cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
KB6
Frequent Visitor

Barcode scanner Sharepoint lookup with multi data barcode

Hi all,

 

I've built a Powerapp that will track sample movements in and out of a laboratory testing process.  Each sample is booked in using a QR code (mulit data string separated by commas - data patched to individual columns in Sharepoint list) and the Powerapp uses a Sharepoint list as the record storage method.

 

Upon completion of the sample I would like the team to be able to scan the QR code and for the editscreen to be populated with the relevant sample details from the Sharepoint so that they can fill out the final details and submit.

 

The issue I am having is the lookup and return of the data record in Sharepoint to populate the editscreen with the QR code being a string of data which has been separated and patched into the sharepoint list when the sample is initially scanned, rather than a single reference. 

 

This is what I have at the minute:

 

OnScan: Set(VarScan,BarcodeScanner1_2.Value);Navigate(EditScreen2,ScreenTransition.Fade)

 

(EditScreen) Item: Filter('Communal Draft 2',Title=VarScan)

 

Datasource: 'Communal Draft 2'

Barcode scanner: BarcodeScanner1_2

Editscreen: EditScreen2

Editform: Editform1_3

example QR code dataset: 853/23,SRM,2407L139,66877,1,0,5.5,Decarburisation,13/02/2023

 

Can anyone help/advise please?

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
KB6
Frequent Visitor

Hi All,

 

Here is an update as to how this was solved - and works!

 

OnScan: Set(TheRecord,LookUp([@Datasourcename],Nameoflookupcolumn=First(Split(BarcodeScanner1_2.Value,",")).Result));Navigate(nameofeditscreen, ScreenTransition.None)

 

I used 'First(Split(BarcodeScanner1_2.Value,","))' because the part of the QR code string I am looking up is the first piece of data, if your lookup data is further into the string then I recommend revisiting your original patch function code and mimic the part relevant for the piece of data you are looking up.

 

This will take you straight from the scan screen to the edit screen that is populated with the data from the relevant record with no need to go via a browse gallery.

 

On the edit screen:

Item:TheRecord

 

You need to use LookUp as the function on your onscan and not filter because filter returns a table and so your set function will not work. LookUp returns a record which is what you are looking for.

 

'TheRecord' can be whatever text you choose, it just needs to be identical in both the OnScan code and the Item code.

View solution in original post

9 REPLIES 9
KB6
Frequent Visitor

Hi All,

 

Here is an update as to how this was solved - and works!

 

OnScan: Set(TheRecord,LookUp([@Datasourcename],Nameoflookupcolumn=First(Split(BarcodeScanner1_2.Value,",")).Result));Navigate(nameofeditscreen, ScreenTransition.None)

 

I used 'First(Split(BarcodeScanner1_2.Value,","))' because the part of the QR code string I am looking up is the first piece of data, if your lookup data is further into the string then I recommend revisiting your original patch function code and mimic the part relevant for the piece of data you are looking up.

 

This will take you straight from the scan screen to the edit screen that is populated with the data from the relevant record with no need to go via a browse gallery.

 

On the edit screen:

Item:TheRecord

 

You need to use LookUp as the function on your onscan and not filter because filter returns a table and so your set function will not work. LookUp returns a record which is what you are looking for.

 

'TheRecord' can be whatever text you choose, it just needs to be identical in both the OnScan code and the Item code.

Hi @KB6 ,

 

I am trying to replicate what you did for my application. I am running into an issue where when I put "TheRecord" in the Item of the Edit screen. My form in then blank. in order to display the info it needs to say "BrowseGallery1.Selected". Any Ideas how to fix my issue?

 

Thanks,

Josh

KB6
Frequent Visitor

Hi Josh,

Use the the text "TheRecord" in the item of the edit screen is purely to link back to the use of 'TheRecord' in the OnScan code (I've underlined this below). If you need to use alternative text you can but it needs to be the same in both instances.

 

OnScan: Set(TheRecord,LookUp([@Datasourcename],Nameoflookupcolumn=First(Split(BarcodeScanner1_2.Value,",")).Result));Navigate(nameofeditscreen, ScreenTransition.None)

 

You are basically telling the system that the record it finds as a result of the lookup should, for the purposes of this scan, be called 'TheRecord' and then on the edit screen you are asking it to display the record it has just found and called 'TheRecord'.

 

Hope this helps, if it doesn't or if I have misunderstood your question then send me a more detailed example and I will look again.

 

Regards,

KB6

@KB6 

 

I'm still not able to get this to work, although I think I am getting closer. I will share a little about my app and what I have so far so you can better understand.

 

I am trying to build an application to help manage our inventory. My idea was to be able to put a QR code sticker onto each box and then be able to have the scanner pull up that specific item and be able to adjust quantities as needed.

Here is what my Microsoft list looks like:

joshsteff6_0-1691585997748.png

 

So far, this is what I have built for the code in the barcode reader: Set(TheRecord,LookUp([@Inventory],'Inventory Number'=First(Split(BarcodeReader3.Value,",")).Result));Navigate('Screen 3', ScreenTransition.None)). It does not seem to like the ".Value" or the ".Result" for whatever reason. I am at a loss for where to go from here.

 

Thanks!

KB6
Frequent Visitor

Could you share an example of your QR code data string that you are splitting?

 

joshsteff6
Frequent Visitor

@KB6 

I should have led this conversation by saying I'm super new to power apps and kind of got throw into this project because someone else left my organization. Thinking about it more, I'm not sure that I actually need to split anything in the QR code data string. The QR codes are assigned the same text value that is found in the Inventory Number column.  Does that answer your question? If not, I apologize, Im not sure what you mean.

 

 

KB6
Frequent Visitor

That's good news as it should be much simpler to do.  Let me take a look and get back to you but for a start you can definitely remove the "First(Split(" part of the code if your QR code is just one number. So your text would look more like:

 

Set(TheRecord,LookUp([@Inventory],'Inventory Number'=BarcodeReader3.Value).Result));Navigate('Screen 3', ScreenTransition.None))

 

instead of .Value you may need .Text

Thanks for looking into this for me! I am totally lost! I tried replacing .Text for .Value but it doesn't seem to like that either.

It is currently giving me errors for "=" , ".text", and ".Result"

KB6
Frequent Visitor

I've found a discussion thread that gives step by step instructions of what you are looking to do, try this:

 

Solved: Barcode Scanner + SharePoint List Lookup - Power Platform Community (microsoft.com)

 

At the bottom of page 1 is the step by step instructions on how to do it.

Good luck

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (3,622)