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tagustin2020
Power Participant
Power Participant

Blank Gallery/Errors - Request for help with Items formula

@RandyHayes 

 

Hello Randy,

 

I hope you are doing well. I've begun work on a Shipping App. The gallery will be very similar to the Engineering Request App you helped me with so I did my best to mimic the formulas used in that app. I am getting 2 red squigglies as seen in the formula screenshot below. The gallery Items error messages are "unexpected characters" and "invalid argument type".

 

One of the differences between the two app data sources is the Status column. In the Engineering App I had a separate SharePoint list to manage the various statuses and related percentage complete. In the Shipping SharePoint list, I used a Choice column as I only have New, Shipped, On Hold and Cancelled as options (no percentage complete column). I realize I could use a single line of text column and hard code these choices in the app, but that might make it more difficult for others to add an additional status option if needs change down the line. Let me know your thoughts on that... I would also like to add a "Display My Requests" feature (they want users to see all requests by default) and date filters. 

 

In regards to the gallery labels, they were all working fine until I entered the Gallery Items formula. The Items property formula errors seem primarily focused on the Search box and Display My Requests checkbox. I'm getting "unexpected characters", "this identifier isn't recognized" and "invalid use of '.'". Since there are so many related pieces, I've attached a Word doc that includes all the details I think you will need to help me discover what I'm doing wrong. Let me know if there is anything else you need. I really appreciate your expert eye as I have already spent many hours trying to find the mistake(s) in this formula. Teresa

 

GalleryErrorsSS.png

HighlightErrorsSS.png

With({galItems:
AddColumns(
Filter(
'Domestic Shipping Requests',
txtSearchBox.Text in Company),
ckMine.Value && 'Requestor Name'.Email=varUser.Email,
'Request Date' >=dpFromDate.SelectedDate && 'Request Date' <=dpToDate.SelectedDate,
            "requestors", With({lName: Split('Requestor Name'.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."),
            "logistics", If(IsBlank('Shipped By'.DisplayName),"pending", With({lName: Split(ShippedBy.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."))},
DropColumns(
SortByColumns(
Filter(galItems,
(IsBlank(lclFilter.stats) || "All" in lclFilter.stats || Status in lclFilter.stats) &&
  If(CountRows(lclFilter.requestors) >0, requestors in lclFilter.requestors, true) &&
If(CountRows(lclFilter.logistics) >0, logistics in lclFilter.logistics, true) &&
              If(!lclFilter.comp && Status = "Shipped", false,true)
),
Coalesce(locSortColumn,"Company"),
If(Coalesce(locSortAscending,true),Ascending,Descending)
),
"requestors", "logistics"))

 

23 REPLIES 23

@RandyHayes 

 

Unfortunately not. Can you think of any obvious reason my gallery is showing up blank based on the latest formulas I have attached here? It's so strange...

 

Teresa

RandyHayes
Super User
Super User

@tagustin2020 

Well I can see one limiting factor in the formula.

That is with the ckMine part.  As the formula reads, you will only get records where ckMine.Value is true and the Requestor Name email is the varUser email.

If chkMine is not checked you will get no results.  And in your screenshots...it is not checked.

Your formula should be:

With({galItems:
    AddColumns(
        Filter('Domestic Shipping Requests',
            txtSearchBox.Text in Company,
            (!ckMine.Value || 'Requestor Name'.Email=varUser.Email),
            'Request Date' >=dpFromDate.SelectedDate && 'Request Date' <=dpToDate.SelectedDate
        ),
        "requestors", With({lName: Split('Requestor Name'.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."),
        "logistics", If(IsBlank('Shipped By'.DisplayName), "pending", With({lName: Split(ShippedBy.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(FirstN(lName, 2)).Result, 1) & "."))
    )},
    
    DropColumns(
        SortByColumns(
            Filter(galItems,
                (IsBlank(lclFilter.stats) || "All" in lclFilter.stats || Status.Value in lclFilter.stats.Value) &&
                ((CountRows(lclFilter.requestors) = 0) || (requestors in lclFilter.requestors)) &&
                ((CountRows(lclFilter.logistics) = 0) || (logistics in lclFilter.logistics))
            ),
            Coalesce(locSortColumn,"Company"),
           If(Coalesce(locSortAscending,true),Ascending,Descending)
        ),
        "requestors", 
        "logistics"
    )
)

 

Let's see where that gets you.

