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joshuaj
Helper I
Helper I

2 datasources default value code

Hi,

 

I've been trying to get a part of my code to work for days for my Power App but I can't quite get it down. I will provide the vision I have in mind along with the attempts I've tried so you can get a more clear idea as to what my objective is:

 

I have 2 sharepoint lists connected to my powerapp. One SP list is called DOA and has columns that include Role (choice column) Incumbent and Delegate (person columns) and Active Incumbent (Yes/No column). My other SP list called CVAA is the one I'm using for my form in my powerapps. It has a datacard called Privacy/ATIP Approval which is a person dropdown that displays emails. I want my code to work as the following: it will first check the DOA list to find a row with the Privacy/ATIP Approval choice selected as the Role. Then, it will check to see if there is an Active Incumbent. If the value of Active Incumbent is Yes, I would like the Incumbent's email in that row to be displayed as the default value of that dropdown Privacy/ATIP Approval datacard. If Active Incumbent's value is No, I would like the email 123@gmail.com to be displayed as the default value for the dropdown datacard. I have done multiple attempts and I will paste them below so you can get an idea of what I'm trying to go for (I believe I'm mainly struggling with the syntax):

 

If(
    'DOA'.Role.Value = "Privacy/ATIP Director" && 'DOA'.'Active Incumbent'.Value = true,
    'DOA'.Incumbent.Email,
    "joshua.john@catsa.gc.ca"
)

 

If(
    LookUp('DOA', Role.Value = "Privacy/ATIP Director").'Active Incumbent',
    LookUp('DOA', Role.Value = "Privacy/ATIP Director").Incumbent.Email,
    "joshua.john@catsa.gc.ca"
)

 

I get several errors with these attempts and I'm struggling as I'm sure it's a very small problem somewhere that's causing everything to not work. Please let me know if there is any other information you need I really don't know what to do. Any help/advice is greatly appreciated!

17 REPLIES 17

Hi, sorry for the late reply once again. I'll attach below the error I get when inputting the code you provided:

joshuaj_0-1692902581768.png

When I hover over all the errors, it's the same expected record value error. Not sure how to proceed or amend this but I'll try a few tests of my own and see if I can work something out. Once again, I appreciate your help with this, please let me know if I can provide you with any additional information that may help.

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@joshuaj ,

Before we keep going in circles a bit on this quite basic issue can you please post your code in Text also and list the types of all the fields involved - a screenshot of your SharePoint list settings of the 'DOA' List as well would be good.

  • 'Active Incumbent'
  • Incumbent
  • Role

 

The code I'm using is here: 

If(
IsBlank(
LookUp(
'DOA',
Role.Value = "Privacy/ATIP Director" &&
'Active Incumbent'
).Incumbent.Email
),
"joshua.john@catsa.gc.ca",
LookUp(
'DOA',
Role.Value = "Privacy/ATIP Director" &&
'Active Incumbent'
).Incumbent.Email
)
)

 

The fields involved include Incumbent (Person), Active Incumbent (Text), Role (Choice).

 

joshuaj_0-1695986475548.png

joshuaj_1-1695986516148.png

joshuaj_2-1695986568505.png

I'm sorry once again for the late reply, does this all help?

I'll also paste an example entry:

joshuaj_3-1695986656477.png

All I'm trying to do is manipulate the Default value of a datacard used from a different Sharepoint list. It will check the DOA list and check if the Role selected is Privacy/ATIP Approval. Then it checks to see if Active Incumbent is set to "Yes" within that row. If the value of Active Incumbent is "Yes", I would like the Incumbent's email in that row to be displayed as the default value of that dropdown Privacy/ATIP Approval datacard. Otherwise, I'd like another email (say 123@gmail.com) to be displayed just anything to get the code running. I apologize for my lack of clarity throughout this, let me know if there's anything else I can provide to you! Once again, I appreciate the help.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@joshuaj ,

I think we finally got to the bottom of it - 'Active Incumbent'  is a SharePoint calculated column - they simply do not work consistently with Power Apps and should not be used. You need to do that calculation in Power Apps.

joshuaj
Helper I
Helper I

Sorry, I seem to be struggling with the steps of making this conversion into my PowerApps. I tried creating some sort of variable within the default property of the dropdown datacard like so: Set ActiveIncumbentVar =
If(
LookUp(DOA, Role = "Privacy/ATIP Approval" && [Current Date] >= [Start Date] && [Current Date] <= [End Date]).ActiveIncumbent = "Yes",
LookUp(DOA, Role = "Privacy/ATIP Approval" && [Current Date] >= [Start Date] && [Current Date] <= [End Date]).IncumbentEmail,
"123@gmail.com"
). But I run into several syntax errors.

joshuaj_0-1696268023900.png

 

I'm sorry and I really appreciate the numerous replies and effort you've put into my request. Would you happen to know how I can go about making this conversion from a SP calculated column to working within PowerApps? Once again from the bottom of my heart I truly appreciate the multiple replies and dedication towards answering my question!

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@joshuaj ,

I have assumed those are the correct field names and depending on where you are using this, you may need ThisItem. in front of them as shown

With(
   {
      _Data:
      LookUp(
         DOA, 
         Role = "Privacy/ATIP Approval" && 
         'Current Date' >= ThisItem.'Start Date' && 
         'Current Date' <= ThisItem.'End Date'
      )
   },
   If(
      _Data.ActiveIncumbent = "Yes",
      _Data.IncumbentEmail,
      "123@gmail.com"
   )
)

 

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I appreciate your swift reply! I still get 8 errors with the actual code and when removing the ThisItem parts and making it Incumbent.Email, the errors drop to 4. I'm not sure if it may help but I've attached the errors I've been getting below.

 

joshuaj_1-1696280708720.png

 

joshuaj_2-1696280724250.png

*2 ^^

joshuaj_3-1696280840834.png

I'm just making sure but all the code you pasted above and everything should be what goes into the default property of the Privacy/ATIP Approval datacard of the form, correct?

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@joshuaj ,

It needs to be somewhere expecting a Text value - the error suggests the control is expecting a record. The other errors suggests one side of the top part is not in date format. I cannot see your data or model, so please take a step back for a moment and try to understand the structure needed.

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