cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Adinator
Helper V
Helper V

Automatic filtering of dropdown and gallery based on SharePoint data

Description of the problem:

I am developing an app in PowerApps that is based on a SharePoint page (SP machine). On this page, a hall layout is displayed with buttons, each with the name of a machine (e.g. COM-ABC-01 and other machines). The column containing the machine names is called ‘MachineID’.

 

The desired behaviour is that when I click on one of these buttons in the hall layout, the app navigates to the ‘Screen_Overview’ screen. On this screen there is a dropdown menu (DropdownMachine) and a gallery (GalleryMachine).

After clicking on one of the buttons in the hall layout, the dropdown menu should automatically select the corresponding machine name and the gallery should only display the results for this selected machine.

 

Example:

If I click on the ‘COM-ABC-01’ button in the hall layout, the app should navigate to the ‘Screen_AuditFindings’ screen.
On this screen, the dropdown menu should automatically select ‘COM-ABC-01’.
The Gallery should only show the results for the machine ‘COM-ABC-01’.

 

I need assistance in implementing this behaviour in PowerApps.

 

@gcmfaizan @WarrenBelz @BCBuizer @RogierE 

2 ACCEPTED SOLUTIONS

Accepted Solutions
Robu1
Continued Contributor
Continued Contributor

Could you perharps share the screenshots of your app?

 

To achieve this behaviour in your Power Apps application, you can follow these steps:

  1. Create a Local Variable:

    • On each button click (e.g., COM-ABC-01, COM-ABC-02, COM-ABC-03), create a local variable using the UpdateContext function. For example:
      UpdateContext({varSelection: "COM-ABC-01"})
      Adjust the variable name and value according to the button clicked.
  2. Set Default Value on Screen Load:

    • In the OnStart property of your Screen2, set the default value for the variable. For example:
      UpdateContext({varSelection: "ALL"})
      This ensures that when the screen loads, the gallery initially displays all items.
  3. Filter the Gallery Items:

    • In the Items property of your gallery, use the filter function to filter the items based on the selected machine ID. For example:
      Filter(MachineDetail, MachineID = varSelection)
      Replace MachineDetail with the actual name of your SharePoint list.
  4. Dropdown Default Value:

    • Set the default value of your dropdown control to the same variable (varSelection). This way, when you navigate to Screen2, the dropdown will automatically show the selected machine ID.

By following these steps, your gallery will display the relevant items based on the button clicked, and the dropdown will reflect the selected machine ID. If you need further assistance or have any other questions, feel free to ask! 😊

For additional reference, you can also check out similar solutions from the Power Apps community here Solved: How to filter gallery list based on button click - Power Platform Community (microsoft.com)

View solution in original post

BCBuizer
Multi Super User
Multi Super User

Hi @Adinator ,

 

1. Yes

2. Indeed the OnVisible property should be used

4. Set the Default property of the drop down to varSelection



Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

View solution in original post

7 REPLIES 7
Robu1
Continued Contributor
Continued Contributor

Hi @Adinator ,

 

Implementing this behavior in PowerApps involves filtering a gallery based on the selected machine name from a dropdown. Let’s break it down into steps:

  1. Dropdown Setup:

    • Create a dropdown control (let’s call it DropdownMachine).
    • Set the Items property of the dropdown to the list of machine names (e.g., Choices(DataSource.MachineID)).
  2. Gallery Setup:

    • Create a gallery control (let’s call it GalleryMachine).
    • Set the Items property of the gallery to filter the data source based on the selected machine name from the dropdown:
      Filter(DataSource, MachineID = DropdownMachine.Selected.Value)
  3. Navigation:

    • When a button (e.g., ‘COM-ABC-01’) is clicked in the hall layout, navigate to the desired screen (e.g., ‘Screen_AuditFindings’).
    • Before navigating, set the selected machine name in the dropdown:
      Set(DropdownMachine.Selected, {Value: "COM-ABC-01"})
    • The gallery will automatically update to show results for the selected machine.

Remember to replace DataSource with your actual SharePoint data source and adjust control names accordingly. This approach ensures that the gallery displays relevant data based on the selected machine name. If you encounter any issues or need further assistance, feel free to ask!

 

If this post helps, then Click on the Thumbs Up below and Accept it as the solution to help others.   Thanks,   Robu1.

Hi @Robu1 ,

 

thanks, but unfortunately I'm having problems implementing it.

