cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
kacmcgrath
Frequent Visitor

Can't place gallery inside of Form control

Hi there,

I am trying to create a form is based on a few different Sharepoint Lists. There are lists that I want to pull values from for drop downs (for example, a list with department units will populate a drop down that a user can use to select a unit) AND I also want to pull from lists to populate galleries. For example, I have a SP List called "Tasks" that lists a bunch of (you guessed it) tasks and their associated unit. The selection in the Unit drop down will be used to filter the tasks that are displayed in the gallery. The gallery will also contain form controls to rate a person's performance on each task. All of this data should be submittable to another SharePoint List, which will then be used to create data dashboards of employee performance, etc. 

I created all of this in a Canvas App but didn't use a Form control. Of course, when I went to set up a submit button there was no form name to reference, so I started trying to rebuild this with the form as the foundation. The problem I am having with this is I can't seem to put a gallery inside of a form control. I've tried doing this with a blank canvas app, and I've tried generating the app from the list and trying to add a gallery to that. No matter what I do, the gallery is created outside of the form. I am attaching a screenshot of the app that I was working on so you can see what I'm trying to accomplish. It's a two column layout with a gallery on either side pulling two different sets of tasks based on the drop down.

 

I'm looking to either find some workaround that doesn't require me to have these elements inside a form control, OR, to understand how I can get them inside a form control. Thanks in advance to anyone who takes the time to look at this. Please let me know if I can provide any additional context. 

 

Screen Shot 2021-08-27 at 11.48.21 AM.png

 

1 ACCEPTED SOLUTION

Accepted Solutions
RandyHayes
Super User
Super User

@kacmcgrath 

Yes, your form can get its values from any control you want.  You don't have to have anything inside the form.  In fact, I use forms for just about everything (because they bring so much to the table that you will not have to do yourself), but I rarely use the interface of the form....it gets its values from anywhere else that I want.

 

You might find my comprehensive video on Forms - everything you ever wanted to know, plus a few things you never thought possible to be of interest as you're starting out.

It's a very long video, so don't let that scare you as it is broken into sections and there is a table of contents in the description so that you can quickly get to information that you want.

Of particular interest once you've grasped the basics, is in Part 3 where I show how to separate the form and the interface.

 

So a couple of things about Forms.  When you SubmitForm, it is quite simple...it uses the Update properties of all of the datacards in the form to create the record that it will submit.  In general (by default) the Update property of a datacard is set to get the value of the input control that is in the datacard to use as the field value submitted...but there is NOTHING that stops you from getting that value from any other control in the entire app.

 

SO...as a basic example, let's say you had a list of selections in a Gallery (from a Value column of some data - hand written or from a datasource) and the goal was to have a checkbox in each row of the gallery so the user can check the items they want.  This will all need to be then put into a comma separated text column in your datasource.  SO...we change the Update property of the datacard for that text column in your form to the following :  Concat(Filter(theGallery.AllItems, theCheckBox.Value), Value & ",")

 

Now, when SubmitForm is done, the value for that column is coming from a control outside of the gallery.

 

Perhaps the above gives you some ideas on where you're heading.  But, always happy to provide more detail as you go.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

7 REPLIES 7
RandyHayes
Super User
Super User

@kacmcgrath 

You can place a Gallery in a Form DataCard by inserting a Gallery, then selecting the Gallery and cutting it (ctrl-x) and then selecting your datacard and pasting (ctrl-v).

 

However, be cautious of galleries in forms...they do not behave well depending on what you are trying to do.

You are best to have the gallery outside of the form.  

 

I hope this is helpful for you.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
kacmcgrath
Frequent Visitor

@RandyHayes thanks for your reply. It sounds like you are saying that it just may not work reliably to have a gallery containing for controls inside of a form. Is that correct?

 

 

RandyHayes
Super User
Super User

@kacmcgrath 

It really depends on how you use it in the form.  If you are going to rely on the AllItems property of the gallery or any controls therein (based on the AllItems), then it will not work properly.

 

But it all really depends on your intentions with it.  

 

It is much easier to just place it outside of the Form and have it work alongside of the Form.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
kacmcgrath
Frequent Visitor

Sorry, I'm fairly new with this platform. I'm not clear whether you are suggesting there actually is some way for the gallery to be outside the form and still submit data to a list through form controls in the gallery or if you are just saying it's easier in general to place a gallery outside of a form. If it can't do the former then it's sort of a nonstarter for me because I would be relying on form controls inside the gallery (which i'm assuming relies on the AllItems property of the gallery). Thanks again for your time and responses. 

To be more specific, if there is some other way (outside of using galleries) to dynamically display fields by filtering a list inside of a form then I have no clue what that would be. Any hints appreciated. 

RandyHayes
Super User
Super User

@kacmcgrath 

Yes, your form can get its values from any control you want.  You don't have to have anything inside the form.  In fact, I use forms for just about everything (because they bring so much to the table that you will not have to do yourself), but I rarely use the interface of the form....it gets its values from anywhere else that I want.

 

You might find my comprehensive video on Forms - everything you ever wanted to know, plus a few things you never thought possible to be of interest as you're starting out.

It's a very long video, so don't let that scare you as it is broken into sections and there is a table of contents in the description so that you can quickly get to information that you want.

Of particular interest once you've grasped the basics, is in Part 3 where I show how to separate the form and the interface.

 

So a couple of things about Forms.  When you SubmitForm, it is quite simple...it uses the Update properties of all of the datacards in the form to create the record that it will submit.  In general (by default) the Update property of a datacard is set to get the value of the input control that is in the datacard to use as the field value submitted...but there is NOTHING that stops you from getting that value from any other control in the entire app.

 

SO...as a basic example, let's say you had a list of selections in a Gallery (from a Value column of some data - hand written or from a datasource) and the goal was to have a checkbox in each row of the gallery so the user can check the items they want.  This will all need to be then put into a comma separated text column in your datasource.  SO...we change the Update property of the datacard for that text column in your form to the following :  Concat(Filter(theGallery.AllItems, theCheckBox.Value), Value & ",")

 

Now, when SubmitForm is done, the value for that column is coming from a control outside of the gallery.

 

Perhaps the above gives you some ideas on where you're heading.  But, always happy to provide more detail as you go.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi Randy, 

 

I have a use case where I would like to use the AllItems property from my nested gallery inside a form. Is there a workout to accomplish this, or am I out of luck? My form is very long and nesting the gallery inside of the form was the only way I could seem to get everything to scroll at one together.  I posted the code below I am trying to use. It works perfectly when outside of the form but doesn't save any of the values in a collection when the gallery is nested inside of the edit form. Let me know!

 

ForAll(
    descGal.AllItems,
    Collect(descFinal,{Description: d.Text, Price: p.Text, Cost: c.Text, WorkHours: wh.Text }));
    GroupBy(descFinal, "Description", "Price", "Cost", "WorkHours");

 @RandyHayes 

Helpful resources

Announcements

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders     Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Top Solution Authors
Top Kudoed Authors
Users online (5,565)