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annajhaveri
Community Champion
Community Champion

Canvas apps for external users

Hello,

 

Can anyone please help on details license requirements for external users to use Canvas apps?

 

Thanks,

Anna Jhaveri

 

Regards,
Anna Jhaveri

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5 REPLIES 5
BCLS776
Super User
Super User

Hi @annajhaveri

 

External users will need to be added to the tenant AAD, have a valid Power Apps licence (which can be from their tenant), and have any underlying data sources shared with them as any other user. If you run into difficulties beyond that, check with the tenant Global Admin to make sure they don't have external users restricted as part of a security role or other policy. 

 

Hope that helps,

Bryan

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@BCLS776  thanks for response, in my case the user will be a microsoft account (live or hotmail) and data source will be SharePoint list, so they wont have PowerApps license from tenant, in that case what license do i need to provide to license in my tenant?

Regards,
Anna Jhaveri

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It sounds like you have no premium connectors, so the basic licencing that comes with a Microsoft 365 Business Basic licence will work. That's the least expensive way that I am aware of.

 

Bryan

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@BCLS776 yes no use premium connectors. I also read documentation that there is External users (authenticated) will be $ for 100 logins/month, is that applicable in this scenario?

Regards,
Anna Jhaveri

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@annajhaveri wrote:

@BCLS776 yes no use premium connectors. I also read documentation that there is External users (authenticated) will be $ for 100 logins/month, is that applicable in this scenario?


You may be mixing up the licencing model used for Power Apps Portals with the other licencing model. A Portal is another way to share apps with external users but is typically used for Dataverse backends. A Portal makes sense if you have many external users and don't want to commit to month-by-month licence cost for those.

 

Bryan

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