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Super User
Super User

Complex Gallery Sort/Filter/LookUp. Need Help.


I'm hoping somone has some insights on this one ( @CarlosFigueira@Shanescows@mrdang ? 🙂 ). I'm seriously stuck!


  • Data Source:
    • Sharepoint custom list named "TI_Evaluation_Tool_Results"
    • data_source.png
  • Use Case:
    • Employees submit a monthly evaluation where up to 13 competencies may be evaluated.
  • Compliance:
    • Employee must evaluate at least 2 competencies every month.
    • Employee must evaluate all 13 competencies every half (6 month period).
  • Key Sharepoint Columns: 
    • [rdm_cost_center] : Employee.
    • [compX_num] : Competency that was evaluated. Numbered [comp1_num] - [comp13_num].
    • [year] : Calculated SP column. Applies =TEXT(evaluation_date,"yyyy") to each record.
    • [half] : Calculated SP column. Applies =TEXT(evaluation_date,"mm") to each record. If "mm" = "01"-"06, period "1","2")
    • [month] : Calculated SP column. Applies =TEXT(evaluation_date,"mm") to each record.
  • Global variables: 
    • Used to make the app aware of the year, half, and month for comparison on the Compliance Screen
    • Sets Year: Set(thisYear,Text(Today(),"[$-en-US]yyyy"));

    • Sets Half: 

    • Sets Month: Set(thisMonth,Text(Today(),"[$-en-US]mm"))

  • Gallery.Items =  GroupBy(TI_Evaluation_Tool_Results,"rdm_cost_center","group")
    • Using this formula for .Items, I'm able to get each rdm_cost_center to display in the Gallery
  • compX_num label = LookUp(TI_Evaluation_Tool_Results,rdm_cost_center=ThisItem.rdm_cost_center).comp1_num
    • This gets some of the compX_nums to display, but is not comparing the year, half, or month. 
    • How do I display the competency if it was evaluated this year and this half? 
    • How can I set the Fill property to display a different color if competency was evaluated this year, half, and month?
    • gallery1.png

I can't seem to figure out the combination of Sort/Filter/Lookup needed to display the [compX_num] in the label. Any leads would be SO much appreciated. I'm about 3 days into trying different things! 


Thank you




Community Support
Community Support

Re: Complex Gallery Sort/Filter/LookUp. Need Help.

If you would like to filter the record together with Year and half, then the Lookup formula should be written in this way:



For the Fill property, could you please explain a bit for the


"evaluated this year, half, and month" condition?

Basically, the color change mostly depends on the If condition.

The logic for the fill property should be:


If (ConditionMet, color1, color2)

For example, for this Year color:



If (thisYear=ThisItem.year,, color.white)





Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Super User
Super User

Re: Complex Gallery Sort/Filter/LookUp. Need Help.

Hello @v-micsh-msft


Thank you for looking further into this. The "year", "half", and "month" fields were of the Sharepoint Calculated-type. This was causing problems. Once I replaced them with Single Line of Text columns and handled the variables in the app, I was able to get the Lookups to work. 



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