cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Qwertworks
New Member

save email as pdf

Let us save an email as PDF document when using outlook.com or 365.

 

For example I would like to set up a flow that lets me archive all emails that come are put into a certain folder as PDFs to my OneDrive. From what I see this does not seem to be possible as of right now.

1 ACCEPTED SOLUTION

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @Qwertworks,

 

Do you want to save the incoming emails as PDF documents into your OneDrive folder?

 

I have made a test on my side and please take a try with the following workaround:

  • Add a "When a new email arrives" trigger.
  • Add a "Export email" action, Message Id field set to Message Id dynamic content of the trigger.
  • Add a "Create file" action of OneDrive connector, specify Folder Path, File Name field set to Received Time dynamic content.eml, File Content field set to output of "Export email" action.
  • Add a "Convert file" action, File field set to Id dynamic content of the "Create file" action, Target type set to PDF.
  • Add a "Create file 2" action, specify Folder Path, File Name field set to Received Time dynamic content.pdf, File Content field set to File content dynamic content of the "Convert file" action.
  • Add a "Delete file" action, File field set to Id dynamic content of the "Create file" action.

Image reference:19.JPG

 

20.JPG

The flow works successfully as below:21.JPG

 

22.JPG

 

 

The PDF file opens well as below:23.JPG

 

 

More details about creating a email message (.eml or .msg) file, please check the following article:

https://flow.microsoft.com/en-us/blog/outlook-connector-more/

 

 

Best regards,

kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

36 REPLIES 36
v-xida-msft
Community Support
Community Support

Hi @Qwertworks,

 

Do you want to save the incoming emails as PDF documents into your OneDrive folder?

 

I have made a test on my side and please take a try with the following workaround:

  • Add a "When a new email arrives" trigger.
  • Add a "Export email" action, Message Id field set to Message Id dynamic content of the trigger.
  • Add a "Create file" action of OneDrive connector, specify Folder Path, File Name field set to Received Time dynamic content.eml, File Content field set to output of "Export email" action.
  • Add a "Convert file" action, File field set to Id dynamic content of the "Create file" action, Target type set to PDF.
  • Add a "Create file 2" action, specify Folder Path, File Name field set to Received Time dynamic content.pdf, File Content field set to File content dynamic content of the "Convert file" action.
  • Add a "Delete file" action, File field set to Id dynamic content of the "Create file" action.

Image reference:19.JPG

 

20.JPG

The flow works successfully as below:21.JPG

 

22.JPG

 

 

The PDF file opens well as below:23.JPG

 

 

More details about creating a email message (.eml or .msg) file, please check the following article:

https://flow.microsoft.com/en-us/blog/outlook-connector-more/

 

 

Best regards,

kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

I've got this working except the last step. Instead of deleting the .eml file, it deletes the .pdf file and retains the .eml.

Any thoughts?

When you select the Id for the file to delete in the last step, it needs to be from the original Create file step in the Flow (which creates the .eml file) NOT the Create file 2 step (which creates the .pdf file). When you create the Delete file step, the dynamic content starts with Create file 2 since that was the most recent step:

List of dynamic content from Create file 2 stepList of dynamic content from Create file 2 step

 

But if you scroll down further, you should be able to select the file ID from the original Create file step and delete that file instead.

Dynamic content from the original Create file stepDynamic content from the original Create file step

 

 

 

 

 

 

 

 

I get this to work perfectly when testing it with messages already in Office356, but it will not run automatically when I send a test message to the inbox. I do have the flow set to "When New Email Arrives" and the inbox. 

 

Any ideas?

Dorul
Responsive Resident
Responsive Resident

Hi @v-xida-msft

Works great, flow succeeded but it doesnt delete the .eml file at last step.

Any idea why? I also tried to insert the ID from pdf file, which works but with the ID from step Create file, it doesnt delete the saved mail.

Thank you

 

EDIT: actually it works, but only if someone else is sending the emails to me. I was testing sending mails to myself, in that case it doesnt delete the .eml files





Did I answer your question? Mark my post as a solution!

Proud to be a Flownaut!





Hello,

 

I was able to get the flow to work and have the files delete as they should. I ran into an issue when trying emails like those from Uber or Lyft. The images are not being converted in the PDF. Any idea of what can be done?

 

ThanksOutlook-PDF-Flow.png

 

I’m having exactly the same issue, embedded graphics aren’t being saved. I tried sending an email from outlook mobile on iOS with a single photo embedded, got only a little red x in the PDF file. Anyone fine a solution?

I opened a ticket with Microsoft and was told that the Flow is working as expected and that the images aren't supported at this time. 

teqs
Kudo Commander
Kudo Commander


@MWISE wrote:

I opened a ticket with Microsoft and was told that the Flow is working as expected and that the images aren't supported at this time. 


