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Kman
New Member

2 Sharepoint Lists

I'm pretty new to Power apps so this is probably a pretty basic question to most people but I have been fumbling around with it for a few days.

 

I have two sharepoint lists: List 1 and List 2.

 

Both List 1 and List 2 have a text field named Map Location. Otherwise the two lists have different fields.

Map Location is unique. There will never be more than one entry in either list associated with a Map Location. List 2 will only have a single entry for a map location number from List 1.

 

What I need to do is put a combo box, needed as List 1 is somewhat large and search is necessary, on my power app that allows the selection of Map Location combo box from List 1 and puts the data and fields from List 2 into the edit form using the Map Location chosen in the combo box.

 

If there is no record for that Map Location in List 2 then a blank record should be brought up for edit with the fields in List 2.

 

This post https://powerusers.microsoft.com/t5/Building-Power-Apps/Lookup-with-2-sharepoint-list/m-p/706589#M22... was somewhat helpful but didn’t get me all the way there.

 

I can’t use a lookup field in the sharepoint lists as List 2 list is a temporary tracking list that once completed the row associated with the Map Location will be moved to a history list and deleted from List 2. I need the row in List 1 to remain when the row in List 2s is deleted.

 

Also List 1 gets deleted and rebuilt once per day. Long story but this is not going to change.

 

I can't figure out how to use two sharepoint lists with selecting Map Location from one list and bringing data and fields associated with the selected Map Location from a different sharepoint list in an edit form.

 

I’ve tried using collections and had no luck. I can’t seem to get the collection fields to show up in the edit form. I can get the collection to show up in available data. This seems like it might work I just don't have the knowledge to get it to work.

 

List 2 has12 fields so I had thought about adding the fields from List 2 to List 1 and using patch to fill in and/or delete the data as needed. This would probably work if List 1 didn’t get deleted and rebuilt each day.

 

Maybe it can’t be done and that is ok as well.

 

As you can tell I'm not a programmer in any way shape or form.

 

I’m open for any suggestions.

 

Thanks for any help anyone can provide!

1 ACCEPTED SOLUTION

Accepted Solutions

Thank you!

This worked exactly like I was hoping it would.

Your help is greatly appreciated!

View solution in original post

4 REPLIES 4
notj
Post Prodigy
Post Prodigy

For the field that you want to include data from List 2 based off the list 1 selection, you could use a Lookup.

 

LookUp( List2, MapLoc= ComboBox1.Selected.MapLoc, FieldYouWantToReturn)

Thank you for your help notj.

I had tried lookup and could not get it to work but with your help I got it to work.

You help is greatly appreciated!

 

So my next issue is I ran into was trying to evaluate if the Lookup is returning a blank.

If it is blank I need to start a new form.

If it is not blank I need to edit a form.

 

There are many examples of this and I thought it would be fairly simple.

 

Then I ran into this error: Expected a value compatible with DataSource.

The expression actually evaluates correctly but throws the error.

Kman_3-1606170552812.png

 

I'm guessing it's because combo data source is List 1 and the Form data source is List 2.

 

I found some posts about removing and adding the data sources. This didn't solve the issue.

I found a couple of other posts about starting the app over from scratch. This didn't solve the issue.

 

Any ideas to how to solve this or if it can be solved?

 

Thanks!

v-jefferni
Community Support
Community Support

Hi @Kman ,

 

As per information you provided, why not set the Form's DefaultMode with If statement?

 

If(IsBlank(LookUp(List2,combo.selected.'Map Location' = MapLocation)),FormMode.New,FormMode.Edit)

 

Hope this helps.

 

Best regards,

Community Support Team _ Jeffer Ni
If this post helps, then please consider Accept it as the solution to help the other members find it.

Thank you!

This worked exactly like I was hoping it would.

Your help is greatly appreciated!

View solution in original post

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