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t3ch3
Level: Power Up

SharePoint Canvas App 'Created By' and 'Modified By' do not show contextual user.

I'm creating forms in PowerApps for SharePoint Online, but the 'created by' and 'modified by' of the list items always shows the user credentials used in the connection.  Surely there is a way to show the contextual user (the user ACTUALLY completing the form).  It's extremely frustrating to me that this is a thing.  I understand needing connectors for integrations but not allowing the ability to pass contextual users to metadata is dumbfounding.  This is how forms have always worked.

 

Short of creating custom fields and populating them manually, does anybody have any ideas on how to bypass this ridiculous functionality?

4 REPLIES 4
Dual Super User
Dual Super User

Re: SharePoint Canvas App 'Created By' and 'Modified By' do not show contextual user.

@t3ch3 

 

This should not be the defaul behavior

PowerApps runs all its connections under the context of the logged in user

 

Are you customizing SharePoint forms using PowerApps or creating a Standalone App or posting data using Flow?

 

Regards,

Reza Dorrani

 

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Super User
Super User

Re: SharePoint Canvas App 'Created By' and 'Modified By' do not show contextual user.

I just checked a few of my PowerApps Forms that use SharePoint and the created by and modified by are the people who created or modified the data in the PowerApp. 

 

Are other users seeing this issue on different devices or is this happening when the same device is used but with different accounts?



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Community Support Team
Community Support Team

Re: SharePoint Canvas App 'Created By' and 'Modified By' do not show contextual user.

Hi @t3ch3 ,

Could you please share a bit more about your scenario?

 

Currently, when customizing a form via PowerApps from a SP list or generating a canvas app based on the SP list, the "Created By" field and "Modified By" field would be populated automatically by SP Server based on current login user/sign in user (based on current sign in user's credential), rather than the contextual user that you mentioned.

 

If you want the "Created By" field and "Modified By" field of your SP List to be populated with contextual user that you mentioned, I afraid that there is no way to achieve your needs.

 

If you would like this feature to be added in PowerApps, please submit an idea to PowerApps Ideas Forum:

https://powerusers.microsoft.com/t5/PowerApps-Ideas/idb-p/PowerAppsIdeas

 

Best regards,

Community Support Team _ Kris Dai
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Vsolano1
Level: Power Up

Re: SharePoint Canvas App 'Created By' and 'Modified By' do not show contextual user.

Hi @t3ch3,

I am currently working on an App and need that when a new record is created, the “Created by Column” alway shows the user credentials used in the conection(the owner of the powerapp), instada of the actual personnwho create that specific record- exactly what you are getting.
Colud you please guide me to know how this is possible?

Thank you in advance!
Verónica

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