cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Book a Room template Time Zone Issue

Good day, we are currently using the "Book a Room" PowerApp. Please can I have some assistance:

1) Time Zone - We are in South Africa (therefore South Africa (GMT+2)) I have searched the forums and there hasn't been a successful solution offered as yet. When booking a room through the app, the time zone is correct, and upon reaching the confirmation page the time reflected is correct as per our timezone. The calendar invite in the User's diary, as well as the Room's diary is correct as per our timezone, however the Auto-response sent by the room (resource mailbox) reflects the time in UTC. Please can you assist in providing steps whereby I can correct this.

 

Assistance would be greatly appreciated!

11 REPLIES 11
GarethPrisk
Resident Rockstar
Resident Rockstar

Hadn't looked at this Template before, but this question made me curious.

Unfortunately, this is not their best example of a well-coded app, and is also a bit dated. For the examples below, I am using the control and screen names that are included with the template.

To resolve your issue, here's what you'll want to explore:

  • (Button9) button
    • Sets a global variable (IsBooking) to True
    • Navigates to (ConfirmationScreen) screen
  • (ConfirmationScreen) screen
    • The OnVisible property of this screen it actually creating the event
    • If the global variable is True, it creates an event
      • This is problematic because in the Studio it will execute this function when you navigate to the screen, creating duplicate events
      • There are a number of better patterns for this, but it will work in most cases
    • Review the function here and adjust as needed; notes below

 

At a glance, the formula is not passing a TimeZone parameter. If you provide this with the correct timezone, then it should create the event correctly. Example below (the annotated portions were updated).

 

If(
    IsBooking,
    UpdateContext({ShowLoading: true});
    If(
        !BookForMeeting,
        Office365.V4CalendarPostItem( // Using new connector
            MyCalendar,
            User().FullName & "'s Booking",
            StartDateTimeUTC,
            EndDateTimeUTC,
            "Not sure what this is, but add SA timezone", // Added timezone            
            {   
                requiredAttendees: RoomsGallery.Selected.Email, // Mapped to new param name
                location: RoomsGallery.Selected.Name, // Mapped to new param name
                importance: "Normal", // Mapped to new param name
                showAs: "Busy" // Mapped to new param name
            }
        ),
        ClearCollect(
            RequiredAttendeesNoRoom,
            Split(
                MeetingsGallery.Selected.RequiredAttendees,
                ";"
            )
        );
        ForAll(
            AllRooms,
            RemoveIf(
                RequiredAttendeesNoRoom,
                Address = Result
            )
        );
        ClearCollect(
            RequiredAttendeesNoRoom,
            Concat(
                RequiredAttendeesNoRoom,
                Result & ";"
            )
        );
        ClearCollect(
            RequiredAttendeesNoRoom,
            Split(
                First(RequiredAttendeesNoRoom).Value,
                ";;"
            )
        );
        Set(
            RequiredAttendeesFinal,
            First(RequiredAttendeesNoRoom).Result
        );
        Set(
            RequiredAttendeesTrue,
            RoomsGallery.Selected.Email & ";" & RequiredAttendeesFinal
        );
        Office365.V2CalendarPatchItem(
            MyCalendar,
            MeetingsGallery.Selected.Id,
            If(
                MeetingsGallery.Selected.Subject = User().FullName & "'s Skype Meeting",
                User().FullName & "'s Booking",
                MeetingsGallery.Selected.Subject
            ),
            StartDateTimeUTC,
            EndDateTimeUTC,
            {
                RequiredAttendees: RequiredAttendeesTrue,
                OptionalAttendees: MeetingsGallery.Selected.OptionalAttendees,
                Body: "Room has been updated to " & RoomsGallery.Selected.Name,
                Location: RoomsGallery.Selected.Name,
                Importance: "Normal",
                ShowAs: "Busy"
            }
        )
    );
    UpdateContext({ShowLoading: false})
);
Set(
    IsBooking,
    false
)

 

Update:

- I am not sure what the timezone parameter expects, so updated my example

 

Formula bar to the rescue!
If you have a blank in the TimeZone parameter, it will show expected values.

GarethPrisk_0-1607095369514.png

 

"(UTC+02:00) Harare, Pretoria" will work for you.

Anonymous
Not applicable

Good day Gareth, apologies for the delay in response, I had another urgent project to attend to and never got a chance to test your code before now. I have made the changes as you suggested, however now the calendar events are no longer being created. Do I need to change the code in other places other than the ConfirmationScreen OnVisible property?

leslie_rivera
Helper V
Helper V

I am having the same issue. The app shows the correct time zones but the confirmation email shows in UTC. I tried the suggestions above but that didn't work. I need it to show in Mountain Time Zone. UTC-07:00. Can anyone help???

