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PhilD
Kudo Kingpin
Kudo Kingpin

Collecting multiple SharePoint people with IDs from main row

I need some help building a collection from a SharePoint list called 'Organizations'. Each Organization (a location really) has multiple Leaders assigned in a multi-select people picker type field.

 

Ideally what I would like is something like what is shown below but not sure on the approach. In the example below, John appears as a 'Leader' for 'Organizations' having the IDs 12, 157, 52. Jane is only a 'Leader' for two 'Organizations', 3 & 52.

 

 colOrganizationLeaders

LeaderDisplayNameOrganizationIDs
John Smith12, 157, 52
Jane Doe3, 52

 

Tried things like this but not getting anywhere 😥

 

 

//returns all leaders and every combination of org IDs (Cartesian Product)		
Clear(colOrganizationLeaders);
ShowColumns(
ForAll(
    FirstN(
        Organizations,
        4
    ),
    ForAll(
        FirstN(
            Organizations.Leaders,
            3
        ),
        Collect(
            colOrganizationLeaders,
            AddColumns(
                Leaders.DisplayName,
                "OrgID",
                ID // can't match the org ID from original ForAll loop
            )
        )
    )
)
"OrgID")

 

 

I think I may need a few steps to go from a distinct list, then build up the IDs but I really need help. 

 

Any help getting started would be much appreciated! Thanks!

12 REPLIES 12

Thanks so much for your work on this!! I think this is so very close, I hope I can get the final piece to work...

 

As written, the collection colLeaders looks like this as each organization can have more than one leader...

 

 

LeadersDisplayName.png

LeadersDisplayNameCode.png

Anonymous
Not applicable

@PhilD 

I assumed that your Person column was a single select only, but I see it must be set as 'Allow multiple selections: Yes'. Is this correct?

 

So, solving this officially broken my brain, haha - a table inside a table gets messy! All you need to do is adjust your ForAll() to the below:

 

ForAll(ShowColumns(
    Organizations,"Leaders","ID"),
    ForAll(Leaders,
    Collect(colLeaders, {LeaderDisplayName: DisplayName, OrgID: ID}));

 

All the rest of the code can stay the same.

 

Nice challenge, I think it's solved now but let me know if you still get stuck!

 

Edit: I should've added my output to demo this codes' result, here it is (Note: Leaders can have the same OrgID in their list):

Leaders by OrgID - ForAll x 2.jpg

 

 

That's it! This works great now!

 

Thanks so much @Anonymous and @WarrenBelz for solving this for me. You guys are awesome! This will help me in other apps as well.

 

Final code

// clear colLeaders first, for obvious reasons
Clear(colLeaders);
// collect into colLeaders a table of names and IDs
// here, I've used my SP ID column but you use your relevant OrgID column name
ForAll(
    ShowColumns(
        Organizations,
        "Leaders",
        "ID"
    ),
    ForAll(
        Leaders,
        Collect(
            colLeaders,
            {
                LeaderDisplayName: DisplayName,
                OrgID: ID
            }
        )
    )
);
// Use GroupBy to build the Leaders collection with their assigned OrgIDs
// Unfortunately you can't use GroupBy directly on your SP list due to delegation issues, however,
ClearCollect(
    colLeaderGrouped,
    DropColumns(
        AddColumns(
            GroupBy(
                colLeaders,
                "LeaderDisplayName",
                "ListOfIDs"
            ),
            "OrganizationIDs",
            Concat(
                ListOfIDs,
                Text(OrgID),
                ", "
            )
        ),
        "ListOfIDs"
    )
)

 

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