cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
AB1
Post Patron
Post Patron

Assistance Needed with Power App Formula for Calculating Food Order Costs

Hi all

 

I'm currently using two SharePoint lists as data sources for a Power App. The main objective of this Power App is to streamline food orders and display them in a gallery for caterers to monitor live orders. One of the SharePoint lists stores all the orders, initially entered by users through a Power App form, while the other contains a catalog of food options with prices.

In my Power App form, I'm encountering a challenge: I need to create a formula, similar to a VLOOKUP, that can identify the items ordered by individual users and calculate the total cost of their selections. Can you please assist me in developing the formula for this?

The data from the form is then transferred to a SharePoint list dedicated to storing prices. Subsequently, I need to calculate and display the total cost by summing the quantities ordered for each food choice and multiplying them by their respective prices. This total cost should be presented in a gallery alongside the selected items.

 

 

My form on Power app: 

 

Screenshot 2023-09-27 at 15.56.46.png

 

The form then goes into a sharepoint is which is: 

 

Screenshot 2023-09-27 at 19.12.48.png

 

 

 

Stores the prices: 

 

Screenshot 2023-09-27 at 19.13.08.png

The gallery 

 

Screenshot 2023-09-27 at 19.17.01.png

 

I would greatly appreciate your assistance in solving this challenge.

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @AB1,

Glad I was able to help! 😊

 

Here we will need the same Text function to format our number value:

Text(
    Sum(
        Filter(
            'Food prices',
            'Food choice' in ThisItem.'Food Option'.Value
        ),
        Price
    ),
    "£#,##0.00"
)

 

If this solves your question, would you be so kind as to accept it as a solution & give it a thumbs up.

Thanks!

View solution in original post

13 REPLIES 13
LaurensM
Super User
Super User

Hi @AB1,

 

In the Form you could e.g. autofill a number column data card or add a new label with the following Text Property (Default for a DataCardValue):

//Note: I expect Food Option to be a LookUp to the Food prices list

//Total sum of Price
Sum(
    //Fetch details of all selected Food prices
    Filter(
        'Food prices',
        //Change DataCardValue to the correct name of the Food Option combobox
        ID in DataCardValue.SelectedItems.Id
    ),
    Price
)

 

In your gallery you would use the code above in the Text property of a label and change DataCardValue.SelectedItems.Id to ThisItem.'Food Option'.Id

Alternatively, you save the total price to a number column when the users saves the form and simply reference that column in the gallery.

 

If this solves your question, would you be so kind as to accept it as a solution & give it a thumbs up.

Thanks!

Hi @LaurensM Thanks for this however this doesn't work out the cost + quantity + items ordered: 

 

Screenshot 2023-09-28 at 08.46.58.png

Doesnt work out anything unless I have put in the formular incorrect: 

 

Screenshot 2023-09-28 at 08.46.52.png

 

The food option detail: 

 

Screenshot 2023-09-28 at 08.46.23.png

 

Any ideas where I am going wrong? 

@AB1,

 

Within the gallery it would be the following formula:

Sum(
    Filter(
        'Food prices',
        ID in ThisItem.'Food Option'.Id
    ),
    Price
)

 

I did not see a 'quantity' column in your list. Should you want the Sum() of prices x quantity use the following structure:

Sum() * ThisItem.QuantityColumn

 

I hope this helps!

AB1
Post Patron
Post Patron

Hi,

 

So the formula: 

 

Screenshot 2023-09-29 at 08.24.18.png

 

I have to put .value as it wasn’t accepting .id 

Food prices is a Sharepoint list containing a column called food choice and price 

 

Tracking is a Sharepoint list which is linked to the gallery

 

 

Screenshot 2023-09-29 at 08.27.01.png

With the formula :

Sum() * ThisItem.'Covers ' 

 

Covers is our quantity, is this formula meant to be in another text box? Or would it be with the formula 

 

Sum(

    Filter(

        'Food prices',

        ID in ThisItem.'Food Option’.Value

    ),

    Price

)

 

Error I am getting when adding in a separate text box

 

: 

Screenshot 2023-09-29 at 08.24.05.png

 

 

 

 

The Food Option as seen in the screenshot of the tracker sharepoint can contain multiple food choices. 

 

Please help!

AB1
Post Patron
Post Patron

Hi @LaurensM Can you assist please ? Appreciate your help

Hi @AB1,

 

First of all, my utmost apologies for the delay in reply! Starting from last week Friday, I had no access to a computer and very limited access to Wi-Fi. 

 

My solution was built on the premise that Food Option was a Look-Up column to the 'Food prices' list. I now notice that Food Option is a Multi-Select Choice field. We will have to adjust the code to check whether the 'Food choice' column matches the .Value of our choice - instead of trying to compare IDs:

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
)

The Choice value will have to match the Food choice text value fully. (Pay close attention to spaces or capitalization)

 

For the total price, should we calculate the total food value * the value of the Covers column? The following code will achieve this:

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
) * ThisItem.Covers

 

Important note: Is there a specific reason for using a Multi-Select choice field instead of a Multi-Select Look-Up? With the current set-up you will have to maintain both the Master Data list (Food prices) and a Choice set. In other words, a new row in the Food prices list will not automatically add an option to your 'Food choice' column.

 

I hope this helps!

Hi @LaurensM 

 

Thanks for this! So this worked: 

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
)

 

But is there a way to get it to show in pounds on the power app? 

 

Screenshot 2023-10-12 at 09.27.20.png

 

This however didnt work: 

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
) * ThisItem.Covers

 

Error: 

 

Screenshot 2023-10-12 at 09.29.59.png

 

I think this might have do with something do with Covers being in my tracker sharepoint rather than Food prices sharepoint? Is there a way to get around this? 

 

Screenshot 2023-10-12 at 09.23.29.pngScreenshot 2023-10-12 at 09.23.14.png

Appreciate your help!

@AB1,

 

We are getting close! 😊

 

We can style our number value by using the Text() function around our code:

Text(<code>, "£#,##0.00")

 

The Covers is not recognized since it is named with a space at the end in your SP list. (See your last screenshot in the comment of 2 weeks ago). It should be referenced as ThisItem.'Covers ' (I think it is 1 space after the s). I think the column is also mentioned in the Text property of one of your existing labels within the gallery.

 

Our full code would look as follows:

Text(
    Sum(
        Filter(
            'Food prices',
            'Food choice' in ThisItem.'Food Option'.Value
        ),
        Price
    ) * ThisItem.'Covers ',
    "£#,##0.00"
)

 

If this solves your question, would you be so kind as to accept it as a solution & give it a thumbs up.

Thanks!

@LaurensM Thank you!

 

How do I add this in pounds too:

 

Sum(
    Filter(
        'Food prices',
        //'Food choice' refers to the text column containing the food value in the 'Food prices' list
        //Adjust in case the column name is spelled incorrectly
        'Food choice' in ThisItem.'Food Option'.Value
    ),
    Price
)

Helpful resources

Announcements

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Top Solution Authors
Top Kudoed Authors
Users online (1,986)