cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
joesmith820
New Member

Combo box auto populated data not working with Patch or in email

I have two combo boxes in my app. One for users and one for vendors. The values for the users I can get to populate with patch and in my email but the vendor information refuses to save or populate. I am not getting any errors it just will not work.

 

ForAll(ProcurementRequest, If(!IsBlank(requesterinfo), Patch(OrderRequests, Defaults(OrderRequests), {Date:date, 'Requester Name': rname,'Requester Email': remail, Department: rdepartment, 'Vendor ID': vid,'Vendor Name': vname})));

Office365Outlook.SendEmailV2("user@email.com",

/*subject*/
"New Purchase Request Submitted",

/*body*/

"<h3>Following has been submitted for approval by <div>" & rname.Selected.DisplayName & "</div> <div>" & remail & "</div>
</h3>" & "<table width='100%' border='1' cellpadding='5' style='border:1px solid black; border-collapse:collapse'>" & "<tr style='background-color:#efefef'>
<th>Vendor</th><th>Terms</th><th>Item</th><th>Qty</th><th>Price</th><th>Total</th>
</tr>
<tr>" & Concat(
ProcurementRequest,
"<td>" & vname & " </td>
<td>" & vterms & " </td>
<td>" & item & " </td>
<td>" & qty & " </td>
<td>" & price & " </td>
<td>" & total & " </td>

",
"
</tr><tr>"
) & "</table>")

1 ACCEPTED SOLUTION

Accepted Solutions
poweractivate
Most Valuable Professional
Most Valuable Professional

@joesmith820 

 

I suspect you have the same issue faced by @MechEng2013 in this thread: Combo Box Selected Items - Lookup Field Issues 

 

It can be solved.

I would suggest you check on a few things:

 

Sometimes only 2 columns, the primary key and the primary column are available when you try to autopopulate the DefaultSelectedItems  (or the parent datacard default) of a Combo Box control based on information from another Table or other data source, especially when this information is being passed around in variables (but it may not necessarily be because of using variables).

 

You should check carefully, the actual available columns with any data in them, might be only 2 of them - the primary key, and the primary column - and not any other columns you might have expected to be there. 

 

This issue can cause the Combo Box default to appear as if it is populating and showing a selected value there, but for other columns to be inaccessible (that's because they aren't present). Another sign of the issue, is that the Combo Box might appear to be blank, but in fact, it is actually populated with a selected value (that's because the Combo Box Primary Text is not matching the primary column). 

 

To see if you have the issue, and to resolve it, try the following:

1. Perform the actions you are doing to cause the Combo Box to appear to be blank (or, that is causing the Combo Box to appear to be populated, but "the auto populated data is not working with Patch or in email"), then go to the formula bar of the Combo Box DefaultSelectedItems (or, if it says Parent.Default in there, the parent datacard Default property instead) and hover over the formula bar. When you see Record and a small chevron, click on the chevron to inspect the Record, and check what columns are there.

 

1B. Take a screenshot of what you see. Repeat Step 1 after "going back into the form" and "noticing the Combo Box is there" - or doing whatever causes the value to "appear to be auto populated correctly" - and inspect the Record in the scenario or case that is working correctly. If you cannot have any scenario or case that is working correctly, then skip this step and go to the next step.

 

1C. Compare the two screenshots, the first screenshot should have way less columns (only 2 columns to be exact) compared to the second screenshot. If you have only the first screenshot, notice it has only 2 columns in it, when you should probably have way more than 2 columns. Now go to the next step.

 

2.  If you confirm that you do indeed see only the primary key and primary column being brought over when the form is first opened, now select the Combo Box, then on the right side click the purple Edit text (Fields), and in the flyout, change Primary Text to match the primary column.

It should work correctly now.

If the Combo Box did not appear blank to begin with then skip to the next step

 

3. If #2 above does not work as a final solution ( for example, because you don't want to change the field that is shown to the user), or because you skipped step #2 above altogether (because the Combo Box did not appear blank to begin with, but the issue is that no columns are accessible besides the primary key and primary column, and because you need to access data from one or more columns other than the primary column, such as to use in your Patch), then do as follows:

    - If needed, revert the step performed in #2 above, and then
    - you must explicitly LookUp the Record for the case that the column is missing so you can have access to the data in those columns. To do this, you can use the below pseudocode as a starting point, you'd put this in the Default property of the parent datacard of the Combo Box control

 

//pseudocode - this formula will not work for you literally as-is
//you should change the formula so it makes sense for your scenario

If(
    IsBlank(yourPotentiallyProblematicRecord.yourTargetColumn),
    LookUp(yourUnderlyingDataSource, yourPrimaryKeyColumn = yourPotentiallyProblematicRecord.yourPrimaryKeyColumn),
    yourPotentiallyProblematicRecord
)

 

The above formula will not work for you literally as-is - you should change the formula so it makes sense for your scenario.

 

The above says that for the specific case that the column you are having an issue with is not present (which is usually when you first notice it's missing, yet when you go back in, it's still there), explicitly use a LookUp to get the underlying record. Otherwise (i.e. when you go back in and notice it really is there), just use the Record as-is without the LookUp since the issue isn't present in that scenario.

 

So this should solve the issue you are having.

 

There is a possibility you have multiple issues in your case, so use the above as a starting point, but see if the above helps you.

 

It is also, I believe, expected out-of-the-box behavior and I think it might not be a "bug".

 

It is possible to solve it and you should not have the issue any more after you try something like the above.