 

leslie_rivera_0-1620768703545.png

 

Hi , I have the same problem, after book my Room I'm receive email confirmation with bad information "mercredi 23 juin 2021 06:00-10:00 (UTC) Temps universel coordonné " for UTC+02 PARIS.

chtz01
Regular Visitor

I have the same issue. Has anyone found a solution?

leslie_rivera
Helper V
Helper V

On the ConfirmationScreen OnVisible property I had to specify my time zone.

 

If(
IsBooking,
UpdateContext({ShowLoading: true});
If(
!BookForMeeting,
Office365.V4CalendarPostItem(
MyCalendar,
User().FullName & "'s Booking",
StartDateTime,
EndDateTime,
"Mountain Standard Time",
{
requiredAttendees: RoomsGallery.Selected.Email,
location: RoomsGallery.Selected.Name,
importance: "normal",
showAs: "Free"
}
),
ClearCollect(
RequiredAttendeesNoRoom,
Split(
MeetingsGallery.Selected.RequiredAttendees,
";"
)
);
ForAll(
AllRooms,
RemoveIf(
RequiredAttendeesNoRoom,
Address = Result
)
);
ClearCollect(
RequiredAttendeesNoRoom,
Concat(
RequiredAttendeesNoRoom,
Result & ";"
)
);
ClearCollect(
RequiredAttendeesNoRoom,
Split(
First(RequiredAttendeesNoRoom).Value,
";;"
)
);
Set(
RequiredAttendeesFinal,
First(RequiredAttendeesNoRoom).Result
);
Set(
RequiredAttendeesTrue,
RoomsGallery.Selected.Email & ";" & RequiredAttendeesFinal
);
Set(
OriginalBody,
Office365.V3CalendarGetItem(
MyCalendar,
MeetingsGallery.Selected.Id
).body
);
Office365.V4CalendarPatchItem(
MyCalendar,
MeetingsGallery.Selected.Id,
If(
MeetingsGallery.Selected.Subject = User().FullName & "'s Zoom Meeting",
User().FullName & "'s Booking",
MeetingsGallery.Selected.Subject
),
StartDateTime,
EndDateTime,
"Mountain Standard Time",
{
requiredAttendees: RequiredAttendeesTrue,
optionalAttendees: MeetingsGallery.Selected.OptionalAttendees,
body: OriginalBody,
location: RoomsGallery.Selected.Name,
importance: "Normal",
showAs: "Busy",
isHtml: true
}
)
);
UpdateContext({ShowLoading: false})
);
Set(
IsBooking,
false
)

 

leslie_rivera_0-1632407383231.png

leslie_rivera_1-1632407393105.png

leslie_rivera_2-1632407399924.png

leslie_rivera_3-1632407406568.png

 

 

Hi @leslie_rivera and thank you for replying. Your solution did not work for me, but does your Auto-response sent by the room (resource mailbox) reflect the time in Mountain Standard Time?

leslie_rivera
Helper V
Helper V

@chtz01Yes the email responses are now showing Mountain Standard Time. I exported a copy of the app and attached below. You can import it into your environment and review it and make any necessary changes to it. IT took me months to build out but it works perfectly now.

Here are directions for importing a canvas app package: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/export-import-app

Helpful resources

Announcements

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik        AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365      If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.       Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.    Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Microsoft Power Platform | March 2023 Newsletter

Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community".    LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more.   Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!   Did you miss an episode?  Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages     Power Platform leading a new era of AI-generated low-code development.   **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog         Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps.       UPCOMING EVENTS   Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more.  Click here to find out more and register today!     Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today!       Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today!      COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels!  These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users:  @WarrenBelz  |  @iAm_ManCat  Community Users: @LaurensM | @Rusk | @RJM07    Power Automate:   Super Users: @abm  | @Expiscornovus | @RobElliott  Community Users:  @grantjenkins | @Chriddle    Power Virtual Agents:   Super Users: @Expiscornovus | @Pstork1  Community Users: @MisterBates | @Jupyter123 | Kunal K   Power Pages: Super Users:  @OliverRodriguesOliverRodrigues | @Mira_Ghaly  Community Users: @FubarFubar | @ianwukianwuk  LATEST PRODUCT BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps, Power Automate, Power Virtual Agents, Power Pages 

Top Solution Authors
Top Kudoed Authors
Users online (2,772)