 

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@RandyHayes 

 

Thank you for the formula. Before entering this formula, I had tried clicking the Show Mine box just in case that was the issue, but still nothing shows up whether or not the box is checked. I pasted this latest formula in and still nothing. 

 

Here is a partial screenshot of my SharePoint data source with made up test data. This is the first time I haven't used the Title field, read a blog post discouraging it. I removed the Required aspect in the SP data source, but is having that be empty causing the issue?

 

DataSourceSS.png

 

Teresa

RandyHayes
Super User
Super User

@tagustin2020 

Title is perfectly fine to use and should be used and not left empty.  It is a column just like any other column in your list.  Yet another bad advice blog!!

 

What I am not seeing in your picture is the request date column. Also, is the Status column text or a choice column?  I'm assuming since there is not error in the formula provided that it is a choice - just wanted to be clear.

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@RandyHayes 

 

Hi Randy, 

 

I only showed a few of the columns in the screenshot. The Status column is a Choice type. with choices of New, Shipped, On Hold and Cancelled. The Default value is new. My Request Date column is of course a date column.

I'm going into a 3-hour meeting now, but will check the forums again at the end of the day. Thanks for hanging in there with me on this. I think I should just go ahead and use the Title column for one of my text fields (e.g. Company) since I would like the Sort to default to that column and see if that makes a difference. I realize the gallery formula, sorting icon formulas, etc. would have to be adjusted as well.

 

Teresa

RandyHayes
Super User
Super User

@tagustin2020 

Okay...was just checking.  The key to troubleshooting this is looking at the criteria of the filter.

Looking at it there are initially 3 conditions to meet:

1) The search text typed in the searchbox needs to be in the Company column.  If it is (including blank), it will be true

2) The "Mine" checkbox needs to be unchecked OR if checked, then the Requestor Name needs to match the varUser email.  If either of those conditions are true, then true

3) The Request Date needs to be newer or the same as the selected From date and the Request date must be older or the same as the To date.

 

If all of the above are true, then the datasource record will be included in the table results.

The above gives you your first table of records (these are in the galItems scoped variable).  

 

Then you are filtering that with the following criteria:

1) either the filter stats is blank or "All" is selected in it, or the record status value is in it

2) either the filter requestors selection is empty or the selected requestors are in the requestors column (added in the prior filter)

3) either the filter logistics selection is empty or the selected logistics are in the logistics column (added in the prior filter)

 

If ALL of the above are true, then the record is returned in the resultant table of the entire formula.

 

 

So, to troubleshoot, let's take the formula apart a bit.

First try this:

With({galItems:
    AddColumns(
        Filter('Domestic Shipping Requests',
            txtSearchBox.Text in Company,
            (!ckMine.Value || 'Requestor Name'.Email=varUser.Email),
            'Request Date' >=dpFromDate.SelectedDate && 'Request Date' <=dpToDate.SelectedDate
        ),
        "requestors", With({lName: Split('Requestor Name'.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."),
        "logistics", If(IsBlank('Shipped By'.DisplayName), "pending", With({lName: Split(ShippedBy.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(FirstN(lName, 2)).Result, 1) & "."))
    )},
    
    DropColumns(
        SortByColumns(galItems,
           Coalesce(locSortColumn,"Company"),
           If(Coalesce(locSortAscending,true),Ascending,Descending)
        ),
        "requestors", 
        "logistics"
    )
)

Does that produce results?  If so, then the issue is in the secondary filter.  If not, then it is in the primary.

