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Helper II
Helper II

triggering mail from sharepoint

Hello, I would like your help with the following flow: 1.- manual trigger by entering id 2.- search in a sharepoint list by id and get an email from another column 3.- send a pre-formatted email to the email obtained from the list my list has a little more than a thousand lines of id, but I think it's only looking in the first 100

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Community Support
Community Support

Re: triggering mail from sharepoint

Hi @jgarciac ,

 

Please check my screenshot for the Filter Query as below:

1.png

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

6 REPLIES 6
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Super User
Super User

Re: triggering mail from sharepoint

Hi @jgarciac ,

What action are you using for filtering in step "2 searches in a SharePoint list by id "? If you are using "Get Items" Action and using Filter Query, check the following properties:
- Top Count
-Limit Columns by View
Make sure you select the view in "Limit Columns by View" that has all items.

 

SPLIST.PNG

 

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Dual Super User
Dual Super User

Re: triggering mail from sharepoint

Hi
You are experiencing a limitation of only 100 items returned when executing SP Get Items action block, right?
If so, as DeepakS explains, set Top Count input to a higher value

https://powerusers.microsoft.com/t5/General-Power-Automate/Flow-Get-Items-returns-only-100-entries-w...

Hope this helps


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Community Support
Community Support

Re: triggering mail from sharepoint

Hi @jgarciac ,

 

Microsoft flow 'Get Items" action support to returns 100 items when "Top Count" box is left blank currently.

If you want the "Get items" action would return all items when the "Top Count" field is left blank, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

In addition,if you would like to set the "Top Count" like "9999999",there is a 5000 items limit of sharepoint items, so the "Get items" action would return "Top Count" 5000 items currently,I afraid that there is no way to achieve your needs in Microsoft Flow currently.

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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Helper II
Helper II

Re: triggering mail from sharepoint

I had thought so, but it sends me 100 emails (one for each ID) and not one that is the one I'm looking for

 

 image.pngimage.png

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Dual Super User
Dual Super User

Re: triggering mail from sharepoint

Hi
Try to set 'Primeros puestos' input of 'Get items' card to 5000.
The default value applying for 'Get items' is 100 items as output.
I would suggest also to apply filter array output as the input of the 'Apply to each'... instead of applying 'Get items' output.
Hope this helps


Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



Highlighted
Community Support
Community Support

Re: triggering mail from sharepoint

Hi @jgarciac ,

 

Please check my screenshot for the Filter Query as below:

1.png

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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