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AVH
Advocate I
Advocate I

Saving Powerapps form as PDF or directly printing it

Hi, 

 

I have read several post about this topic from one or two years ago. I was wondering if this feature has already been taken into account? 

 

Best regards, 

AVH

2 ACCEPTED SOLUTIONS

Accepted Solutions
mdevaney
Super User
Super User

@AVH 
Saving a Power Apps form as a PDF is something you can easily make but it is not an out-of-the-box feature.  To do this, you'll have to create a new form, then make Word document fillable fields, and finally populate the Word document & convert it to PDF using Power Automate.  There are too many steps to write in a single post so I've posted instructions on my blog.  Its pretty straight-forward so check it out any let me know if you have any questions:


Easiest Way To Generate A PDF In Power Apps - Matthew Devaney
https://www.matthewdevaney.com/easiest-way-to-generate-a-pdf-in-power-apps-no-html/


Sample Screenshots


Power Apps Form

mdevaney_0-1655822178384.jpeg



PDF Form

mdevaney_1-1655822190779.jpeg

 

View solution in original post

6 REPLIES 6
v-monli-msft
Community Support
Community Support

Hi @AVH,

 

No, this is still not available so far. I have found below 2 ideas submitted and the status is still under review.

https://powerusers.microsoft.com/t5/PowerApps-Ideas/Print-amp-PDF/idi-p/60736

https://powerusers.microsoft.com/t5/PowerApps-Ideas/Export-Form-to-PDF/idi-p/1375

 

Regards,

Mona

Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
mbrocchi1
Advocate II
Advocate II

Anonymous
Not applicable

Thanks for helpful YouTube video, @mbrocchi1!

 

@Anonymous

ccampora
Employee
Employee

Thanks @mbrocchi1  for the Video.

I did all the steps Chino Shows in the Video and I can print a pdf, works like a charm.

But after trying with a simple template I asked a colleague to create a from that we could use for other cases (see Code below).

 

I used the colde below and it will create a Beautiful (personal opinion 😁) html-form. But when printing this as a pdf-form it will put all columns among each other. not as a table as it should do it.

So I started adding a very simple html-table and this will be shown correctly side by side as it should.

 

My Question now is: Do I have to do everything in the "old-style"-html or is there a way I can modify the Beautiful html-form so that It will be a Beautiful pdf?

 

NOTE: I had to put every Quote ("") in double quotes so that the html-field in PowerApps will render correctly.

This is the Content of the html-field in PowerApps:

 

"<!DOCTYPE html>
<html lang=""en"">
<head>
  <meta charset=""UTF-8"">
  <meta name=""viewport"" content=""width=device-width, initial-scale=1.0"">
  <link rel=""stylesheet"" href=""https://stackpath.bootstrapcdn.com/bootstrap/4.5.0/css/bootstrap.min.css"" integrity=""sha384-9aIt2nRpC12Uk9gS9baDl411NQApFmC26EwAOH8WgZl5MYYxFfc+NcPb1dKGj7Sk"" crossorigin=""anonymous"">
  <script src=""https://stackpath.bootstrapcdn.com/bootstrap/4.5.0/js/bootstrap.min.js"" integrity=""sha384-OgVRvuATP1z7JjHLkuOU7Xw704+h835Lr+6QL9UvYjZE3Ipu6Tp75j7Bh/kR0JKI"" crossorigin=""anonymous""></script>
  <title>Document</title>
  <style>
    body {
      margin: 30px;
    }
    .doc-col {
      border: 2px dotted blue;
    }
    .doc-row {
      border: 2px solid red;
    }
    .doc-container {
      border: 1px solid green;
    }
    .doc-border-top {
      border-top: 1px solid black;
    }
    .doc-border-bottom {
      border-bottom: 1px solid black;
    }
    .doc-row-italics {
      height: 50px;
      font-style: italic;
      font-size: smaller;
    }
    .doc-row-topic {
      height: 40px;
      font-style: italic;
      font-weight: 500;
      font-size: larger;
    }
    .doc-empty-row {
      height: 15px;
    }
    .doc-col-grey {
      font-weight: 700;
      background-color: lightgray;
    }
    .doc-col-grey-normal-weight {
      background-color: lightgray;
    }
    .doc-col-green {
      font-weight: 700;
      background-color: #487d29;
    }
    .doc-border-right {
      border-right: 1px solid black;
    }
    .doc-border-left {
      border-left: 1px solid black;
    }
    .doc-high-row {
      height: 150px;
    }
    .doc-mid-high-row {
      height: 80px;
    }
    .doc-align-center {
      text-align: center;
    }
    .doc-signature {
      height: 40px;
      border-bottom: 1px solid #000;
      margin-bottom: 0px;
    }
    .doc-signature-text {
      font-size: small;
      margin-top: 0px;
    }
    @media print {
      footer {page-break-after: always;}
    }
  </style>
</head>
<body>
  <div class=""container"">
    <!-- Oberer Teil mit Titel und Logo -->
    <div class=""row doc-border-top align-items-center doc-border-bottom"">
      <div class=""col-6""><h2>Vorlage für Investitionen</h2></div>
      <div class=""col-6""><img src=""https://logoipsum.com/logo/logo-12.svg"" alt=""""></div>
    </div>