 

 

_____________________________________________________________________________________
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@RandyHayes 

 

Hi Randy,

 

Thank you for the revised formula. We now have some results appearing in the gallery! I did go ahead and use the Title column for the Destination label so I edited the Items formula to reflect that change. The Display My Requests feature is working. I went ahead and added one for the Logistics crew members as well (I'll hide it from the Requestors later). The Search feature is not working quite yet. The Sort icons for the Text and Number type columns are working. The Choice and Person sorting icons are not working (Status, Requestor, Method, Logistics). The Date filters are working, but I didn't know how to add the logic to the Default property of the tglApplyFilters toggle so I was wondering if you could help me with that as well as the Search and Sorting icons. I've attached a doc that shows the formulas I am using for the Sorting icons and Search bar. Would appreciate a refresher on how to use only 1 icon for the Search/Cancel Search both in terms of which one is visible and the OnSelect property. As I recall you had a trick for putting that into the toggle as well. I'm really trying to learn your expert methods.

I'll be taking my mother to an appt tomorrow morning so won't be able to check this post until afternoon so no rush on the response. Thank you Randy. You're the best! Teresa

 

NewGalSS.png

Gallery Items property:

With({galItems:
    AddColumns(
        Filter('Domestic Shipping Requests',
            txtSearchBox.Text in "Title",
            (!ckMine.Value || 'Requestor Name'.Email=varUser.Email),
            (!ckAssigned.Value || 'Shipped By'.Email=varUser.Email),
            'Request Date' >=dpFromDate.SelectedDate && 'Request Date' <=dpToDate.SelectedDate
        ),
        "requestors", With({lName: Split('Requestor Name'.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."),
        "logistics", If(IsBlank('Shipped By'.DisplayName), "pending", With({lName: Split(ShippedBy.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(FirstN(lName, 2)).Result, 1) & "."))
    )},
    
    DropColumns(
        SortByColumns(galItems,
           Coalesce(locSortColumn,"Title"),
           If(Coalesce(locSortAscending,true),Ascending,Descending)
        ),
        "requestors", 
        "logistics"
    )
)

Apply Filters Toggle Default property:

!IsBlank(lclFilter.stats) ||  
(!IsBlank(lclFilter.requestors) && CountRows(lclFilter.requestors)>0) ||
(!IsBlank(lclFilter.logistics) && CountRows(lclFilter.logistics)>0) 

 

 

 

RandyHayes
Super User
Super User

@tagustin2020 

Yes, none of the searching/filtering would have worked with that last formula.  It was a test to see if we had issues in the top With formula or the inner formula.

 

So, if there were results, then that means the issue is in the filter (second) part/inner of the formula.

 

Let's change to this:

With({galItems:
    AddColumns(
        Filter('Domestic Shipping Requests',
            txtSearchBox.Text in Company,
            (!ckMine.Value || 'Requestor Name'.Email=varUser.Email),
            'Request Date' >=dpFromDate.SelectedDate && 'Request Date' <=dpToDate.SelectedDate
        ),
        "requestors", With({lName: Split('Requestor Name'.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."),
        "logistics", If(IsBlank('Shipped By'.DisplayName), "pending", With({lName: Split(ShippedBy.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(FirstN(lName, 2)).Result, 1) & "."))
    )},
    
    DropColumns(
        SortByColumns(
            Filter(galItems,
                (IsBlank(lclFilter.stats) || "All" in lclFilter.stats || Status.Value in lclFilter.stats.Value) &&
                If(CountRows(lclFilter.requestors) > 0, requestors in lclFilter.requestors, true) &&
                If(CountRows(lclFilter.logistics) > 0, logistics in lclFilter.logistics, true)
            ),
            Coalesce(locSortColumn,"Company"),
           If(Coalesce(locSortAscending,true),Ascending,Descending)
        ),
        "requestors", 
        "logistics"
    )
)

I recall there was a reason that I original put the If logic in the formula for the row count, but don't recall at the moment why.  So, let's put it back in to see if that is where it went wrong.