I am not sure if this answer of MS makes sense. If embedded images and HTML is not included in the email export, then it is no full email export. Everything in the email, has to be in the email pdf export of course. I tried to export some HTML Emails with this method and after converting HTML elements and images are missing. Nowadays many emails use HTML and embedded image.

 

I will open a new flow idea to get a connector which can handle Emails to PDF Exports.

teqs
Kudo Commander
Kudo Commander


@teqs wrote:

 

I will open a new flow idea to get a connector which can handle Emails to PDF Exports.

Here it is:

Export Mail to PDF format or convert .eml file to PDF including embedded images and HTML visualizati...

My converted email is cutoff. Anyone else experience this?

Cutoff Email.jpg

 

It seems that the actual buit-in "convert file" node is not capable of rendering an Email correctly and then export it to PDF.

 

Of course, this is not very simple, because the "convert file" connector needs some good and intelligent renderer. To render a email like a Email program and show most important peaces of the header.

Also convert file lacks some options, like "load embedded images", "page size", etc.

 

I updated the flow idea with some details:

https://powerusers.microsoft.com/t5/Flow-Ideas/Export-Email-to-PDF-format-or-convert-eml-file-to-PDF...

 

Zack9lawson
New Member

You can save Emails as PDF format. You need to  Softaken EML to PDF Converter is definitely a good choice that allows you to migrate multiple files at a time without any loss of data and efforts of the users. The converter is the ideal and excellent solution  with its innovation features and wide compatibility.

Thanks, great post!  I want to do this exact same thing except in a SharePoint Online library.  Can this be done?  I'm getting a 'bad request' error at the conversion step.  Any help would be appreciated.

 

{
"status": 400,
  "message": "The file id '%252fPNC%252fReport%2bFrom%2bEmployer_%2bscott%2bsmith.eml' is not valid.",
  "source": "api.connectorp.svc.ms"
}
 
convert error.JPG
 

 

 

This is great!  Is it possible to only create the pdf using the Body of the email.  I don't require the header. Thx!

Did you ever get this fixed?  I have the email populating with two columns, and the cells wrap in Outlook, but not when exporting to PDF.  It centers everything and pushes words off the left and right side of the page.

I've written a blog post to which shows how to actually include the embedded images on the PDF with PowerAutomate using API conversion service from ConvertAPI. If you have resources & skillset, you can write your own conversion service in Azure which can then be called in PowerAutomate, have provided insights on the blog post. Find below the link to the blog post:

https://ashiqf.com/2020/06/19/convert-outlook-email-with-embedded-images-to-pdf-using-powerautomate/

Hope this helps someone.

@ashiqf :
Thank you. I would love to do this with existing original MS Flow Actions, but as we know, they are to limited. I hope MS will bring a solution by itself in the feature.

 

Nevertheless, a very nice Blogpost from you! Do you have a rough estimation, how many "average sized emails with an image" you can convert with a free 1500 seconds plan? How many seconds you consumed for one PDF?

And do they have some possible options, for example to set higher or lower compression? 

 

There are two possibilities to have images in an Email. The image can be embedded directly. Or the image can be a link to a image hosted outside. Do you know if the service handles both situations fine?
HTML is rendered fine?

 

Thanks a lot!

 

I have the exact flow and am getting "Conversion of this file to PDF is not Supported"

Helpful resources

Announcements

Power Platform Connections Ep 14 | J. Panchal | Thursday, 18 May 2023

Episode Fourteen of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft PM Jocelyn Panchal, alongside the latest news, videos, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.      Show schedule in this episode:  00:00 Cold Open 00:32 Show Intro 01:10 Jocelyn Panchal Interview 24:10 Blogs & Articles 29:50 Outro & Bloopers  Check out the blogs and articles featured in this week’s episode:   https://www.nathalieleenders.com/Blog/index.php/;focus=STRATP_com_cm4all_wdn_Flatpress_42136159&path=?x=entry:entry230511-101930#C_STRATP_com_cm4all_wdn_Flatpress_42136159__-anchor  @NathLeenders https://www.keithatherton.com/posts/2023-05-12-msbuild2023-cloud-skills-challenge/  @MrKeithAtherton https://elliskarim.com/2023/05/13/how-to-find-files-in-onedrive-that-match-a-naming-pattern/  @MrCaptainKarim https://www.linkedin.com/pulse/my-fond-memories-scottish-summit-2022-pranav-khurana/ @pranavkhuranauk https://www.linkedin.com/feed/update/urn:li:activity:7061777660745560064/?updateEntityUrn=urn%3Ali%3Afs_feedUpdate%3A%28V2%2Curn%3Ali%3Aactivity%3A7061777660745560064%29  @thevictordantas  Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiered live on our YouTube at 12pm PST on Thursday 18th May 2023.  Video series available at Power Platform Community YouTube channel.  Upcoming events:  Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.   

