I have had some experience now with some moderate sized databases. I have a situation where I have a very large list. Currently 80,000 rows. This will grow every year by 10,000. I want this app to be able to do basic searches on the entire list. Nothing ultra complex, but simple individual IDs, date range, by match in one column or progressive column matches.
I have used SQL (through on-prem), and sharepoint online. To me, it seems that SQL is much more suited for large lists. However, the on-prem can be a challenge. But also isnt SQL more flexible with regards to delegation?
I'm curious on some suggestions.
Thank you!
Delegation is going to be pretty much the same between SQL and SharePoint. There are minor differences, but not significant.
What is more significant with SQL is that you can create filtered views of your data and then use that as a datasource.
If your criteria for your filters works against delegable columns - and your result set is less than 2000 (same for any datasource), then SharePoint can work fine if you are trying to avoid the on-prem scenario.
Keep in mind that you have to contend with record limits and delegation. These are two different things. All app are constrained by 2000 record limits. You can never bring back more than 2000. However, if you have the ability to pre-filter via delegable criteria that will result in less than 2000, then you can post filter with non-delegable criteria against that record set.
So, the above is relatively generic and applies to both SharePoint and SQL.
I hope this is helpful for you.
Actually, those details I did know. What I'm more interested in is which one would be better performance. My gut tells me (as well as I'm operating within the rules you state above) that SQL has the potential of a quicker result. Filtered views is definitely an advantage. In the future, if I decide to archive, I can add a single row to the master table, and make it 0 or 1. Then I can make a view of current vs archived, etc. Just a simple example.
As far as ultimate record limits of SP and SQL.... where do we stand with this?
I actually find that SQL seems a little slower in many of our apps. Just a casual observation though, no definitive proof.
As for the archive aspect, you could achieve this in either SharePoint or SQL as well.
You can have up to 30 million records in a SharePoint list. SQL will be more dependent on the version of SQL you are using, but it too is more than ample for your needs.
How about initial data load? Or adding large amounts at once? I find using SSMS to add tons of data at once is pretty easy. IN sp.. It seems very slow. I know there is this sort of table edit mode where you can paste in data, but it seems that only works with a limited number of rows at a time, and it becomes quickly resource saturated.
I'm going to have several spreadsheets. I know with either tool, I can ingest the excel file into a new table. I suppose I should do all of my data handling in excel, then ingest it for the initial load.
Thoughts?
Depends on the size of that initial load. SQL is going to be far more superior in data management and manipulation.
But, if there is an Excel file as the start of this initial load, you could also consider a PowerAutomate flow to get the data in as needed. It would still be slow for processing if there are a lot, but at least it is not a user waiting for it to complete.
If I remember right, there is a ingest function in SP for an Excel file to create a new list. I'll play with each one and see how they respond. I do have 80,000 rows now that I can play with to get some practical tests completed.
I'll post here for others to enjoy.
Rod
That would be valuable information to share with all!!
New Table -> From Excel in SP seems to struggle here. I'm sure SP can handle more rows... maybe the import tool cannot?
I would say that is a limitation of the tool...not SharePoint.
Episode Six of Power Platform Connections sees David Warner and Hugo Bernier talk to talk to Business Applications MVP Shane Young, alongside the latest news, product updates, and community blogs. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Show schedule in this episode: 0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References 28:04 Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams 30:36 Outro & Bloopers Check out the blogs and articles featured in this week’s episode: https://francomusso.com/integrate-fullcalendar-io-with-power-pages-from-json-basics-to-advanced-outp... @crmbizcoach https://yerawizardcat.com/text/ @YerAWizardCat www.fromzerotoheroes.com/mentorship @thevictordantas https://www.expiscornovus.com/2023/03/16/parent-hub-association/ @Expiscornovus https://lindsaytshelton.com/2023/03/15/the-painful-process-of-custom-values-for-onenote-power-automa... @lshelton_Tech https://never-stop-learning.de/create-beautiful-canvas-apps-in-dataverse-for-teams/ @MMe2K Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse. This episode premiered live on our YouTube at 12pm PST on Thursday 23rd March 2023. Video series available at Power Platform Community YouTube channel. Upcoming events: Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas Join our Communities: Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.
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We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
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Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources: The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered! Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference. Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome! Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery. Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together! Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team
Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community". LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Did you miss an episode? Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages Power Platform leading a new era of AI-generated low-code development. **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps. UPCOMING EVENTS Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more. Click here to find out more and register today! Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today! Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today! COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities. Power Apps: Super Users: @WarrenBelz | @iAm_ManCat Community Users: @LaurensM | @Rusk | @RJM07 Power Automate: Super Users: @abm | @Expiscornovus | @RobElliott Community Users: @grantjenkins | @Chriddle Power Virtual Agents: Super Users: @Expiscornovus | @Pstork1 Community Users: @MisterBates | @Jupyter123 | Kunal K Power Pages: Super Users: @OliverRodriguesOliverRodrigues | @Mira_Ghaly Community Users: @FubarFubar | @ianwukianwuk LATEST PRODUCT BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Power Virtual Agents Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Power Virtual Agents, Power Pages
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