encodian connector isn't premium, its standard... we also provide a 'Free' SKU containing no functional limitations but limited throughput.

I understand your point ref the fine line; but would you rather be aware of your options or not?

This thread includes miss-leading statements such as 'there is no any other action in Microsoft could populate word template.'... but this can be done with Encodian connector.

Cheers J

Helpful resources

Announcements

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,259)