cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
virakones
Continued Contributor
Continued Contributor

After Patching Record, Remove Item does not work in formula, but Remove item works outside formula

Hi,

 

I have a small app that will collect Start and End Times for a Job.

The goal is that after submitting End Time, the item will Patch the selected record to a Sharepoint list and then delete the record from the local collection.

Users can Start multiple times, so I do not want to Clear the whole local collection to avoid removing items that are in progress.

 

Start Button (outside Gallery) OnSelect: Collect(Time, {Start: Now(), End: DateTimeValue(Blank())})

Gallery Items: Time

End Button (Inside Gallery record) OnSelect: Select(Parent); Patch(Time, ThisItem, {End: Now()}); Remove(Time, ThisItem)

 

The above scenario only completes the Patch. It will supply an End Time but will not Remove the record from the collection in the same formula.


However, I have a Trash icon with the same formula:

 

Trash Icon (Inside Gallery Record) OnSelect: Remove(Time, ThisItem)

 

And this works.

Here is a demo of the above

Screen Recording 2020-08-18 at 02.25.53.19 PM.gif


Question:
Why can't I have a local collection patch a record to complete the local Record and remove it from my collection within the same formula that patches?

I want the local collection to temporarily display the work in progress, and items that are ended, to end and complete in the local collection > patch to Sharepoint list > and then remove from the local collection all in the same formula.

2 ACCEPTED SOLUTIONS

Accepted Solutions
virakones
Continued Contributor
Continued Contributor

@WarrenBelz 

Thank you for the suggestion, really appreciate the help on this!

 

For more context, this apps purpose is to allow users to work on multiple jobs (collecting start time those jobs), and view those same jobs that they're working on. Those start times are stored in a collection and that is viewed in a gallery.

 

However, those jobs can end at different times, even though one job may have been started later than the other. This is where I need to collect the end time for that specific record/job but not others. When a specific job is done, the purpose of patching to the collection is to provide an end time to that particular record that they started in the collection/gallery. When that job is ended, the completed record should then be submitted to the Sharepoint list, but ultimately the user doesn't need to view that item anymore because they are done with it - this is where removing from that local collection is required.

 

I could easily have a trash icon and have the user manually delete the record after they complete but I'd rather complete the removal from the collection in the same formula under the same button they use to "end" the job.

 

I do not have an ID column in the collection that would match the Sharepoint list ID, if I'm understanding your solution correctly, but unfortunately the solution you've provided will only collect the end time to my Sharepoint list, not the completed record with start time (and other details collected but thats irrelevant). Below is a demonstration with the End button only patching to the Sharepoint, the items End time:

Screen Recording 2020-08-19 at 10.21.06.97 AM.gif

However, there is another solution (credit: @stevegeall) where the Patch to the collection is stored as a variable. I've called this "varEndTimePatch" indicating that its only use is to store the immediate end time patch for that record and then I can work with that.

Then I patch varEndTimePatch to the Sharepoint list, and from there I'm able to now remove varEndTimePatch from the collection. @stevegeall  imagines in the original formula that the "Thisitem" used in the first line to patch to the collection, is not the same as the "ThisItem" that is attempting to remove the record in the formula. This variable method also removes the need to patch an ID field to the collection/Sharepoint List.

Here is one last demo of the intended work! I hope this demonstrates this particular use-case a little more clearly. 
Intended Work.gif

View solution in original post

I'll leave what I wrote below as it might help others with troubleshooting, anyway - I worked out a solution; set the result of your patch to a variable then use that variable in the Remove, so in your end button:

 

Set(varPatchResult,Patch(Time, ThisItem, {end: Now()}));

Collect(SharePoint, varPatchResult);

Remove(Time, varPatchResult)

 

(This way also means no need for patching an id value either, which I use below)

 

Here's a vid: https://youtu.be/eszlcmb1Y5g

---

I think 'ThisItem' is updated to a value that differs to what the next lines 'ThisItem' is trying to remove (in the same function).

 

I tested this by creating a Time2 collection that used strings instead of datetimes. When the start button is pressed it adds the words "start words" and when the end button is pressed in the gallery item, the words "end words" are added but the item isn't removed (because 'ThisItem' has updated? The "end words" were added to the record). Pressing the end button in the gallery item again, now successfully removes the item, maybe because 'ThisItem' hasn't changed (the end button patched "end words" to the record, but since they were already there, the Remove(Time2,ThisItem) removed the item ok.

 

As an idea, I added an id to each item that is added to the collection when the start button is pressed, with 'id: Last(Sort(Time2,id)).id+1'. Then I changed the Remove in the gallery's end button to 'RemoveIf(Time2,id=ThisItem.id)'. The end button now patches the "end words" and removes the item all in one go.

 

I tested this back in the Time collection, with the datetimes; and as shown in your video, clicking the end button in the gallery, even multiple times, just updates the end time and never removes 'ThisItem' (maybe because the 'ThisItem' it's trying to remove is now different because the endtime value is changed by milliseconds/seconds).

 

Using the same idea of adding an id when the start button is pressed, and updating the gallery's end button to 'RemoveIf(Time,id=ThisItem.id)' works correctly, the end datetime is patched and the item is removed.

