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Regular Visitor

Add a select all toggle for a gallery

I want to insert a "select all" toggle that will toggle all of the items in a gallery. I have three columns of Go/ No Go toggles that correspond with steps for a task. I will have three Go/ No Go toggles that will correspond with the overall result of the 1st, 2nd, and 3rd attempt


I have tried inserting a toggle and setting the default for the 1st step in the gallery to the value of the "select all" toggle.


The 1st problem is that I want users to use the "select all" toggle, but also be able to deselect individual items in the gallery and then the "select all" toggle would be unselected as well. Currently if the select all is unchecked items in the gallery can't be checked or they will revert to the default when you navigate the screen.


The 2nd problem is that I want the gallery items to reflect the actual record that is reflected in the underlying data source from Sharepoint. If I change the default to anything other than thisitem.Go/nogo1, then they will only ever match the setting of the "select all" toggle.


The end result I would like is to have the all toggles reflect the state of the current record. Be able to lock the 1st and 2nd toggles after saving so that users don't accidentally change the record, and be able to use the "select all" toggle to select all of the toggles in the gallery and reflect an overall pass for that attempt. If a user decides that a few of the steps were completed satisfactorily, the "select all" toggle should not stop a user from being able to record a few gos in the gallery.


Thank you for the help!


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Solution Supplier
Solution Supplier

according to your message the name of the toggle control is Select1t
your screenshot shows Selectall1t

in case you are using classic toggle control then you have to use ToggleControlName.Value instead of checked
because checked is a modern toggle control property

View solution in original post

Solution Supplier
Solution Supplier

there are some challenges here


you want to reflect the current record value and then be able to overwrite it with the select all toggle ? is that correct ?

you want to disable toggles whenever the user saves the record, what do you mean by save ? after updating the record in database, on the other hand it should be possible to edit the record again in the future, meaning the users comes back to that record and toggles would be enabled again ? 

let's go step by step

in order to reflect the actual records value you would have
ThisItem.'1st attempt' as you mentioned, it wouldn't allow you to overwrite it though

you could check if the item has a value first and then allow it to be changed like

Default or Checked Property of Toggle:

If(IsBlank(ThisItem.'1st attempt'), ToggleSelectAll.Checked, ThisItem.'1st attempt')  //using modern toggle control


this would check for the actual value, in case it has a value it would show it or it would be possible to change it with the select all toggle or manually change it


do this for each and every toggle in the gallery e.g. If(IsBlank(ThisItem.'2nd attempt'), ToggleSelectAll.Checked, ThisItem.'2nd attempt')


in order to "block" toggles, given the fact that I'm not really sure what you mean by save, you can set a variable in the save button e.g. true/false

and set DisplayMode property of toggle to Edit or Disabled according to true/false

pls make sure to update the variable whenever you want to release them

I think I am missing a step somewhere. Please let me know if I have entered something incorrectly. I am not overly concerned with locking the toggles after the user submits the form. Thank you so much for the help!



Regular Visitor

Select1t is what I named the toggle. The "issue" according to power BI is that the function "if" has some invalid arguments. 

Solution Supplier
Solution Supplier

according to your message the name of the toggle control is Select1t
your screenshot shows Selectall1t

in case you are using classic toggle control then you have to use ToggleControlName.Value instead of checked
because checked is a modern toggle control property

that gets rid of the error, but I am not getting the results I expect when I select the Select all toggle. I think that the logic for "is blank" may not work. The Sharepoint list is yes/no and has a default value of no, so it's never blank. I tried to change the setting but the default value in Sharepoint has to be either yes or no.


Thank you.

Also if I unselect any of the toggles in the gallery, the expected action is that the select all toggle will uncheck as well.

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