 

When I try to do this, it shows me as an error:

That's what you told me:

Set the Items property of the gallery to filter the data source based on the selected machine name from the dropdown:

Filter(DataSource, MachineID = DropdownMachine.Selected.Value)

My Sharepointlist is called MachineDetails, and the column where the machine names are is called MachineID, I don't understand why this is an error.

 

2. where do I write this? It is the Items property of the gallery or Dropdown or Button?

Set(DropdownMachine.Selected, {Value: "COM-ABC-01"})

@WarrenBelz @Amik @mmbr1606 

Robu1
Continued Contributor
Continued Contributor

I apologize for the confusion. Let’s break this down better:

  1. Filtering the Gallery:

    • The code snippet you provided is correct for filtering a gallery based on the selected machine name from the dropdown. You should set the Itemsproperty of your gallery to the following expression:
      Filter(MachineDetails, MachineID = DropdownMachine.Selected.Value)
    • Make sure to replace MachineDetailswith the actual name of your SharePoint list and MachineID with the correct column name where the machine names are stored.
  2. Setting the Dropdown Value:

    • The code you mentioned (Set(DropdownMachine.Selected, {Value: "COM-ABC-01"})) should be placed in the OnSelect property of a Button control.
    • Here’s how you can do it:
      OnSelect = Set(DropdownMachine.Selected, {Value: "COM-ABC-01"})
    • Replace Button with the actual name of your button control.

Make sure to follow these steps, and it should work as expected. If you encounter any further issues or need additional assistance, feel free to ask! 😊

Hi @Robu1 

please show the pics

 

Adinator_0-1716921855688.png

 

 

Adinator_1-1716921900428.png

 

Let me explain the problem to you:
When you start the app, ‘ScreenHalllayout2’ appears
I have created 3 buttons and simply named them COM-ABC-01;COM-ABC-02; COM-ABC-03.
In Screen2 there is only a dropdown and a gallery.

These machine names are stored in Sharepoint.
The Sharepoint list is called MachineDetail, the column with the machine names like COM-ABC-01 is called MachineID.


If you click on the COM-ABC-01 button in ScreenHalllayout2, you want to navigate to Screen2 and automatically filter for COM-ABC-01 in dropdown and accordingly the gallery should display everything for COM-ABC-01. The same if you click on COM-ABC-03 in ScreenHalllayout should be filtered by COM-ABC-03 in dropdown and accordingly the gallery should display everything for COM-ABC-03.

Translated with DeepL.com (free version)

Robu1
Continued Contributor
Continued Contributor

Could you perharps share the screenshots of your app?

 

To achieve this behaviour in your Power Apps application, you can follow these steps:

  1. Create a Local Variable:

    • On each button click (e.g., COM-ABC-01, COM-ABC-02, COM-ABC-03), create a local variable using the UpdateContext function. For example:
      UpdateContext({varSelection: "COM-ABC-01"})
      Adjust the variable name and value according to the button clicked.
  2. Set Default Value on Screen Load:

    • In the OnStart property of your Screen2, set the default value for the variable. For example:
      UpdateContext({varSelection: "ALL"})
      This ensures that when the screen loads, the gallery initially displays all items.
  3. Filter the Gallery Items:

    • In the Items property of your gallery, use the filter function to filter the items based on the selected machine ID. For example:
      Filter(MachineDetail, MachineID = varSelection)
      Replace MachineDetail with the actual name of your SharePoint list.
  4. Dropdown Default Value:

    • Set the default value of your dropdown control to the same variable (varSelection). This way, when you navigate to Screen2, the dropdown will automatically show the selected machine ID.

By following these steps, your gallery will display the relevant items based on the button clicked, and the dropdown will reflect the selected machine ID. If you need further assistance or have any other questions, feel free to ask! 😊

For additional reference, you can also check out similar solutions from the Power Apps community here Solved: How to filter gallery list based on button click - Power Platform Community (microsoft.com)

Hi @Robu1 


1. do I put the formula in the OnSelect property of the buttons?

2. screen2 has no OnStart property but only OnHidden and OnVisible. What should I do?

4. what do I write as a formula in the dropdown?

 

BCBuizer
Multi Super User
Multi Super User

Hi @Adinator ,

 

1. Yes

2. Indeed the OnVisible property should be used

4. Set the Default property of the drop down to varSelection



Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors
Users online (2,548)