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linds787
Helper I
Helper I

Conditional formatting based on a Dropdown Selection

Greetings all!

 

I am a newbie currently working on an app that is a gallery with a series of labels ("questions") and dropdowns with answer-choices of "yes/no/na" which then patches the answers to a SharePoint list alongside the question number or "Ques_ID".

 

Is there a way to set a series of default answer of "NA" and send a the list to my list if "No" is selected for a specific question in the format of a gallery?

 

Example:

1) Do you like pets? (Yes/No)

2) Do you have pets? (Yes/No)

3) Do you have more than one pet? (if #2 is "No", default "NA", patch "#3, NA", else "Yes/No")

4) Do you have a cat? (if #2 is "No", default "NA", patch "#3, NA", else "Yes/No")

5) Do you have a dog? (if #2 is "No", default "NA", patch "#3, NA", else "Yes/No")

 

Let me know if you need more info.

Thank you for any help, it is MUCH appreciated 🙂

Lindsey

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Accepted Solutions
RandyHayes
Super User
Super User

@linds787 

Yes, you can set the defaults of pretty much any control in PowerApps.  There is a Default property that can be used and you can place formulas in it to account for any condition you want.

 

There is also a Visible property and a Display mode property on most all controls.

You can use this (as in your example) to hide or disable other questions based on other questions. 

So, if for example, a user selects No for do you have pets.  You could disable the next 3 questions:

   Disabled :  If(question2DropDown.Selected.Value="No", Disabled, Edit)

Of make them hide:

   Visible : question2DropDown.Selected.Value="Yes"

Or if you're hanging with the defaults:

   Default : If(question2DropDown.Selected.Value="No", "NA")

 

This is just pseudo formulas here...this will all depend on your controls and data, but the answer is, yes, you can set defaults, visibility, and enabled of these items.

 

I hope that spreads some fuel for thought.

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9 REPLIES 9
RandyHayes
Super User
Super User

@linds787 

Yes, you can set the defaults of pretty much any control in PowerApps.  There is a Default property that can be used and you can place formulas in it to account for any condition you want.

 

There is also a Visible property and a Display mode property on most all controls.

You can use this (as in your example) to hide or disable other questions based on other questions. 

So, if for example, a user selects No for do you have pets.  You could disable the next 3 questions:

   Disabled :  If(question2DropDown.Selected.Value="No", Disabled, Edit)

Of make them hide:

   Visible : question2DropDown.Selected.Value="Yes"

Or if you're hanging with the defaults:

   Default : If(question2DropDown.Selected.Value="No", "NA")

 

This is just pseudo formulas here...this will all depend on your controls and data, but the answer is, yes, you can set defaults, visibility, and enabled of these items.

 

I hope that spreads some fuel for thought.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Greetings @RandyHayes! Thanks so much for your response! This looks like it could be helpful, my question is what is the "question2"Dropdown Would that be the ID I am using for populating the questions (in my real app's case column "Ques_ID") ? So would it be like "Ques_ID2DropDown.Selected"? or since that column is just populated with text numbers is it "2Dropdown.Selected" Thanks again! 🙂 Lindsey

@linds787 

Question2DropDown would be whatever the name of the control is that is added to your Form when you design it.

If you insert an EditForm from your datasource, you will have all of those fields on it. Each field will have a DataCard and each DataCard will have a number of controls in it.  Those would be the controls that you would reference in your formula depending on the conditions you have and the results you want.

When referencing a control like a DropDown, ComboBox, or a variety of other "multi-select" controls, you will typically have a .Selected property.  This is only part of the story...as .Selected returns the Item selected.  Item is not always a type like a string or a number.  So, typically it will be connected to your underlying datasource.  

In this case, if it is a Choice or Lookup field in your data source, you would be dealing with yourControl.Selected.Value or yourControl.Selected.ID.

This is all very dependant on the data.  You will see those options when you build your formulas on them.

But, to start, you get your data source ready then jump into PowerApps and start putting in the Forms and Galleries/Lists that you want the users to act on.

 

I hope this give some more detail.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes  Thanks again for this response 🙂

 

This could be a silly question, but it seems like your advice is for a form, correct?

Unfortunatly with this specific app, it lended itself best to be in a Gallery.

Is there a way to control individual Gallery items?

 

Thanks again!

Lindsey

@linds787 

What do you mean by "control individual Gallery items"?

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

Are DataCards in Galleries too? I kind of just figured they only were items that you could work with  in Forms.

Sorry if its a misunderstanding

@linds787 

No, DataCards would appear in a Form (or scollable screens).  Your Gallery would have any control in it that you want.  

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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@RandyHayes 

Ok throught so, thanks!

 

So, so far I have been using "ThisItem. (whatever I want to reference)" to have blanket control across my whole app so it is consistant with every item.

 

So my question is, Is there a way to call a specific item?

For an example with my pet questions, would it be something like

"Item2. Dropdown.Selected" (etc) to reference that dropdown control specifically linked with that specific Question 2 Item?

 

Thank you so much for this help, I am learning as I go and I really appreaciate this guidance!

@linds787 

When using ThisItem, you are referencing the current item within the Gallery and any controls that are in that Gallery row.

If you want to reference items in other rows or reference any properties within those rows, you should look at the Gallery.AllItems property.  This will have all of the Gallery items and you can even perform lookups and filters on it if needed (as well as many other functions).

 

I hope that was what you were looking for and it's helpful.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

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