cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
wagner_nathan
Frequent Visitor

Adding Entries to a Sharepoint List Using Two Screens and Two Edit Forms

I am new to powerapps and I am making an app to add entries to a sharepoint list which by itself is pretty simple. However, I want to use two edit forms and two separate screens to enter the data to avoid having such a large scroll window if I were to do it with one screen. I cannot figure out how to split up the data entry into two separate screens and have it add the record to the sharepoint list without creating two different entries. I am working from the default powerapps layout with a browse screen using a gallery, a screen to view the details of the record with a detail form, a third screen to edit/create an entry using an edit form, and then I will add a fourth screen with another edit form to finish entering the data. Can anyone explain how to use two separate screens and edit forms to add data to one single sharepoint entry and be able to go back and edit the entry? Thanks.

1 ACCEPTED SOLUTION

Accepted Solutions
v-siky-msft
Community Support
Community Support

@wagner_nathan 

I totally agree with @Anonymous 's idea, that's exactly what I did. Using Patch function instead of EditForm function to save the Two Form value field to one single record.

However, One thing I want to add. Since you are using an auto-generated app, the EditForm could be used for New and Edit. Therefore, we need to add a judgment condition to make the Patch function meet the requirements of New and Edit.

1. Set OnSelect of 'Add' Icon: NewForm(Form1);NewForm(Form2);Navigate(EditScreen1, ScreenTransition.None)

2. Set OnSelect of 'Edit' Icon: EditForm(Form1);EditForm(Form2);Navigate(EditScreen1, ScreenTransition.None)

3. Set OnSelect of 'Accept' Icon: 

 

If(Form1.Mode=FormMode.New && Form2.Mode=FormMode.New, Patch('SP list',Defaults('SP list'),Form1.Updates,Form2.Updates), 
Form1.Mode=FormMode.Edit && Form2.Mode=FormMode.Edit, Patch('SP list',BrowseGallery1.Selected,Form1.Updates,Form2.Updates))

 

Sik

 

View solution in original post

11 REPLIES 11
Anonymous
Not applicable

@wagner_nathan 

I've never done this, but you could add two screens with TextInputs / DropDowns / ComboBoxes / DatePickers relevant to your Form fields and have the Form datacards reference these for their data.

 

Eg

NewScreen1:

DatePicker1 --> Form1.DatePicker1.Default = DatePicker1.SelectedDate

TextInput1 --> Form1.Name.Default = TextInput1.Text, etc

 

NewScreen2:

... more of the same

 

Other features:

- setup your design how you want eg above elements have a descriptive label as well

- keep the current form as is, but just add in above references

- don't allow users to navigate to this form, no need

- NewScreen1 has "Next" button that navigates to NewScreen2

- NewScreen2 has a "Save" (and maybe 'Back') button which is just SubmitForm(Form1)

 

Just an idea.

 

Anonymous
Not applicable

Patch is probably your friend when it comes to this.

 

First set up your edit forms. These can be set up either on the same page or different pages, just make sure you give each form a unique name.

For this example, I am going to assume that you are using a button to submit the data once it has been entered. 

To use the patch function, in the OnSelect property of the button enter the following:

 

Patch(YourListName).Defaults(YourListName),Form1.Updates,Form2.Updates.Form3.Updates)

 

This will submit all the data from each of the forms into the same record in your data source. See example. 

 

Hope that helps 🙂

 

v-siky-msft
Community Support
Community Support

@wagner_nathan 

I totally agree with @Anonymous 's idea, that's exactly what I did. Using Patch function instead of EditForm function to save the Two Form value field to one single record.

However, One thing I want to add. Since you are using an auto-generated app, the EditForm could be used for New and Edit. Therefore, we need to add a judgment condition to make the Patch function meet the requirements of New and Edit.

1. Set OnSelect of 'Add' Icon: NewForm(Form1);NewForm(Form2);Navigate(EditScreen1, ScreenTransition.None)

2. Set OnSelect of 'Edit' Icon: EditForm(Form1);EditForm(Form2);Navigate(EditScreen1, ScreenTransition.None)

3. Set OnSelect of 'Accept' Icon: 

 

If(Form1.Mode=FormMode.New && Form2.Mode=FormMode.New, Patch('SP list',Defaults('SP list'),Form1.Updates,Form2.Updates), 
Form1.Mode=FormMode.Edit && Form2.Mode=FormMode.Edit, Patch('SP list',BrowseGallery1.Selected,Form1.Updates,Form2.Updates))

 

Sik

 

@v-siky-msft your method works great for adding entries and making edits to my first data entry screen. Thanks you! However, when I am editing the entry and I navigate to the second edit screen none of my data fields are showing up. The second edit screen is made up entirely of drop down selections. Do I need to change something with the settings of the drop down menus to get them to show up in edit mode? They work fine when I create a new entry.

Anonymous
Not applicable

have you got your default form mode set to new instead of edit?

@Anonymous  the default mode for both form1 and form 2 is set to edit.

Anonymous
Not applicable

Are the fields not showing up in run mode, or in both?  If they are not showing up in run mode, then the default mode needs to be set to new. If they are not showing up in edit mode, might be a different issue - do you have a screen shot?

@Anonymous  see the attached photos from run mode. sorry, had to blur out the info but it should still show the issue. And yes, they always show up when I am editing the app but when I play it in run mode is when I have issues. I set the default mode to new and it still didn't show up in run mode.  

 drop downs are visible when adding a new entrydrop downs are visible when adding a new entrydrop downs are not visible when editing entrydrop downs are not visible when editing entry

Anonymous
Not applicable

Hi @wagner_nathan

 

Yep, i'm pretty sure that you need to set your default form mode to new:

 

See attached example 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (2,349)