    <!-- Kursive Reihe -->
    <div class=""row doc-row-italics align-items-center"">
      <div class=""col"">Für Bereich:</div>
      <div class=""col"">Musterfirma</div>
      <div class=""col"">Antragsteller:</div>
      <div class=""col"">Hr. Mustermann</div>
      <div class=""col"">Datum:</div>
      <div class=""col"">xx.xx.xxxx</div>
    </div>

    <!-- Reihe mit Thema -->
    <div class=""row doc-border-top doc-border-bottom doc-row-topic align-items-center"">
      <div class=""col-4"">Thema:</div>
      <div class=""col-8"">Musterthema</div>
    </div>

    <!-- Platzhalter -->
    <div class=""row doc-empty-row""></div>

    <!-- Vorlage für: -->
    <div class=""row doc-border-bottom doc-border-top doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">Vorlage für:</div>
      <div class=""col-2 doc-border-right""><input type=""checkbox""> Geschäftsführung</div>
      <div class=""col-6""><input type=""checkbox""> Gesellschafter</div>
    </div>

    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>

    <!-- Investitionsart -->
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">Investitionsart:</div>
      <div class=""col-2 doc-border-right""><input type=""checkbox""> Geplant</div>
      <div class=""col-2 doc-border-right""><input type=""checkbox""> Ungeplant</div>
      <div class=""col-2 doc-border-right""><input type=""checkbox""> Ersatz</div>
      <div class=""col-2""><input type=""checkbox""> Erweiterung</div>
    </div>

    <!-- Investition / Kosten in T€ -->
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">Investition / Kosten in T€:</div>
      <div class=""col-2 doc-border-right"">
        CapEx: <br>
        Bauprojekt: <br>
        Kosten: <br>
      </div>
      <div class=""col-4 doc-border-right doc-col-grey"">
        KPIs gem. AMR
      </div>
      <div class=""col-2"">
        Barwert CF: XX.XXXT€ <br>
        Kapitalwert: XX.XXXT€ <br>
        IRR: XX% <br>
      </div>
    </div>

    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>

    <!-- Allgemeine Angaben -->
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">
        Allgemeine Angaben:<br>
        (Kontext / Beschreibung):
      </div>
      <div class=""col"">
        <ul>
          <li>Ich bin der erste Stichpunkt</li>
          <li>Ich bin der zweite Stichpunkt</li>
          <li>Ich bin der dritte Stichpunkt</li>
          <li>...</li>
        </ul>
      </div>
    </div>

    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>

    <!-- Beschlussvorschlag -->
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">Beschlussvorschlag:</div>
      <div class=""col"">
        <ol>
          <li>Aufzählungen funktionieren</li>
          <li>mit ol</li>
          <li>statt ul</li>
        </ol>
      </div>
    </div>

<!-- Entering normal table -->
<table style=""""width:100%"""">
  <tr>
    <th>Firstname</th>
    <th>Lastname</th> 
    <th>Age</th>
  </tr>
  <tr>
    <td>Jill</td>
    <td>Smith</td>
    <td>50</td>
  </tr>
  <tr>
    <td>Eve</td>
    <td>Jackson</td>
    <td>94</td>
  </tr>
  <tr>
    <td>John</td>
    <td>Doe</td>
    <td>80</td>
  </tr>
</table>




    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>
    <!-- Anlagen -->
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">Anlagen:</div>
      <div class=""col-5 doc-border-right"">
        Amortisationsrechnung<br>
        Präsentation
      </div>
      <div class=""col"">
        <input type=""checkbox"">___________________________<br>
        <input type=""checkbox"">___________________________
      </div>
    </div>

