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Anonymous
Not applicable

Book a Room Template

Hi,Does anyone know how to add email list in book a room template? Its like this, i want the user  to be able to select a name/email from a list, select a room to book and when i click on book, it will send email to that user and the meeting room. so far, i am able to send email to that meeting room and it get booked. now, i want to add name list with email in it.

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Anonymous,

 

Could you please share a bit more about your Organization? Is it a Office 365 group?

Further, could you please share a bit more about the email list that you mentioned?

 

If your Organization is an Office 365 group, I think the following formula could get all users existed within your Organization:

Office365Users.SearchUser().Mail

 

In addition, if you want to select multiple email addresses from the email list and send email to the multuple users, I think the Combo box control could achieve your needs. I have made a test, please take a try with the following workaround:

 

  • Set the OnVisible property of the RoomSelectScreen screen of the template app to following formula:
ClearCollect(EmailList,Office365Users.SearchUser())
  • Add a Combo box control (ComboBox1) within the RoomSelectScreen screen of the template app, set the Items property of the Combo box control to following formula:
EmailList.Mail
  • Within the ConfirmationScreen screen of the template app, modify the formula within the OnVisible property of the screen as below:
UpdateContext({ShowLoading: true});
If(OnlineMeeting,
 Set(SkypeMeeting, SkypeForBusiness.CreateMeeting("Skype Meeting for " & If(BookForMeeting, MeetingsGallery.Selected.Subject, User().FullName), {ExpirationDateTime: Text(DateAdd(StartDateTime, 1, Days), UTC)}));

 If(BookForMeeting,
 
 ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
 ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
 ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
 ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
 Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
 Set(RequiredAttendeesTrue, RequiredAttendeesFinal);
 Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Booking", User().FullName & "'s Skype Meeting",
 MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees,
 Body: "<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"}),

 Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Skype Meeting", StartDateTimeUTC, EndDateTimeUTC, {Body:"<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", 
 IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"})),


 If(!BookForMeeting,
 Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Booking", StartDateTimeUTC, EndDateTimeUTC, 
 {
  RequiredAttendees:Concat(ComboBox1.SelectedItems,Mail&";"), /* <--- Modify the formula here */
  Location: RoomsGallery.Selected.Name,
  Importance: "Normal", ShowAs: "Busy"
 }
),
 ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
 ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
 ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
 ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
 Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
 Set(RequiredAttendeesTrue, RoomsGallery.Selected.Email & ";" & RequiredAttendeesFinal);
 Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Skype Meeting", User().FullName & "'s Booking", MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees, Body: "Room has been updated to " & RoomsGallery.Selected.Name, Location: RoomsGallery.Selected.Name, Importance: "Normal", ShowAs: "Busy"})
 )
);
UpdateContext({ShowLoading: false})

 

More details about the Combo box control in PowerApps, please check the following article:

Combo box control

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

12 REPLIES 12
v-xida-msft
Community Support
Community Support

Hi @Anonymous,

 

Could you please share a screenshot of your app's configuration?

Further, do you want the user to select a email from the list (email list) and then send an email to the user when you click on Book?

 

I have made a test on my side, please take a try with the following workaround:

 

  • Add a Drop down control (Dropdown1) within the RoomSelectScreen screen of the template app, then set the Items property of the Drop down control to following formula:
Office365Users.SearchUser().Mail

2.JPG

 

  • Within the ConfirmationScreen screen of the template app, modify the formula within the OnVisible property of the screen as below:
UpdateContext({ShowLoading: true});
If(OnlineMeeting,
Set(SkypeMeeting, SkypeForBusiness.CreateMeeting("Skype Meeting for " & If(BookForMeeting, MeetingsGallery.Selected.Subject, User().FullName), {ExpirationDateTime: Text(DateAdd(StartDateTime, 1, Days), UTC)}));

If(BookForMeeting,

ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
Set(RequiredAttendeesTrue, RequiredAttendeesFinal);
Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Booking", User().FullName & "'s Skype Meeting",
MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees,
Body: "<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"}),

Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Skype Meeting", StartDateTimeUTC, EndDateTimeUTC, {Body:"<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>",
IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"})),



