Auto populate emails from mailbox to PowerApp

[JimboSey]

Hi,

So the issue I have is I have lots of websites for my job, within all these sites is a hyperlink to an outlook mailbox, where people can report feedback.

I now have a PowerApp which makes the mailbox redundant, but the link to the mailbox still sits in all the online products.

As an interim measure I am looking for a solution, so I dont have to go through every site and replace the link.

Ideally id create something that auto pulls the email/body etc from the emails in the mailbox and writes to the new PowerApps SharePoint list.

Is this achieveable? Perhaps with PowerAutomate? Flow?

Thanks in advance.

[A-Roosevelt]

Hello @JimboSey 

Yes you can achieve that, let me run you through the steps

• Go to Power Automate and create a New Automated Cloud Flow
• Choose your desired name for naming the flow
• For triggers; Choose When a new Email Arrives V3
• Click on create

Note: Remember to login Power Automate with the outlook email you would be receiving these email

• Leave the Folder option to INBOX or set the folder option where the customers emails would be entering
• Click a New Step
• Search for Share Point and Click on SharePoint
• Click on the Action "Create Item" 

In the Share Point Dialog

• Site Address: Enter the Site address where you list is created
• List Name: Enter the list name you data will be sent to from the email
• In the corresponding columns created from the list, enter corresponding email information that fits the column

Save the flow

Test the flow by sending a message to the email address you want your customers to from a different email 

Viola!

Your details is now stored to SharePoint; Whenever you receive an email on that outlook address it automatically stores in SharePoint. 

Cheers!!!

[JimboSey]

Thank you so much.

One question, I will be logging into PowerAutomate with my own individual email, but can I set the flow on a different mailbox, for example one I have for maintenance (several people have access to this atm).

Thanks again.

[A-Roosevelt]

@JimboSey Your best option is to login into Power Automate with the email several people have access to, you can create a new step to forward the email to your personal email.

Note: Why it wont work otherwise is that your personal email will not give permission to the other email to read emails from it.

Except it's a business email that has many sub domain emails then it will work

[JimboSey]

Hi, thanks again.

Its actually a DL mailbox. Don't know how I'd login to that to set the flow up in it?

Thanks

[PowerRanger]

@JimboSey In PowerAutomate you do have the option to connect to a shared mailbox

Is this what you are looking for?

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[JimboSey]

This would be perfect, but I dont seem to have Get Emails (V3) unless I'm missing something?

Thanks

[JimboSey]

@PowerRanger 

I have the 'When a new email arrives (V3)'. 

If I added the shared mailbox address to the 'To' field would that work?

Thanks