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Radoslavov
Post Prodigy
Post Prodigy

Button to Set Reminder

Hi all,

 

I have an app where an approval process for onboarding is moved from one person to another, in one of the steps i would like to set up an option for the person to set a reminder X days before a deadline, in this case, this is the start date of the new employee, which is stored in a variable called varRecord.'Contract start date'.

 

I could use either ToDo or Outlook as a reminder option, I'm not sure honestly which is the best but I can try both ways and decide accordingly. 

 

I don't want to use Power Automate for something so simple, especially when there is a connections that can be used inside Power Apps.

 

So if the Contract Start date is 30.01.2023 I want to set to remind me 15 days prior to this date, so I can follow up with the rest of the departments if everything is ready for the new employee. 

 

Thank you in advance and regards,

Kiril

1 ACCEPTED SOLUTION

Accepted Solutions

I've actually made it work with ToDo as it is more simple and convenient:

 

Here is my formula:

'MicrosoftTo-Do(Business)'.CreateToDo(
    "Onboarding request reminder for " & varRecord.'First Name' & " " & varRecord.'Last Name',
    {
        DueDateTime: {
            DateTime: DateAdd(
                varRecord.'Contract start date',
                -14,
                Days
            ),
            TimeZone: "UTC"
        }
    }
);Notify(
    "A To-Do task has been created. Please allow a minute for the task to synchronize with your Outlook task list",
    Success
);

Thank you @cha_cha for the suggestion with Outlook.

 

Regards,

Kiril

View solution in original post

5 REPLIES 5
cha_cha
Super User
Super User

Hello @Radoslavov 

 

Unfortunately, you'll have to use Automate because PowerApps functions can only run if they are attended (a user is present clicking something). Automate provide an unattended feature where you can schedule things.

 

If you still want to continue using PowerApps only, assign someone to open your app. Then on your app code, whenever it is launched, have it check the date and compare it to your list record if there's anything to be sent that day.

 

You might also need a column that will indicate that a reminder has been sent so if in case the app is opened many times, it won't send multiple times too.

 


  ✔️
Just in case my response helped you solve your problem, please mark/accept this as a SOLUTION This helps community members if they experience a similar issue in the future.

 

  🔗
🕸bistek.space  🐦 @cha_bistek  📺 @BisTekSpace 

 


 
Just in case my answer helped you solve your problem, please mark/accept this as a SOLUTION This helps community members if they experience a similar issue in the future.

 
bistek.space   @charv3n    @BisTekSpace 

Hi @cha_cha , actually the reminder will be only upon request, not automatically based, on a button click Set Reminder

Radoslavov_0-1670325687261.png

Thank you!

I'm experimenting now with To-Do connector but I'm having troubles with the formula and I'm not sure ho to complete it 

 

Radoslavov_1-1670325853370.png

 

cha_cha
Super User
Super User

@Radoslavov 

 

Ah right, utilize the Outlook Task connector. thank you for pointing it out. learned something today. 😊

 

Here's what I've done so far.

OutlookTasks.CreateTaskV3(
    "Go Sleep",
    {
        Status:"NotStarted",
        Importance:"High",
        Sensitivity:"Normal",
        IsReminderOn:true,
        ReminderDateTime: {
            DateTime: DateAdd(
                Now(),
                1,
                Minutes
            ),
            TimeZone: "Eastern Standard Time"
        },
        DueDateTime: {
            DateTime: DateAdd(
                Now(),
                1,
                Minutes
            ),
            TimeZone: "Eastern Standard Time"
        }
    }
)

 

 

 


 
Just in case my answer helped you solve your problem, please mark/accept this as a SOLUTION This helps community members if they experience a similar issue in the future.

 
bistek.space   @charv3n    @BisTekSpace 

I've actually made it work with ToDo as it is more simple and convenient:

 

Here is my formula:

'MicrosoftTo-Do(Business)'.CreateToDo(
    "Onboarding request reminder for " & varRecord.'First Name' & " " & varRecord.'Last Name',
    {
        DueDateTime: {
            DateTime: DateAdd(
                varRecord.'Contract start date',
                -14,
                Days
            ),
            TimeZone: "UTC"
        }
    }
);Notify(
    "A To-Do task has been created. Please allow a minute for the task to synchronize with your Outlook task list",
    Success
);

Thank you @cha_cha for the suggestion with Outlook.

 

Regards,

Kiril

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