    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>

    <!-- Beschluss durch folgende Abteilungen geprüft - besteht aus zwei Reihen -->
    <div class=""row doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey-normal-weight"">
        <strong>Beschluss durch folgende Abteilungen geprüft (Kommentar, Unterschrift):</strong> <br><br>
        Weitere Fachabteilungen (FA) sind in Abhängigkeit des Investitionsvorhabens einzubinden (z. B. Technik, IT, Personal, GF)
      </div>
      <div class=""col-2 doc-border-right doc-border-bottom"">
        <strong>Controlling:</strong><br>
        Kommentar / Auflage:<br><br><br>
        Keine händische Unterschrift, sondern Datum der Genehmigung<br><br>
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
      <div class=""col-2 doc-border-right doc-border-bottom"">
        <strong>Rechnungswesen:</strong><br>
        Kommentar / Auflage:<br><br><br>
        <br><br><br><br><br><br>
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
      <div class=""col doc-border-bottom"">
        <strong>Beschaffung:</strong><br>
        Kommentar / Auflage:<br><br><br>
        <br><br><br><br><br><br><br>
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
    </div>
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey-normal-weight""></div>
      <div class=""col-2 doc-border-right"">
        <strong>Recht / Versicherung:</strong><br>
        Kommentar / Auflage:<br><br><br>
        <br><br><br><br><br>
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
      <div class=""col-2 doc-border-right"">
        <strong>Finanzen:</strong><br>
        Kommentar / Auflage:<br><br><br>
        <br><br><br><br><br><br>
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
      <div class=""col"">
        <strong>______________________________ :</strong><br>
        Kommentar / Auflage:<br><br><br>
        <br><br><br><br><br><br><br>
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
    </div>

    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>

    <!-- Unterschrift Antragsteller -->
    <div class=""row doc-border-bottom doc-border-left doc-border-right"">
      <div class=""col-4 doc-border-right doc-col-grey"">Unterschrift Antragsteller:</div>
      <div class=""col-4"">
        <div class=""doc-signature""></div>
        <span class=""doc-signature-text"">Unterschrift</span>
      </div>
      <div class=""col-1 doc-border-right""></div>
    </div>

    <!-- Leere Zeile mit Rand -->
    <div class=""row doc-empty-row doc-border-bottom doc-border-left doc-border-right""></div>

    <!-- Beschluss (ggf. mit Begründung) -->
    <div class=""row doc-border-left doc-border-right doc-border-bottom"">
      <div class=""col-2 doc-col-green doc-border-right doc-mid-high-row"">
        Beschluss:<br>
        (ggf. mit Begründung)
      </div>
      <div class=""col-3 doc-border-right align-self-start doc-border-bottom""><input type=""checkbox""/> Vorschlag angenommen</div>
      <div class=""col-3 doc-border-right align-self-start doc-border-bottom""><input type=""checkbox""/> Abgelehnt</div>
      <div class=""col-4 doc-border-right align-self-start doc-border-bottom""><input type=""checkbox""/> Sonstiges</div>
    </div>

    <!-- Porta Westfalica, den -->
    <div class=""row doc-mid-high-row doc-border-right doc-border-left doc-border-bottom"">
      <div class=""col"">Berlin, den</div>
    </div>

    <!-- Leerer Block -->
    <div class=""row doc-mid-high-row doc-border-right doc-border-left doc-border-bottom""></div>

    <!-- Geschäftsführung -->
    <div class=""row"">
      <div class=""col doc-align-center doc-border-left doc-border-right doc-border-bottom"">
        Geschäftsführung
      </div>
    </div>

    <!-- Protokollant -->
    <div class=""row doc-high-row"">
      <div class=""col doc-border-left doc-border-right doc-border-bottom"">
        (soweit erforderlich) Zustimmung des Gesellschafters erfolgt am:<br>
        <br>
        <br>
        <br>
        <br>
        Protokollant
      </div>
    </div>

    <!-- Sekretariat GF -->
    <div class=""row doc-high-row"">
      <div class=""col doc-border-left doc-border-right doc-border-bottom"">
        Kommunikation an beteiligte FA/ Bereiche erfolgt am:<br>
        <br>
        <br>
        <br>
        <br>
        Sekretariat GF
      </div>
    </div>

    <!-- Archiviert am -->
    <div class=""row doc-high-row"">
      <div class=""col doc-border-left doc-border-right doc-border-bottom"">
        Archiviert am:<br>
        <br>
        <br>
        <br>
        <br>
        Abteilung Recht
      </div>
    </div>

    <!-- Hier können beliebig weitere Reihen eingefügt werden -->

    <!-- Manuelle Seitenumbrüche: <footer></footer> -->

    Manuelle Seitenumbrüche:
    <footer></footer>
    Tadaa! (Zu sehen im Druck, nicht in der HTML Vorschau)

  <!-- Hier drunter dürfen keine Reihen mehr kommen!   -->
  </div>
</body>
</html>
"
mdevaney
Super User
Super User

@AVH 
Saving a Power Apps form as a PDF is something you can easily make but it is not an out-of-the-box feature.  To do this, you'll have to create a new form, then make Word document fillable fields, and finally populate the Word document & convert it to PDF using Power Automate.  There are too many steps to write in a single post so I've posted instructions on my blog.  Its pretty straight-forward so check it out any let me know if you have any questions:


Easiest Way To Generate A PDF In Power Apps - Matthew Devaney
https://www.matthewdevaney.com/easiest-way-to-generate-a-pdf-in-power-apps-no-html/


Sample Screenshots


Power Apps Form

mdevaney_0-1655822178384.jpeg



PDF Form

mdevaney_1-1655822190779.jpeg

 

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In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

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