 

As for the Toggle...what issue are you seeing on that?  It looks like the formula there should be performing as needed.  Is there something else needed to be added?

 

Pretty sure the only purpose of that toggle was to give us a dynamic variable to determine if filtering was in place.  Based on that, the other icon and text could adjust themselves according to the toggle value.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

 

Hello Randy,

 

Thank you for the revised formula. I changed it a little to add the Logistics checkbox and Title column references. The revision is below. Can you help me add logic to the Apply Filters toggle for the date pickers? Right now, the label below the search box does not change over to REFINE FILTERS | CLEAR FILTERS when I select dates to filter on. The gallery is filtered by date okay, it is just the label that is the issue. It stays in the APPLY FILTERS mode. The sorting icons for the Person (Requestor & Logistics) and Choice (Status & Method) are not working yet. When I click them, the gallery goes blank. The Text and Number columns work fine. I've attached a doc with Apply Filters and Sort Icon formulas. All of the other Filters are working great. I really appreciate your help ironing out these issues! Teresa

 

Latest Items formula:

With({galItems:
    AddColumns(
        Filter('Domestic Shipping Requests',
            txtSearchBox.Text in 'Company Title',
            (!ckMine.Value || 'Requestor Name'.Email=varUser.Email),
            (!ckAssigned.Value || 'Shipped By'.Email=varUser.Email),
            'Request Date' >=dpFromDate.SelectedDate && 'Request Date' <=dpToDate.SelectedDate
        ),
        "requestors", With({lName: Split('Requestor Name'.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(lName).Result, 1) & "."),
        "logistics", If(IsBlank('Shipped By'.DisplayName), "pending", With({lName: Split(ShippedBy.DisplayName, " ")},
                    First(lName).Result & " " & Left(Last(FirstN(lName, 2)).Result, 1) & "."))
    )},
    
    DropColumns(
        SortByColumns(
            Filter(galItems,
                (IsBlank(lclFilter.stats) || "All" in lclFilter.stats || Status.Value in lclFilter.stats.Value) &&
                If(CountRows(lclFilter.requestors) > 0, requestors in lclFilter.requestors, true) &&
                If(CountRows(lclFilter.logistics) > 0, logistics in lclFilter.logistics, true)
            ),
            Coalesce(locSortColumn,"Title"),
           If(Coalesce(locSortAscending,true),Ascending,Descending)
        ),
        "requestors", 
        "logistics"
    )
)

 

Latest Apply Filters toggle Default formula:

!IsBlank(lclFilter.stats) ||  
(!IsBlank(lclFilter.requestors) && CountRows(lclFilter.requestors)>0) ||
(!IsBlank(lclFilter.logistics) && CountRows(lclFilter.logistics)>0) 

 

RandyHayes
Super User
Super User

@tagustin2020 

Okay, let me break apart a couple of things from the doc.

RandyHayes_0-1619818486473.png

The Icon formula should be this (and equally so on all the other icon formulas but with their respective names)

If(locSortColumn<>"Status" || (locSortColumn="Status" && !locSortAscending), 
   Icon.ChevronDown, Icon.ChevronUp
)

 

The only thing the Default property for the toggle is missing (from what I am hearing) is the inclusion of the DatePickers. 

BUT, first, do your DatePickers have a default value?

 

For the sorting, your gallery goes blank because your Items formula is getting an error.  The error will be from the SortByColumns function in it.  For the Requestors and Logistics what you have will not work as you are setting the column variable to "Requestors" and the formula has "requestors" in it.  Same thing for Logistics, you are setting to "ShippedBy", but your formula has "logistics" in it.  You need to match the names in the sorting variable to the exact name of the column in your Items formula.  So replace "Requestors" with "requestors" and "ShippedBy" with "logistics".

 

I think that is it at the moment.  Fix those issues and then let me know about the default dates for the date pickers.

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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Really want to show your appreciation? Buy Me A Cup Of Coffee!

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TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

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We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

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