cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
AB1
Post Patron
Post Patron

Assistance Needed with Power App Formula for Calculating Food Order Costs

Hi all

 

I'm currently using two SharePoint lists as data sources for a Power App. The main objective of this Power App is to streamline food orders and display them in a gallery for caterers to monitor live orders. One of the SharePoint lists stores all the orders, initially entered by users through a Power App form, while the other contains a catalog of food options with prices.

In my Power App form, I'm encountering a challenge: I need to create a formula, similar to a VLOOKUP, that can identify the items ordered by individual users and calculate the total cost of their selections. Can you please assist me in developing the formula for this?

The data from the form is then transferred to a SharePoint list dedicated to storing prices. Subsequently, I need to calculate and display the total cost by summing the quantities ordered for each food choice and multiplying them by their respective prices. This total cost should be presented in a gallery alongside the selected items.

 

 

My form on Power app: 

 

Screenshot 2023-09-27 at 15.56.46.png

 

The form then goes into a sharepoint is which is: 

 

Screenshot 2023-09-27 at 19.12.48.png

 

 

 

Stores the prices: 

 

Screenshot 2023-09-27 at 19.13.08.png

The gallery 

 

Screenshot 2023-09-27 at 19.17.01.png

 

I would greatly appreciate your assistance in solving this challenge.

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @AB1,

Glad I was able to help! 😊

 

Here we will need the same Text function to format our number value:

Text(
    Sum(
        Filter(
            'Food prices',
            'Food choice' in ThisItem.'Food Option'.Value
        ),
        Price
    ),
    "£#,##0.00"
)

 

If this solves your question, would you be so kind as to accept it as a solution & give it a thumbs up.

Thanks!

View solution in original post

13 REPLIES 13
LaurensM
Super User
Super User

Hi @AB1,

 

In the Form you could e.g. autofill a number column data card or add a new label with the following Text Property (Default for a DataCardValue):

//Note: I expect Food Option to be a LookUp to the Food prices list

//Total sum of Price
Sum(
    //Fetch details of all selected Food prices
    Filter(
        'Food prices',
        //Change DataCardValue to the correct name of the Food Option combobox
        ID in DataCardValue.SelectedItems.Id
    ),
    Price
)

 

In your gallery you would use the code above in the Text property of a label and change DataCardValue.SelectedItems.Id to ThisItem.'Food Option'.Id

Alternatively, you save the total price to a number column when the users saves the form and simply reference that column in the gallery.

 

If this solves your question, would you be so kind as to accept it as a solution & give it a thumbs up.

Thanks!

Hi @LaurensM Thanks for this however this doesn't work out the cost + quantity + items ordered: 

 

Screenshot 2023-09-28 at 08.46.58.png

Doesnt work out anything unless I have put in the formular incorrect: 

 

Screenshot 2023-09-28 at 08.46.52.png

 

The food option detail: 

 

Screenshot 2023-09-28 at 08.46.23.png

 

Any ideas where I am going wrong? 

@AB1,

 

Within the gallery it would be the following formula:

Sum(
    Filter(
        'Food prices',
        ID in ThisItem.'Food Option'.Id
    ),
    Price
)

 

I did not see a 'quantity' column in your list. Should you want the Sum() of prices x quantity use the following structure:

Sum() * ThisItem.QuantityColumn

 

I hope this helps!

AB1
Post Patron
Post Patron

Hi,

 

So the formula: 

 

Screenshot 2023-09-29 at 08.24.18.png

 

I have to put .value as it wasn’t accepting .id 

Food prices is a Sharepoint list containing a column called food choice and price 

 

Tracking is a Sharepoint list which is linked to the gallery

 

 

Screenshot 2023-09-29 at 08.27.01.png

With the formula :

Sum() * ThisItem.'Covers ' 

 

Covers is our quantity, is this formula meant to be in another text box? Or would it be with the formula 

 

Sum(

    Filter(

        'Food prices',

        ID in ThisItem.'Food Option’.Value

    ),

    Price

)

 

Error I am getting when adding in a separate text box

 

: 

Screenshot 2023-09-29 at 08.24.05.png

 

 

 

 

The Food Option as seen in the screenshot of the tracker sharepoint can contain multiple food choices. 

 

Please help!

AB1
Post Patron
Post Patron

Hi @LaurensM Can you assist please ? Appreciate your help

Hi @AB1,

 

First of all, my utmost apologies for the delay in reply! Starting from last week Friday, I had no access to a computer and very limited access to Wi-Fi. 

 

My solution was built on the premise that Food Option was a Look-Up column to the 'Food prices' list. I now notice that Food Option is a Multi-Select Choice field. We will have to adjust the code to check whether the 'Food choice' column matches the .Value of our choice - instead of trying to compare IDs:

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
)

The Choice value will have to match the Food choice text value fully. (Pay close attention to spaces or capitalization)

 

For the total price, should we calculate the total food value * the value of the Covers column? The following code will achieve this:

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
) * ThisItem.Covers

 

Important note: Is there a specific reason for using a Multi-Select choice field instead of a Multi-Select Look-Up? With the current set-up you will have to maintain both the Master Data list (Food prices) and a Choice set. In other words, a new row in the Food prices list will not automatically add an option to your 'Food choice' column.

 

I hope this helps!

Hi @LaurensM 

 

Thanks for this! So this worked: 

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
)

 

But is there a way to get it to show in pounds on the power app? 

 

Screenshot 2023-10-12 at 09.27.20.png

 

This however didnt work: 

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
) * ThisItem.Covers

 

Error: 

 

Screenshot 2023-10-12 at 09.29.59.png

 

I think this might have do with something do with Covers being in my tracker sharepoint rather than Food prices sharepoint? Is there a way to get around this? 

 

Screenshot 2023-10-12 at 09.23.29.pngScreenshot 2023-10-12 at 09.23.14.png

Appreciate your help!

@AB1,

 

We are getting close! 😊

 

We can style our number value by using the Text() function around our code:

Text(<code>, "£#,##0.00")

 

The Covers is not recognized since it is named with a space at the end in your SP list. (See your last screenshot in the comment of 2 weeks ago). It should be referenced as ThisItem.'Covers ' (I think it is 1 space after the s). I think the column is also mentioned in the Text property of one of your existing labels within the gallery.

 

Our full code would look as follows:

Text(
    Sum(
        Filter(
            'Food prices',
            'Food choice' in ThisItem.'Food Option'.Value
        ),
        Price
    ) * ThisItem.'Covers ',
    "£#,##0.00"
)

 

If this solves your question, would you be so kind as to accept it as a solution & give it a thumbs up.

Thanks!

@LaurensM Thank you!

 

How do I add this in pounds too:

 

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
)

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors
Users online (2,338)