If(!BookForMeeting,
Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Booking", StartDateTimeUTC, EndDateTimeUTC,
{
RequiredAttendees:Dropdown1.Selected.Mail, /* Modify the formula here */
Location: RoomsGallery.Selected.Name,
Importance: "Normal", ShowAs: "Busy"
}
),
ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
Set(RequiredAttendeesTrue, RoomsGallery.Selected.Email & ";" & RequiredAttendeesFinal);
Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Skype Meeting", User().FullName & "'s Booking", MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees, Body: "Room has been updated to " & RoomsGallery.Selected.Name, Location: RoomsGallery.Selected.Name, Importance: "Normal", ShowAs: "Busy"})
)
);
UpdateContext({ShowLoading: false})

3.JPG

 

 

 

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Hi Kris,

 

Thank you so much for responding to me. 🙂

 

I tried your code for this one:

  • Add a Drop down control (Dropdown1) within the RoomSelectScreen screen of the template app, then set the Items property of the Drop down control to following formula: 
    Office365Users.SearchUser().Mail

However, it does not populate all emails from my organization. It only populate one and that is not from my org.

 

But most importantly, thank you so much for coming up with this. But, I want the user to be able to select more than one emails rather to just only one.

 

Thank you and have a nice day 🙂

Hi @Anonymous,

 

Could you please share a bit more about your Organization? Is it a Office 365 group?

Further, could you please share a bit more about the email list that you mentioned?

 

If your Organization is an Office 365 group, I think the following formula could get all users existed within your Organization:

Office365Users.SearchUser().Mail

 

In addition, if you want to select multiple email addresses from the email list and send email to the multuple users, I think the Combo box control could achieve your needs. I have made a test, please take a try with the following workaround:

 

  • Set the OnVisible property of the RoomSelectScreen screen of the template app to following formula:
ClearCollect(EmailList,Office365Users.SearchUser())
  • Add a Combo box control (ComboBox1) within the RoomSelectScreen screen of the template app, set the Items property of the Combo box control to following formula:
EmailList.Mail
  • Within the ConfirmationScreen screen of the template app, modify the formula within the OnVisible property of the screen as below:
UpdateContext({ShowLoading: true});
If(OnlineMeeting,
 Set(SkypeMeeting, SkypeForBusiness.CreateMeeting("Skype Meeting for " & If(BookForMeeting, MeetingsGallery.Selected.Subject, User().FullName), {ExpirationDateTime: Text(DateAdd(StartDateTime, 1, Days), UTC)}));

 If(BookForMeeting,
 
 ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
 ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
 ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
 ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
 Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
 Set(RequiredAttendeesTrue, RequiredAttendeesFinal);
 Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Booking", User().FullName & "'s Skype Meeting",
 MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees,
 Body: "<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"}),

 Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Skype Meeting", StartDateTimeUTC, EndDateTimeUTC, {Body:"<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", 
 IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"})),


 If(!BookForMeeting,
 Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Booking", StartDateTimeUTC, EndDateTimeUTC, 
 {
  RequiredAttendees:Concat(ComboBox1.SelectedItems,Mail&";"), /* <--- Modify the formula here */
  Location: RoomsGallery.Selected.Name,
  Importance: "Normal", ShowAs: "Busy"
 }
),
 ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
 ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
 ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
 ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
 Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
 Set(RequiredAttendeesTrue, RoomsGallery.Selected.Email & ";" & RequiredAttendeesFinal);
 Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Skype Meeting", User().FullName & "'s Booking", MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees, Body: "Room has been updated to " & RoomsGallery.Selected.Name, Location: RoomsGallery.Selected.Name, Importance: "Normal", ShowAs: "Busy"})
 )
);
UpdateContext({ShowLoading: false})

 

More details about the Combo box control in PowerApps, please check the following article:

Combo box control

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Were you ever able to find a solution for this?

 

I am attempting something similiar: book a room + add attendees.

Via additional forum digging I was able to get the combobox results I wanted with:

RoomSelectScreen Combobox item: 

Office365Users.SearchUser({searchTerm: ComboBox4.SearchText})  

Additionally, I used your ConfirmationScreen coding and modified the formula to point to my ComboBox.

 

However, the app no longer books rooms. 