May 2023 Community Newsletter and Upcoming Events

Welcome to our May 2023 Community Newsletter, where we'll be highlighting the latest news, releases, upcoming events, and the great work of our members inside the Biz Apps communities. If you're new to this LinkedIn group, be sure to subscribe here in the News & Announcements to stay up to date with the latest news from our ever-growing membership network who "changed the way they thought about code".         LATEST NEWS "Mondays at Microsoft" LIVE on LinkedIn - 8am PST - Monday 15th May  - Grab your Monday morning coffee and come join Principal Program Managers Heather Cook and Karuana Gatimu for the premiere episode of "Mondays at Microsoft"! This show will kick off the launch of the new Microsoft Community LinkedIn channel and cover a whole host of hot topics from across the #PowerPlatform, #ModernWork, #Dynamics365, #AI, and everything in-between. Just click the image below to register and come join the team LIVE on Monday 15th May 2023 at 8am PST. Hope to see you there!     Executive Keynote | Microsoft Customer Success Day CVP for Business Applications & Platform, Charles Lamanna, shares the latest #BusinessApplications product enhancements and updates to help customers achieve their business outcomes.         S01E13 Power Platform Connections - 12pm PST - Thursday 11th May Episode Thirteen of Power Platform Connections sees Hugo Bernier take a deep dive into the mind of co-host David Warner II, alongside the reviewing the great work of Dennis Goedegebuure, Keith Atherton, Michael Megel, Cat Schneider, and more. Click below to subscribe and get notified, with David and Hugo LIVE in the YouTube chat from 12pm PST. And use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.         UPCOMING EVENTS   European Power Platform Conference - early bird ticket sale ends! The European Power Platform Conference early bird ticket sale ends on Friday 12th May 2023! #EPPC23 brings together the Microsoft Power Platform Communities for three days of unrivaled days in-person learning, connections and inspiration, featuring three inspirational keynotes, six expert full-day tutorials, and over eighty-five specialist sessions, with guest speakers including April Dunnam, Dona Sarkar, Ilya Fainberg, Janet Robb, Daniel Laskewitz, Rui Santos, Jens Christian Schrøder, Marco Rocca, and many more. Deep dive into the latest product advancements as you hear from some of the brightest minds in the #PowerApps space. Click here to book your ticket today and save!      DynamicMinds Conference - Slovenia - 22-24th May 2023 It's not long now until the DynamicsMinds Conference, which takes place in Slovenia on 22nd - 24th May, 2023 - where brilliant minds meet, mingle & share! This great Power Platform and Dynamics 365 Conference features a whole host of amazing speakers, including the likes of Georg Glantschnig, Dona Sarkar, Tommy Skaue, Monique Hayward, Aleksandar Totovic, Rachel Profitt, Aurélien CLERE, Ana Inés Urrutia de Souza, Luca Pellegrini, Bostjan Golob, Shannon Mullins, Elena Baeva, Ivan Ficko, Guro Faller, Vivian Voss, Andrew Bibby, Tricia Sinclair, Roger Gilchrist, Sara Lagerquist, Steve Mordue, and many more. Click here: DynamicsMinds Conference for more info on what is sure an amazing community conference covering all aspects of Power Platform and beyond.    Days of Knowledge Conference in Denmark - 1-2nd June 2023 Check out 'Days of Knowledge', a Directions 4 Partners conference on 1st-2nd June in Odense, Denmark, which focuses on educating employees, sharing knowledge and upgrading Business Central professionals. This fantastic two-day conference offers a combination of training sessions and workshops - all with Business Central and related products as the main topic. There's a great list of industry experts sharing their knowledge, including Iona V., Bert Verbeek, Liza Juhlin, Douglas Romão, Carolina Edvinsson, Kim Dalsgaard Christensen, Inga Sartauskaite, Peik Bech-Andersen, Shannon Mullins, James Crowter, Mona Borksted Nielsen, Renato Fajdiga, Vivian Voss, Sven Noomen, Paulien Buskens, Andri Már Helgason, Kayleen Hannigan, Freddy Kristiansen, Signe Agerbo, Luc van Vugt, and many more. If you want to meet industry experts, gain an advantage in the SMB-market, and acquire new knowledge about Microsoft Dynamics Business Central, click here Days of Knowledge Conference in Denmark to buy your ticket today!   COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users: @WarrenBelz, @LaurensM  @BCBuizer  Community Users:  @Amik@ @mmollet, @Cr1t    Power Automate:  Super Users: @Expiscornovus , @grantjenkins, @abm  Community Users: @Nived_Nambiar, @ManishSolanki    Power Virtual Agents:  Super Users: @Pstork1, @Expiscornovus  Community Users: @JoseA, @fernandosilva, @angerfire1213    Power Pages: Super Users: @ragavanrajan  Community Users: @Fubar, @Madhankumar_L,@gospa  LATEST COMMUNITY BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps , Power Automate, Power Virtual Agents, Power Pages 

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.  Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik  Heartholme     AaronKnox  okeks      Matren  David_MA     Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma   drrickryp   GuidoPreite   metsshan    If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (2,187)