 

See if it helps @joesmith820 

View solution in original post

5 REPLIES 5
v-jefferni
Community Support
Community Support

Hi @joesmith820 ,

 

Could you please share more details about your scenario? What's you data source? What is the Items of the vendor combo box? Are both the two combo boxes in a Gallery?

 

Best regards,

Community Support Team _ Jeffer Ni

If this post helps, then please consider Accept it as the solution to help the other members find it.

MechEng2013
Advocate III
Advocate III

I am also having trouble with patching a lookup field (So patching a record from another table) on a button select. This button sends me to a form page and I need that new patch to show up in the combo box for that field in the form. It doesn't show up until I exit the form and then open it up again. 


I've tried resetting the form in the code, and changing the Default value, but it just doesn't populate... Hopefully someone out there can help us. @poweractivate  want to take a stab at this one?

@v-jefferni 

 

This is a purchase request app. The user looks up their name in the first combo box against AD and then it populates the email and department. Then they use the second combo box to look up the vendor from a SharePoint list. Once they select a vendor it then populates other boxes with the tax id, payment terms, etc.. The next screen is a gallery with four boxes for the item they want the qty, price, and the total.

 

The combo boxes are in a form not a gallery. 

 

 

Hi @joesmith820 ,

 

I see you are using vid/vname/vterms in Patch function as well as for sending Email. Could you please tell what are these variables? How did they generate? If you use VendorCombobox.Selected.ID/Name/Terms, will the app word?

 

Best regards,

Community Support Team _ Jeffer Ni

If this post helps, then please consider Accept it as the solution to help the other members find it.

poweractivate
Most Valuable Professional
Most Valuable Professional

@joesmith820 

 

I suspect you have the same issue faced by @MechEng2013 in this thread: Combo Box Selected Items - Lookup Field Issues 

 

It can be solved.

I would suggest you check on a few things:

 

Sometimes only 2 columns, the primary key and the primary column are available when you try to autopopulate the DefaultSelectedItems  (or the parent datacard default) of a Combo Box control based on information from another Table or other data source, especially when this information is being passed around in variables (but it may not necessarily be because of using variables).

 

You should check carefully, the actual available columns with any data in them, might be only 2 of them - the primary key, and the primary column - and not any other columns you might have expected to be there. 

 

This issue can cause the Combo Box default to appear as if it is populating and showing a selected value there, but for other columns to be inaccessible (that's because they aren't present). Another sign of the issue, is that the Combo Box might appear to be blank, but in fact, it is actually populated with a selected value (that's because the Combo Box Primary Text is not matching the primary column). 

 

To see if you have the issue, and to resolve it, try the following:

1. Perform the actions you are doing to cause the Combo Box to appear to be blank (or, that is causing the Combo Box to appear to be populated, but "the auto populated data is not working with Patch or in email"), then go to the formula bar of the Combo Box DefaultSelectedItems (or, if it says Parent.Default in there, the parent datacard Default property instead) and hover over the formula bar. When you see Record and a small chevron, click on the chevron to inspect the Record, and check what columns are there.

 

1B. Take a screenshot of what you see. Repeat Step 1 after "going back into the form" and "noticing the Combo Box is there" - or doing whatever causes the value to "appear to be auto populated correctly" - and inspect the Record in the scenario or case that is working correctly. If you cannot have any scenario or case that is working correctly, then skip this step and go to the next step.

 

1C. Compare the two screenshots, the first screenshot should have way less columns (only 2 columns to be exact) compared to the second screenshot. If you have only the first screenshot, notice it has only 2 columns in it, when you should probably have way more than 2 columns. Now go to the next step.

 

2.  If you confirm that you do indeed see only the primary key and primary column being brought over when the form is first opened, now select the Combo Box, then on the right side click the purple Edit text (Fields), and in the flyout, change Primary Text to match the primary column.

It should work correctly now.

If the Combo Box did not appear blank to begin with then skip to the next step

 

3. If #2 above does not work as a final solution ( for example, because you don't want to change the field that is shown to the user), or because you skipped step #2 above altogether (because the Combo Box did not appear blank to begin with, but the issue is that no columns are accessible besides the primary key and primary column, and because you need to access data from one or more columns other than the primary column, such as to use in your Patch), then do as follows:

    - If needed, revert the step performed in #2 above, and then
    - you must explicitly LookUp the Record for the case that the column is missing so you can have access to the data in those columns. To do this, you can use the below pseudocode as a starting point, you'd put this in the Default property of the parent datacard of the Combo Box control

 

//pseudocode - this formula will not work for you literally as-is
//you should change the formula so it makes sense for your scenario

If(
    IsBlank(yourPotentiallyProblematicRecord.yourTargetColumn),
    LookUp(yourUnderlyingDataSource, yourPrimaryKeyColumn = yourPotentiallyProblematicRecord.yourPrimaryKeyColumn),
    yourPotentiallyProblematicRecord
)

 

The above formula will not work for you literally as-is - you should change the formula so it makes sense for your scenario.

 

The above says that for the specific case that the column you are having an issue with is not present (which is usually when you first notice it's missing, yet when you go back in, it's still there), explicitly use a LookUp to get the underlying record. Otherwise (i.e. when you go back in and notice it really is there), just use the Record as-is without the LookUp since the issue isn't present in that scenario.

 

So this should solve the issue you are having.

 

There is a possibility you have multiple issues in your case, so use the above as a starting point, but see if the above helps you.

 

It is also, I believe, expected out-of-the-box behavior and I think it might not be a "bug".

 

It is possible to solve it and you should not have the issue any more after you try something like the above.

 

See if it helps @joesmith820 

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 3 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by the end of July with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Top Solution Authors
Top Kudoed Authors
Users online (5,388)