It only sends a meeting invite to the selected combobox users. Not the room. 

 

When looking at the meeting appointment I noticed that the room is no longer being added to the send field. Instead the room is only added to the location. 

 

Thoughts?

 

Thanks. 

 

(P.S. any idea on how to add editable meeting details? Primarily the subject.)

Via additional forum digging I was able to produce the results I wanted in the combobox with:

Combobox item: Office365Users.SearchUser({searchTerm: ComboBox4.SearchText})  

 

With the suggested coding on the Confirmation page: 

UpdateContext({ShowLoading: true});
If(OnlineMeeting,
Set(SkypeMeeting, SkypeForBusiness.CreateMeeting("Skype Meeting for " & If(BookForMeeting, MeetingsGallery.Selected.Subject, User().FullName), {ExpirationDateTime: Text(DateAdd(StartDateTime, 1, Days), UTC)}));

If(BookForMeeting,

ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
Set(RequiredAttendeesTrue, RequiredAttendeesFinal);
Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Booking", User().FullName & "'s Skype Meeting",
MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees,
Body: "<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"}),

Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Skype Meeting", StartDateTimeUTC, EndDateTimeUTC, {Body:"<a href="&SkypeMeeting.JoinUrl&">Join Skype Meeting</a>", 
IsHtml:true, Location: "Online Meeting", Importance: "Normal", ShowAs: "Busy"})),


If(!BookForMeeting,
Office365.V2CalendarPostItem(MyCalendar, User().FullName & "'s Booking", StartDateTimeUTC, EndDateTimeUTC, 
{
RequiredAttendees:Concat(ComboBox4.SelectedItems,Mail&";"), /* <--- Modify the formula here */
Location: RoomsGallery.Selected.Name,
Importance: "Normal", ShowAs: "Busy"
}
),
ClearCollect(RequiredAttendeesNoRoom, Split(MeetingsGallery.Selected.RequiredAttendees, ";"));
ForAll(AllRooms, RemoveIf(RequiredAttendeesNoRoom, Address = Result));
ClearCollect(RequiredAttendeesNoRoom, Concat(RequiredAttendeesNoRoom, Result & ";"));
ClearCollect(RequiredAttendeesNoRoom, Split(First(RequiredAttendeesNoRoom).Value, ";;"));
Set(RequiredAttendeesFinal, First(RequiredAttendeesNoRoom).Result);
Set(RequiredAttendeesTrue, RoomsGallery.Selected.Email & ";" & RequiredAttendeesFinal);
Office365.V2CalendarPatchItem(MyCalendar, MeetingsGallery.Selected.Id, If(MeetingsGallery.Selected.Subject = User().FullName & "'s Skype Meeting", User().FullName & "'s Booking", MeetingsGallery.Selected.Subject), StartDateTimeUTC, EndDateTimeUTC, {RequiredAttendees: RequiredAttendeesTrue, OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees, Body: "Room has been updated to " & RoomsGallery.Selected.Name, Location: RoomsGallery.Selected.Name, Importance: "Normal", ShowAs: "Busy"})
)
);
UpdateContext({ShowLoading: false})

However, the app no longer books a room. It sends a meeting invite to the added users but not to the room so the room never gets booked.

 

Thoughts? 

Thanks!

 

JSibelo
Regular Visitor

How did you get the room to send the mail, by default it does not send a mail to the selected meeting room after app is published.

Note, I removed the SFB connector as this is in preview and just does not connect.

hi

 

I want to use this app in our reception area, the only modification i need to do is to add a person's name or email so that when they click on book and the reception ladies go check on the rooms it will say the name or email of the person who booked the room. i tried to add the dropdown1 in the roomlistselectscreen, i manage to get the office36users.searchusers()mail to work and show the emails of the people in my org, but as soon as i go down to add the next step as suggested above "

RequiredAttendees:Dropdown1.Selected.Mail, /* Modify the formula here */
Location: RoomsGallery.Selected.Name,
Importance: "Normal", ShowAs: "Busy""


 then my app gives errors and i cannot run it. what exactly am i doing wrong? do i need to put something where it says modfify the formula here or do i just paste it as is?

hi there, can anyone help me plz?

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For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

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