 

Here's a vid: https://youtu.be/eszlcmb1Y5g

View solution in original post

5 REPLIES 5
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @virakones ,

I am a little confused with this code

Select(Parent); 
Patch(
   Time, 
   ThisItem, 
   {End: Now()}
); 
Remove(
   Time, 
   ThisItem
)

Is the top line supposed to be to the list and the bottom removing it from the collection? Also I assume Time is not the name of your list - it is a Reserved Word in Power Apps.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

virakones
Continued Contributor
Continued Contributor

Hi @WarrenBelz 

Sorry, yes, Time is the collection. To clarify I can change the name to "coltime" but in either case this was just a sample set up.

Button outside of Gallery collecting Start time:

 

Collect(
    colTime,
    {
        Start: Now(),
        End: DateTimeValue(Blank())
    }
)

 

 

Gallery that displays those records of started times. 

Gallery1 Items:

 

colTime

 

 

And then, each record in the gallery will have a button that ends the time by patching Now() to the end time field. 

However, I'd like to clarify more that in between adding and removing the record, I patch the completed Record with Start & End time to the Sharepoint List (this works), but it doesn't then subsequently remove the item from my temporary collection (colTime).

 

Select(Parent);
Patch(
    colTime,
    ThisItem,
    {End: Now()}
);
Patch(
    SharePointList, 
    Thisitem
);
Remove(
    colTime,
    ThisItem
)

 


In essence, shouldn't this work out as if I had done each step seperately since each action is seperated by a semicolon?


WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @virakones ,

Why are you bothering patching to the collection when you are about to remove it? You might also try RemoveIf()

Select(Parent);
Patch(
   SharePointList, 
   ThisItem,
   {End: Now()}
);
RemoveIf(
    colTime,
    ID=ThisItem.ID
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

virakones
Continued Contributor
Continued Contributor

@WarrenBelz 

Thank you for the suggestion, really appreciate the help on this!

 

For more context, this apps purpose is to allow users to work on multiple jobs (collecting start time those jobs), and view those same jobs that they're working on. Those start times are stored in a collection and that is viewed in a gallery.

 

However, those jobs can end at different times, even though one job may have been started later than the other. This is where I need to collect the end time for that specific record/job but not others. When a specific job is done, the purpose of patching to the collection is to provide an end time to that particular record that they started in the collection/gallery. When that job is ended, the completed record should then be submitted to the Sharepoint list, but ultimately the user doesn't need to view that item anymore because they are done with it - this is where removing from that local collection is required.

 

I could easily have a trash icon and have the user manually delete the record after they complete but I'd rather complete the removal from the collection in the same formula under the same button they use to "end" the job.

 

I do not have an ID column in the collection that would match the Sharepoint list ID, if I'm understanding your solution correctly, but unfortunately the solution you've provided will only collect the end time to my Sharepoint list, not the completed record with start time (and other details collected but thats irrelevant). Below is a demonstration with the End button only patching to the Sharepoint, the items End time:

Screen Recording 2020-08-19 at 10.21.06.97 AM.gif

However, there is another solution (credit: @stevegeall) where the Patch to the collection is stored as a variable. I've called this "varEndTimePatch" indicating that its only use is to store the immediate end time patch for that record and then I can work with that.

Then I patch varEndTimePatch to the Sharepoint list, and from there I'm able to now remove varEndTimePatch from the collection. @stevegeall  imagines in the original formula that the "Thisitem" used in the first line to patch to the collection, is not the same as the "ThisItem" that is attempting to remove the record in the formula. This variable method also removes the need to patch an ID field to the collection/Sharepoint List.

Here is one last demo of the intended work! I hope this demonstrates this particular use-case a little more clearly. 
Intended Work.gif

I'll leave what I wrote below as it might help others with troubleshooting, anyway - I worked out a solution; set the result of your patch to a variable then use that variable in the Remove, so in your end button:

 

Set(varPatchResult,Patch(Time, ThisItem, {end: Now()}));

Collect(SharePoint, varPatchResult);

Remove(Time, varPatchResult)

 

(This way also means no need for patching an id value either, which I use below)

 

Here's a vid: https://youtu.be/eszlcmb1Y5g

---

I think 'ThisItem' is updated to a value that differs to what the next lines 'ThisItem' is trying to remove (in the same function).

 

I tested this by creating a Time2 collection that used strings instead of datetimes. When the start button is pressed it adds the words "start words" and when the end button is pressed in the gallery item, the words "end words" are added but the item isn't removed (because 'ThisItem' has updated? The "end words" were added to the record). Pressing the end button in the gallery item again, now successfully removes the item, maybe because 'ThisItem' hasn't changed (the end button patched "end words" to the record, but since they were already there, the Remove(Time2,ThisItem) removed the item ok.

 

As an idea, I added an id to each item that is added to the collection when the start button is pressed, with 'id: Last(Sort(Time2,id)).id+1'. Then I changed the Remove in the gallery's end button to 'RemoveIf(Time2,id=ThisItem.id)'. The end button now patches the "end words" and removes the item all in one go.

 

I tested this back in the Time collection, with the datetimes; and as shown in your video, clicking the end button in the gallery, even multiple times, just updates the end time and never removes 'ThisItem' (maybe because the 'ThisItem' it's trying to remove is now different because the endtime value is changed by milliseconds/seconds).

 

Using the same idea of adding an id when the start button is pressed, and updating the gallery's end button to 'RemoveIf(Time,id=ThisItem.id)' works correctly, the end datetime is patched and the item is removed.

 

Here's a vid: https://youtu.be/eszlcmb1Y5g

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Top Solution Authors
Top Kudoed Authors
Users online (5,222)