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ThyranWright
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update SharePoint column without triggering content approval

I am having a issue 

I have a Days Left to Approval column calculating the number of days left from today until the review date 

for these days left numbers to decrease daily i need to run a flow on the library to update a column i created called current date 

The OOTB Date column with today's date enabled works only as long as a file is modified

If files are not modified in the library for several days these days left done decrease as expected hence the need to run a flow to update this column with the UTCNow() expression for my time zone

Have this all working and email notification reminders sent to the authors and reviewers at 0, 7, 14 & 30 day triggers

Issue is when i enable the OOTB content approval on the library and run the flow daily to update the current date this triggers the content approval status to thinking the file itself has been modified instead of its properties only and changes all the documents content approval statuses back to pending. 

I have the automation support team looking into how we can circumnavigate this issue but after 48 hours multiple emails and a 2 hour remote session I am loosing faith that they may have a solution. 

In my head i am thinking I may need to move the days left columns and notifications to separate library where the flows run and have content approval on a library for only authors and reviewers to view and edit files then building flows on that when an item is approved copy to the public facing library.

I wander if its even possible to update SharePoint column without triggering content approval

3 REPLIES 3
Anonymous
Not applicable

Hello @ThyranWright 

 

You could have a Due Date field which states '20/03/2020' then have a flow that runs daily which has a condition saying Due Date (20/03/2020) equal to utcNow() (12/03/2020) then if TRUE send email and if FALSE nothing.

 

That would work for 0 day reminders but you can add to the FALSE branch more conditions with Due Date equal to Adddays(utcNow(),7) which if TRUE will provide a reminder 7 days in advance then if FALSE you can add similar actions with 14 and 30.

 

Hope this helps.

 

Bradley

Hi @Anonymous 

 

The issue is not with the flow review date notifications as indicated this is working

 

I already have a Review Date column (Due Date) 

 

I cant statically assign a review date to my flow as the review dates are different for every file in the library. I need to fetch this from the file properties which is working

 

I then have a column which calculates the number of days left to the Review Date based on the number of days left to from current date to the review date

 

I have a column showing the number of days left based on this caclulation 

 

However a column with today's date does not work in a SharePoint library unless the files are modified some of the files are not modified on a daily basis and therefore the days left wont be accurate unless i run a flow daily to update the todays date with the current date so the days left caculations can be accurate on a daily basis 

 

All this is working 

 

The issue as described above is that when I enable content approval on the library the flow that updates the todays date column is triggering the content approval status into thinking that the files have been modified and puts all the files in the libraries content approval status to pending 

 

What I want to know is if there is a way to update column properties with a flow without it triggering a file has been modified in the content approval workflow. 

 

The client wants to see the column in the library with the number of days left and the only way to update this accurately is to run a flow to update the current date with a flow to show the current date in the column 

 

I need to do this without triggering a content approval workflow. 

 

Hope this makes sense now and appreciate any support that i can get to resolving this issue. 

 

Anonymous
Not applicable

@Anonymous 

I need 7 days 14 days and 30 days reminders to send before the due date. I have the due dates in excel on one drive. how can I do that? please help.

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